1.1.3 DRAFT PSNS_TASK Q. Refer.docx

Attachment 11

PERFORMANCE WORK STATEMENT

PUGET SOUND NAVAL SHIPYARD DETACHMENT YOKOSUKA

FACILITY SUPPORT SERVICES: Quarters Referral (SLIN 3005AF)

1.0 SCOPE

This Performance Work Statement describes the efforts required by the Contractor to provide quarters referral support for Puget Sound Naval Shipyard Detachment at Yokosuka, Japan (PSNS&IMF). Contractor personnel shall possess the necessary quarters referral knowledge and skills required to carry out all assigned duties identified herein.

2.0 APPLICABLE DOCUMENTS

COMNAVFORJAPANINST 1020.3 Latest Edition (civilian clothing) COMFLEACTINST 5800.2 Latest Edition (vehicle code for CFAY) COMNAVFORJAPANINST 5800.9 Latest Edition (vehicle operations) COMFLEACTINST 3140.1 Latest Edition (tropical cyclone & storm plan) 29 CFR Part 1910 - Occupational Safety and Health Administration (OSHA) General Industry Standards 29 CFR Part 1915 - Occupational Safety Standards for Shipyard Employment OPNAVINST M-5090.1 Latest Edition (environmental readiness program)

3.0 REQUIREMENTS

TASK 6: QUARTERS REFERRAL SUPPORT (AREA ORIENTATION LIAISON). Contractor shall, on an intermittent, on-call basis, provide the following services:

· Meet arriving personnel (travelers) at Narita/Haneda International airports

· Provide Welcome Brief to travelers which shall describe assigned lodging, location of muster for next work day, emergency contact information, food choices for evening meal, opportunity to obtain funds before leaving airport

· Assist travelers with transportation arrangements from airport to assigned lodging

· Assist travelers with transportation from assigned lodging to muster location for next work day

· Assist travelers with transportation and guidance to and from US Embassy, Japan Immigrations

· Assist special needs traveler (e.g. medical limitations) from assigned lodging to airport

· Assist arriving Material Courier (Traveling Saint)

· To deliver material to designated Materials Point of Contact (POC) by establishing contact to arrange a transfer point

· OR meet a Traveling Saint at the airport to take possession of material and deliver material to designated Material POC (note: material received will be sized appropriately for one personnel to transport).

· Provide general administrative services to include (copy, file, shred, deliver, pick-up, etc.) in direct support of Work Force Support (WFS) office.

· Contractor to provide delivery services to personnel subject to restriction of moment (ROM). Delivery services may include food, beverages, medical equipment, etc.

Personal guides are not authorized. All host services will be assigned by Host team lead. Contractor must have area knowledge and insights to local hospitals, local lodging accommodations, US Embassy, Japan Immigrations, local sites/events/attractions.

The Contractor shall possess a valid driver’s license (4EJ (SOFA)) to operate a government vehicle for purposes of transporting passengers from government facility to designated lodging facility, transport Traveling Saint to designated transfer point, pickup and delivery of material for Traveling Saint, and for pickup and delivery of basic necessities (included, but not limited to food & beverage, personal care products, and health products) for personnel who are subject to ROM.

This position is intermittent, on-call and may require work outside of the normal working hours. The government anticipates 95% of the time; work is planned 14 days in advance.

Contractor employees performing services under this PWS will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government Official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the PWS may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Part 7.5 and Part 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

In case of an emergency condition, requiring immediate attention exists, or contractor support, the Contractor shall divert the workforce, or such part thereof, to meet the condition. When these employees are no longer needed for the special work, they shall be directed by the Contractor to return to their normal work. No additional cost shall be charged the Government for the diversion, and the Contractor shall not be penalized because the normal daily work which otherwise would have been performed during the interval has been neglected.

3.1 CONTRACTOR RESPONSIBILITIES

a. The Contractor shall be responsible for the control and supervision of Contractor personnel performing under this effort. This includes Contractor employee leave and timekeeping issues. The Contractor is responsible for properly training its employees to recognize the scope of their duties before they commence work on a PWS. Contractor personnel must be qualified to perform the duties of their assigned labor classifications at the beginning of the PWS.

b. The Contractor shall be responsible for compliance of employees with all safety regulations while working on a Government site. All accidents which may arise out of, or in connection with, performance of required services that result in injury, death, or property damage shall be reported in writing to the Procuring Contracting Officer (PCO) and cognizant Contracting Officer Representative (COR) within 24 hours of such occurrence. Reports shall cite the applicable PWS number and give full details of the accident, including statements from witnesses. These procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract.

