2026-27 Bid 9 Notice.doc

BID#9 – HEMV 2026/2027

NOTICE TO BIDDERS

Pool Facility Renovation at Kennedy Memorial Park

IN THE

INC. VILLAGE OF HEMPSTEAD

SEALED BIDS FOR “Pool Facility Renovation at Kennedy Memorial Park” will be received by the Board of Trustees at the Village office, 99 James A. Garner Way, Hempstead, New York until 11:00 AM on Tuesday, August 4, 2026 at which time all bids received will be publicly opened and read aloud.

The Information for Bidders, Form of Bid, Form of Contract, Plans and Specifications may be picked up at the office of the Purchasing Agent, 99 James A. Garner Way, Hempstead, NY, 11550 from 9:00 AM until 4:00 PM, Monday to Friday, beginning Monday, July 13, 2026. A deposit of fifty dollars ($50.00) in the form of a check only, made payable to the Inc. Village of Hempstead, will be required for each copy of the Contract Documents. Any bidder upon returning such set within 30 days from the bid date and in good condition, will be refunded his deposit; and, any non-bidder upon returning such set will be refunded one-half of the deposit.

The Village is not responsible for any internal or external delivery delays, which may cause a bid to arrive beyond the deadline. Bids received after the time stated in the bid due date will not be considered and will be returned to the Bidder unopened. The Bidder assumes the risk of any delay in the mail or in the handling of the mail by Village employees. The Bidder assumes all responsibility for having the proposal deposited on time at the place specified.

Each bidder must deposit with his bid a bid bond or certified check of not less than five percent (5%) of the base bid or bid bond with a Bonding Company licensed to do business in the State of New York, in the form and subject to the conditions provided in the Instructions to Bidders.

The Board of Trustees reserves the right to wave any informalities in, or to reject any or all bids, and to accept the bids which they deem most favorable to the interest of the Village. Attention of Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract.

A pre-bid meeting and walk through is scheduled for Monday July 20, 2026, at 9:30am. Potential bidders are asked to gather at the entrance to the pool. This meeting is not mandatory; however, it is highly recommended that all potential bidders attend.

The Village may, in its discretion, make an investigation as it deems necessary or desirable to determine the qualifications of a Bidder to perform the work, and the Bidder shall furnish additional information and data for this purpose as may be required. The Village reserves the right to reject any bid if any additional information requested from the Bidder, or the investigation of such Bidder, fails to demonstrate that the Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein within the time frame designated.

The Village will not accept bids from, nor award a Contract to anyone, who cannot prove to the satisfaction of the Board of Trustees of the Village that he or she has had sufficient experience in this type of work and is financially able and organized to successfully carry out the work covered by the Specifications in the required time.

Bid shall be addressed to the Board of Trustees, shall be received at the OFFICE OF THE TREASURER (ATTN: LAWRENCE LUTZ, Purchasing Agent) and marked “Pool Facility Renovation at Kennedy Memorial Park” in the Inc. Village of Hempstead.

“It is the bidder’s responsibility to ensure that their bid is received by the Purchasing Department in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder.”

By Order of the Board of Trustees of the Incorporated Village of Hempstead.

DATE OF NOTICE: 7/10/2026

OFFICE OF TREASURER

NB-1