19AQMM26R0343_0001_AMENDMENT.pdf

Document Number: 19AQMM26R0343 PROCESSED Page 1 of 64

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/20/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

US

Sarah L Cass

NAME

TEL.

CassSL@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19AQMM26R0343

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/20/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Add details to FAR 52.216-19 Order Limitations

2. Revised Attachment B - Section B Pricing REV 1

All terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Sarah L Cass

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/20/2026

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Document Number: 19AQMM26R0343 PROCESSED Page 2 of 64

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19AQMM26R0343

Contract Number: Title:

Consolidated Receiving Point - Seattle/Tacoma, WA

Date of Solicitation:

07/22/2026

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S215

PSC Description: HOUSEKEEPING- WAREHOUSING/

STORAGE

Type of Contract Pricing: Other

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CRP Operations- Base Year

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S215

PSC Description: HOUSEKEEPING- WAREHOUSING/

STORAGE

Type of Contract Pricing: Other

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CRP Operations- Option Year 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S215

PSC Description: HOUSEKEEPING- WAREHOUSING/

STORAGE

Type of Contract Pricing: Other

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CRP Operations- Option Year 2

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S215

PSC Description: HOUSEKEEPING- WAREHOUSING/

STORAGE

Type of Contract Pricing: Other

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CRP Operations- Option Year 3

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: S215

PSC Description: HOUSEKEEPING- WAREHOUSING/

STORAGE

Type of Contract Pricing: Other

Original: 0.0

Change: 0.0

Current: 0.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CRP Operations- Option Year 4

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CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 AQS 19AQMM26R0343.pdf 07/20/2026

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

FAR: acquisition.gov [Insert one or more Internet addresses]

(End of clause)

52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

[Insert one or more Internet addresses] (End of provision) Clause Title Fill-ins

Document Number: 19AQMM26R0343 PROCESSED Page 4 of 64

52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996)

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-16 Responsibility for Supplies (Apr 1984)

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003)

52.202-1 Definitions (Jun 2020)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021)

52.204-4 [Reserved]

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

(DEVIATION JAN 2026)

52.211-5 Material Requirements (DEVIATION JUL 2025)

52.215-2 Audit and Records-Negotiation (DEVIATION FEB 2026)

52.215-8 Order of Precedence - Uniform Contract Format (DEVIATION FEB 2026)

52.215-10 Price Reduction for Defective Certified Cost or Pricing Data (Aug 2011)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications

(DEVIATION FEB 2026)

52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (DEVIATION

FEB 2026)

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data-Modifications (DEVIATION FEB 2026)

Document Number: 19AQMM26R0343 PROCESSED Page 5 of 64

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION FEB 2026)

52.219-8 Utilization of Small Business Concerns (DEVIATION FEB 2026)

52.222-1 Notice to the Government of Labor Disputes (DEVIATION FEB 2026)

52.222-3 Convict Labor (DEVIATION FEB 2026)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation

(DEVIATION FEB 2026)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION FEB 2026)

52.222-37 Employment Reports on Veterans (DEVIATION FEB 2026)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (DEVIATION FEB 2026)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

(DEVIATION FEB 2026)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

52.223-6 [Reserved]

52.223-14 [Reserved]

52.223-18 [Reserved]

52.227-1 Authorization and Consent (Jun 2020)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun

2020)

52.227-3 Patent Indemnity (Apr 1984)

52.227-14 Rights in Data-General (May 2014)

52.227-16 Additional Data Requirements (June 1987)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.229-5 [Reserved]

52.232-18 Availability of Funds (Apr 1984)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (Jan 2017)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

Document Number: 19AQMM26R0343 PROCESSED Page 6 of 64

52.233-1 Disputes (DEVIATION JAN 2026)

52.233-3 Protest after Award (DEVIATION JAN 2026)

52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION JAN 2026)

52.237-3 Continuity of Services (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.243-1 Changes-Fixed-Price (DEVIATION JUL 2025)

52.245-1 Government Property (Sep 2021)

