2.0 DRAFT FLC YOKO PWS.docx

PERFORMANCE WORK STATEMENT

FOR PROVISIONS LOADING EFFORT, JAPAN

1.0 SCOPE

The objective of this Performance Work Statement (PWS) is to provide services in support of Maritime Material Handling Load and Stow Services. The contractor shall provide services to load and stow subsistence and supplies onboard all U.S. Navy and U.S. Coast Guard vessels located in Yokosuka, Japan estimated at 13 plus visiting ships. The government, NAVSUP Fleet Logistics Center Yokosuka (FLCY) and other designated Government organizations will coordinate scheduling of stowage for various ships with the contractor’s management.

a. This is a quality of life project for the U.S. Navy and data reporting shall be accomplished. The contractor shall provide storeroom preparation/offload/back-load, i.e. stock rotation assistance when required by the Contracting Officer’s Representative (COR), Customer Service Representative (CSR) or ships point of contact. Above assists must not interfere with normal on-load operations. The contractor is required to maintain surge capability to support emergent and surge requirements. The contractor shall provide safety equipment necessary to meet this requirement. The total estimated number of cases to be processed during this period of performance is as follows:

b. Yokosuka/ Yokohama

2.0 APPLICABLE DOCUMENTS:

a. Publication - NAVSUP P484

b. Publication - NAVSUP P485

c. NAVSUP P-486, Food Service Management

d. NAVSUP P-421, Food Operations Reference Manual

e. NAVMED P-5010. Manual of Naval Preventive Medicine

f. NAVSUP P-538, Management of Material Handling Equipment (MHE)

The Federal DoD, Navy, local regulations and policies listed above can be located by visiting the applicable website listed below:

NAVSUPINST https://nlll.ahf.nmci.navy.mil/cml NAVSUP P484 http://www.vssm.org/tor/navsup-p484 NAVSUP P485 http://www.vssm.org/tor/navsup-p485 NAVSUP P486 http://www.vssm.org/tor/navsup-p486 NAVSUP P538 http://www.vssm.org/tor/navsup-p538

3.0 PROVISIONING:

The Contractor shall perform, coordinate and liaise on-load projects to include scheduling, loading, and stowage for various ships within the Japan Operating Area. (The Japan Operating Area includes ships moored at CFAY, U.S. Naval Repair Facility, Japan Regional Maintenance Center (SRF-JRMC) Shipyard compound and Yokohama North Dock.

a. Coordinate and liaise on-load projects to include all phases of provisions load-out operations;

b. Load/ Stow Subsistence and Supplies;

c. Offload Commercial and Government vehicles;

a. TASK 1: COORDINATE/LIAISON. The contractor shall provide liaison support to include all phases of provisions load-out operations, perform quality control to ensure work is accomplished efficiently, safely, accurately, and within scheduled time frame across the operating area. Provide project management functions such as ensuring adequate number of personnel provided meets the requirements of the PWS.

The Government will provide notification of anticipated provisions deliveries at least 72 hours in advance of Attachment 63 required loading operations. The Government will also provide delivery sequence schedule 24 hours in advance of deliveries.

The contractor shall provide a weekly report of provision loading activity. The following data elements are mandatory:

1- number of cases 2- name of ship serviced 3-cancellations 4- downtime 5- contractor wait time (time contractor waited after planned delivery time) 6-hours expended per load-out 7-number or contractor employees involved in actual load-out actual load time 8-material wait time (time material staged on pier waiting load-out team) 9- rescheduled deliveries 10- total hours expended for ship per delivery Performance Goals for TASK 1 are as follows:

(1) All subsistence items shall be stored, safeguarded and accounted for in accordance with NAVSUP P- 486, NAVSUP P-421 and NAVMED P-5010.

(2) Reports documented and available daily with accuracy.

(3) Liaison provided report was accurate and met schedules for load out operations.

(4) Contractor management available during all operations.

