19MX5325R0005 - Letter to Offerors.pdf
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- Attached to
- Janitorial and Cafeteria Services
- Solicitation number
- 19MX5325R0005
- Issued by
-
Department of State US Embassy Mexico
About this file
This document is a Request for Proposals (RFP) for Janitorial and Cafeteria Services issued by the U.S. Embassy in Mexico City for solicitation number 19MX5325R0005. The procurement seeks a contractor to provide janitorial services at the New Embassy Compound and four nearby locations in Mexico City, along with a concessions agreement for cafeteria services. The contract will be a single award firm-fixed price contract for regular janitorial services, an indefinite-delivery indefinite-quantity contract for temporary additional janitorial services (payable in Mexican Pesos), and a zero-cost Concessions Agreement for cafeteria services.
Key submission details include a pre-proposal conference and site visit scheduled for March 27-28, 2025, with proposal submissions due by July 9, 2025, at 17:00 hours. Offerors must be registered in the System for Award Management (SAM) database and submit comprehensive documentation including general documentation, price proposal, technical proposal, and financial statements. The U.S. Government intends to award the contract to the responsible company submitting the lowest acceptable offer, potentially without further discussions, though they reserve the right to hold discussions with companies in the competitive range if necessary.
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Text version
Embassy of the United States of America
SBU - CONTRACTING AND ACQUISITIONS
March 13, 2025
VIA ELECTRONIC MAIL
Dear Prospective Offeror:
Subject: Request for Proposals number 19MX5325R0005 for Janitorial and Cafeteria Services.
Find enclosed a Request for Proposals (RFP) for Janitorial and Cafeteria Services. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it via e-mail to the following address:
MexicoCityGSOSolicitations@groups.state.gov
The U.S. Government intends to award a contract for Janitorial Services in conjunction with a Concessions Agreement for Cafeteria Services to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract for Janitorial Services in conjunction with a Concessions Agreement for Cafeteria Services based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference and site visit. This will be held on Thursday March 27, 2025, and Friday March 28, 2025. Both days will cover different material. Attendance to either or both days is not mandatory, it is strongly encouraged. Site Visit location will be provided via e-mail to the prospective offerors confirming their participation. Prospective offerors shall contact the Contracting Team via email (MexicoCityGSOSolicitations@groups.state.gov) no later than 12:00pm Tuesday March 25, 2025 for additional information and to arrange entry to the building.
No late confirmations will be accepted.
Proposals are due by July 9, 2025, at 17:00 hours. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
mailto:MexicoCityGSOSolicitations@groups.state.gov
Your proposal must be submitted electronically to MexicoCityGSOSolicitations@groups.state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. If separate emails are to be sent, these must be numbered accordingly (e.g. Mail 1/10, mail 1 of 2, etc.).
In order for a proposal to be considered, you must also complete and submit the following:
Volume Title
General
Documenta�on
(1) Executed Standard Form 33
(2) Exhibits 6, 7, or 8, Payment Registra�on Form (as applicable)
(3) NCAGE/CAGE code
(4) SAM Unique En�ty ID
(5) Proof of Ac�ve SAM registra�on
(6) A completed Sec�on K, Representa�ons, Cer�fica�ons, and Other Statements of Offerors.
(7) Completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11
Price Proposal
(1) A completed pricing schedule under Sec�on B, Supplies or Services and Prices/Costs (the rates shall be all inclusive).
(2) A filled-out Exhibit 5, Price Breakdown per Loca�on.
Technical Proposal
(1) Informa�on demonstra�ng the offeror’s ability to perform
(2) Experience and Past Performance
(3) Strategic Plan
(4) Contractor’s Quality Control Management Plan
Financial
Statements
(1) Income Statement
(2) Balance Sheet
(3) Cash-Flow Statement http://www.irs.gov/w14
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given.
Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, John P. Harris Contracting Officer
Attachments:
• RFP 19MX5325R0005
https://www.sam.gov/
| 2025-03-13T16:31:09-0600 | |
| John Paul Harris |
File details come from the government source that posted it. Updated .