52.246-23 Limitation of Liability (Feb 1997)

52.246-25 Limitation of Liability-Services (Feb 1997)

52.247-5 Familiarization with Conditions (Apr 1984)

52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984)

52.247-17 Charges (Apr 1984)

52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than

Household Goods (Apr 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.253-1 Computer Generated Forms (DEVIATION FEB 2026)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.211-7 Alternatives to Government-Unique Standards (Nov 1999)

52.214-34 Submission of Offers in the English Language (Apr 1991)

52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

52.215-1 Instructions to Offerors-Competitive Acquisition (DEVIATION FEB 2026)

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

B 001 - Supplies and Services

SCOPE

This contract requires the contractor to provide Consolidated Receiving Point (CRP) services in the Seattle and Tacoma, WA Commercial Port Area, in accordance with the specifications set forth in Section C of the solicitation. The Government will issue orders against the contract for specific work to be performed.

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The contractor shall provide non-personal services for providing receipt, inspection, inventorying, hazardous material identification, consolidation, deconsolidation, export packing, temporary storage, and delivery to pier and related services connected with the forwarding and receiving of U.S. Government-owned furniture, furnishings, commissary items, supplies, personally owned and government owned vehicles, and equipment required by the Department of State for its Foreign Service Posts, and forwarding/ receiving household effects (HHE) belonging to U.S. Government employees. Unless otherwise specified, all Contractor deliveries are "FAS" carrier Seattle Commercial Port Zone. For purposes of this contract, the contractor's place of performance must be within a thirty (30) mile commute of the USPS Office in Tacoma, Wa Address: 1102 A Street, Tacoma, WA 98402

NOTE:

For definitions of terminology, weights and measures listed in section C010.

Clause B 002 Minimum and Maximum Contract Amounts - Indefinite Quantity was deleted.

B 003 - Type of Contract (05/95)

This is a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity type of contract.

B 004 - Rates: Base and Option Years, and CLIN Descriptions

See Attachement B Section B Pricing for CLIN Rates and Descriptions:

CLIN DESCRIPTION: Estimated Quantity listed for CLINs 002 to 014 is for a 12 month period.

Rates are to be pro-rated based on actual weights and measurements at time of billing/invoicing, and for shipping documentation. Except for 1 CZ minimum charge for CLINs 005 and 006, when applicable.

Unit CZ= Cubic Meter

CLIN 001. RECEIVING OF HOUSEHOLD EFFECTS (HHE), FURNITURE, FURNISHINGS, COMMISSARY ITEMS, SUPPLIES OR EQUIPMENT

1.1. Complete service of receiving Government-owned furniture, furnishings, commissary items, supplies, equipment and vehicles (herein described as “materials”) for export shipment including, but not limited to:

• Receiving

• Inspecting

• Identify hazardous materials, to include identifying and processing SP 188 items

• Inventorying

• Cubing & Weighing

• Recording receipt in the government furnished Integrated Logistics Management System (ILMS) Transportation Module.

• Labeling

• Scanning Packing Lists

• Electronic reporting of receipts to the U.S. Despatch Agency

• Temporary Storage

1.1.1. Breakdown and segregate multiple-destination consolidated material deliveries by purchase order/requisition number and destination post and recording a separate receipt record in Warehouse Management System (WMS) for each destination and purchase order.

1.1.2. Real-time recording of materials received in the WMS.

1.1.3. Labeling all received materials with a WMS generated label.

1.1.4. Scanning and transmission of material packing lists via email to the U.S. Despatch Agent within 24 hours of receipt.

1.1.5. Notifying U.S. Despatch Agent upon receiving any ISPM 15 non-compliant wood to ascertain if repacking is required and authorized

Document Number: 19AQMM26R0343 PROCESSED Page 8 of 64 under provisions of CLINs 002 or 004.

1.1.6. Assess received materials to determine if export/over packing, as defined in CLINs 002 and 003, is required to protect the materials during transit. The U.S. Despatch Agent is be notified of export packing recommendations.