(5) Oversee the loading in accordance with the table in Task 2

b. TASK 2: LOAD/STOW SUBSISTENCE AND SUPPLIES: The contractor shall transport all subsistence items and supplies from the staging area on the pier to designated location onboard the ship, using daisy chain and or dolly/cart/conveyor methods. For a daisy chain on load of supplies, the contractor shall provide a sufficient number of employees to cover a distance from the supply staging area (truck, pier, hanger bay, or flight deck) to designated location onboard the ship with each employee positioned no more than 3-5 feet apart. For distance required, see table below. The contractor shall provide limited stock rotation and or provisions relocation with-in ships storerooms in order to allow proper stowage of ships provisions. The contractor shall clean up any debris created from transporting of stores. All items shall be neatly stowed in accordance with technical direction provided by the Bulk Storeroom Custodian or CSR. The Bulk Storeroom Custodian or other ship’s representative will verify receipt document matches provisions received and quantity. The contractor shall stack empty pallets in a central location on the pier. The contractor shall remove all debris from the ship. The Government (Ships force) is responsible for storeroom preparation. Performance goals for Task 2 are as follows:

(1) Material stowed correctly as specified by the Customer Service Representative or the Bulk Storeroom Custodian.

(2) Material loaded and stowed within scheduled time frames as specified in the advance schedule.

(3) Material transported from staging area to storage location onboard ship utilizing contractor employees.

(4) Professional appearance and good personal hygiene of contractor personnel.

(5) Security procedures were followed as provided by U.S. Navy and local port Operations.

(6) No damage occurred during load and stowage procedures.

c. TASK 3: OFFLOAD COMMERCIAL AND GOVERNMENT VEHICLES. The contractor shall utilize a government-owned forklift to offload provisions/supplies from trucks and stage on pier. Ensure pallets are safely secured for movement. Operators must be qualified and certified to operate forklifts in accordance with applicable base requirements and carry a valid operator’s license. Operators will be required to drive forklifts to various piers and offload vehicles in accordance with the daily delivery schedule.

4.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

All contractor personnel shall be trained in safe material handling procedures. Personnel operating up to 5 ton forklift and car shall be licensed by Commander Fleet Activities Yokosuka/Sasebo to operate the applicable equipment.

5.0 GUIDELINES:

5.1 The contractor shall abide by FLCY cleanliness, safety and health standards consistent with the requirements of OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH) Program.

5.2 Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines. Considerable judgment is required in relating guidelines to the development of solutions to problems.

6. WORK HOURS:

Work shall normally take place during 1st Shift 0800-1645, Monday through Friday including Japanese National Holidays.

7.0 PLACE OF PERFORMANCE:

The normal place of performance is onboard U.S. Navy ships berthed at Yokosuka and Sasebo, Japan. PSC 473 Box 11, FPO AP 96349-0011.

8.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work is normally performed outdoors and onboard U. S. Naval ships, where contractor’s personnel may be subject to hot and inclement weather. Contractors will be required to lift and carry items up to 60 lbs.

9. GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her work area in a clean, presentable, safe, and condition at all times.

10.0 CONTRACT SECURITY REQUIREMENT:

The highest level of security required for this PWS is unclassified.

11.0 GOVERNMENT FURNISHED PROPERTY:

The Government will provide cranes and necessary lifting equipment on board ship.

12.0 CONTRACTOR FURNISHED PROPERTY: N/A

13.0 REIMBURSABLE TRAVEL EXPENSES: N/A

14.0 NON-PERSONAL SERVICE STATEMENT:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

15.0 GOVERNMENT MANAGEMENT OVERSIGHT:

Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government for adherence to PWS requirements.

16.0 DELIVERABLES:

16.1 Monthly Report:

The Contractor shall submit a monthly status report to the COR no later than the 10th working day of the following month that includes all activity on the PWS.

17.0 MANAGEMENT/QUALITY CONTROL PLAN (QCP): The contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality are also employed. The Contractor shall therefore prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five working days of contract start date. The plan shall discuss the Contractor’s overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the Government, resolving deficiencies, identifying potential improvements, and managing day to day operations. As part of the management/QCP, the contractor may conduct internal QC inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS. The Government may periodically require the contractor to update/revise the management/QCP to ensure quality service is maintained throughout the life of the contract.