c. The Contractor shall be responsible for obtaining any certifications and licenses that may be required for performance under this contract.

d. The Contractor shall attend all post award conferences and periodic progress meetings convened by the Contracting Officer or Contracting Officer's Representative. Meeting attendance and resolution of any outstanding issues shall be at no additional cost to the Government.

e. The Contractor shall promptly remove, or deny access to, any Contractor personnel whose conduct is determined by the Contractor or COR to be inconsistent with the best interests of the Government. The Contractor shall continue to perform contract services following the removal of, or denial of access to, said personnel.

g. The Contractor shall have a COMFLEACT Yokosuka supplied 4EJ license and be authorized to operate Government owned light trucks or vehicles, if necessary, for transport of material, goods and personnel.

3.2 CONTRACTOR LIABILITY

During periods when access to Government material is granted, the Contractor shall exercise precautions necessary to prevent loss or damage due to theft, carelessness, vandalism, or any misuse. The Contractor shall report in writing all cases of loss, damage, or destruction of Government Property Furnished to the COR as soon as such facts become known, or when requested by the COR.

3.3 WORKING HOURS

a. This position is on an intermittent, on-call basis which hours are in demand during the months of late November through February. Work usually begins at noon often ending late night, Sunday to Saturday. Workforce Support requirements will fluctuate resulting from the influx of PSNS personnel temporarily assigned to Yokosuka for shipboard availability periods.

NOTE: NO STANDBY WORK IS REQUIRED. Intermittent/on-call defines as, when work is available, PSNS&IMF will provide Travel Support Services Personnel (Contractor on Japan4 TASK Contract Line-Item Number X005AH) advance notice of ~14-30 days. Travel Support Services Personnel will schedule quarter’s referral support as necessary.

Contractor personnel will provide Travel Support Services Personnel their pay period (1-15 & 16-31) availability approximately two weeks in advance. Approximately one week in advance, work schedules will be provided to personnel. Work is scheduled ~7 days in advance. If unscheduled work becomes available, an email notification will be sent by the Travel Support Services Personnel to the team requesting availability. Work will be scheduled based on availability. At no time will personnel be required to work when unavailable.

b. Anticipated hours: During the months of November, December, and January a cumulative monthly total of ~400 hours. February, March and October, a cumulative monthly total of ~200 hours. August and September, a cumulative monthly total of ~150 hours. April, May, June and July all months combined, a cumulative total of no more than ~125 hours.

NOTE: Cumulative defines as all personnel assigned to the task.

3.4 CONTRACTOR PROVIDED MATERIAL, SUPPLIES AND EQUIPMENT

The Contractor shall provide the following as required by efforts under individual PWS.

a. When required by local or federal regulations, site personnel shall wear ANSI rated safety glasses, safety shoes, hard hats, and earplugs furnished by the Contractor.

4.0 GOVERNMENT FURNISHED PROPERTY

The government will provide all office equipment, personal computer (PC), printers and copiers, telephone and fax machine equipment and workspaces at PSNS Detachment Yokosuka, Japan. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer’s Representative or his/her designated representative.

4.1 ACCESS TO GOVERNMENT FACILITIES

The government facilities places of performance are building F-157 3rd Floor Detachment office area and Puget Barge Facilities YR-95. Customer Address: Puget Sound Naval Shipyard and IMF, 1400 Farragut Avenue, Bremerton, WA 98314-5001

The Contractor is responsible for providing information to the Government facility representative necessary to obtain clearances, permits, and security badges, which will allow Contractor personnel access to work sites. This shall include any police checks or other requirements of the badge issuing activity. Further, the Contractor is responsible for ensuring security badges are promptly returned to the issuing activity upon termination of an employee or completion of a given project. The Contractor will be issued security badges and operation permits after clearance has been granted to access the base.

5.0 DELIVERABLES

5.1 MONTHLY STATUS REPORT

The Contractor shall submit a monthly status report to the ACOR no later than the 10th working day of the following month that includes all activity on the PWS.

6.0 SECURITY

Personnel shall be a U.S. citizen and possess a minimum of a CONFIDENTIAL clearance in order to access workspaces.

7.0 PERFORMANCE BASED REQUIREMENTS

The Contractor’s performance under this PWS will be evaluated in the following areas:

The following four (4) level assessment rating system will be used to evaluate a contractor’s performance.