1.1.7. Determine if received materials are classified as hazardous, and if so, notify the Despatch Agent. Classify and process all receipts and shipments of applicable SP 188 items. Refer to CLIN 008 for specifics on hazardous material documentation and certification requirements for non-SP 188 hazardous items.

CLIN 001 IS AN INFORMATIONAL ITEM AND REQUIREMENT NOT SPECIFICALLY PRICED, COST FOR THIS CLIN IS TO BE INCLUDED IN THE PRICE FOR ALL OTHER CLINS EXCEPT FOR CLINs 008, 009, 011, and 014.

Note: Unit prices given in line items 002 through 007, 011, 012, and 013 shall include cost for (1) thirty days temporary storage (30 days free time) for all items initially received at the CRP. Temporary storage in excess of these periods shall be priced under Line Item 011.

B 005 - Individuals authorized to purchase under this IDIQ

The following list of individuals in addition to the Department of State Contracting Officer, authorized to purchase under this IDIQ is hereby furnished to the supplier by the Contracting Officer:

Transportation/Traffic Managers and Specialists from the Office of Regional Logistics Centers (A/LM/OPS/RLC) for issuance of transportation orders that are in compliance with CFR Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will be in the form of Packing Authorizations, Boxing Orders, Drayage Orders, and Government Bill of Ladings.

C 001 - GENERAL

The services which shall be required of the contractor include:

A. Complete cross dock freight receiving services that will insure complete unit reconciliation with Department purchase order and shipment documentation, to include temporary storage of U.S. Government property, supplies, materials, Government owned and privately owned vehicles, and household effects consigned to the Contractor's warehouse. Warehouse space used by the Contractor for performance of service items under this contact must be used exclusively for Government shipments; co-mingling of cargo for this contract with cargo from other contracts or sub-contracts is strictly forbidden. Warehouse space used for this contract must be clearly defined and physically separated from any other space(s) utilized by the contractor for other uses. Standard packaged containers received unopened and containing the same supply item need only be verified as to item identification and quantity based on the shipping label and packing list affixed to the outside of the container(s), unless no such shipping/packing information is found, then the contractor may proceed under the CRP Receipt Process. See Attachment C. Freight received need not be opened for inspection unless there is evidence that there might be damage to the contents or as requested by COR or his agent. Contractor will receive all government cargo, vehicles, and household effects as a 'receipt' and upload the necessary receipt information into the applicable WMS, and attach a receipt label generated to each receipt, and package (multiple item receipts designated by purchase order or multiple box item). See Attachment W: Receipt Lable Requirements. Receiving services are to include visual inspection of freight package for damage, identifying purchase order number, tracking number, household effect shipment number and employee name, cubing and weighing, identifying hazardous freight, scanning packing lists, recording receipt information and warehouse location in the WMS, labeling, and put-away.

The contractor will be responsible for properly packing and/or stowing materials as specified by the Despatch Agent and providing a detailed list of the items in each box/container and the order in which they were placed in the box/container. This is to include, air-freight shipments, shipping containers, and commercial truck/van line carrier vehicles.

DOS CRP Receipt Definition: The term CRP receipt refers the physical cargo received at the CRP warehouse. An individual receipt can consist of any of the following:

- A delivery of one or more items from a vendor or manufacturer associated with a single Purchase Order.

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- A delivery of one or more items associated with a single destination and assigned a State Department shipment number generated by another State Department warehouse. These shipments can consist of one or many items from one or more Purchase Orders but are unitized as a single receipt by virtue of the fact that they have been previously assigned a State Department shipment number.

- A delivery of one or more lift vans/crates/fiberboard boxes containing household effects associated with an employee’s movement to or from a State Department diplomatic mission.

- A delivery of a privately owned vehicle associated with an employee’s movement to or from a State Department diplomatic mission.

On an as needed basis, the contractor may be required to provide a line item level of receipt.

B. Prepare commercial bills of lading and receiving reports as directed by the appropriate Despatch Agent.

C. Packaging, cartoning, packing, crating, weighing, marking and documenting shipments for export at the Contractor's facility as directed by the U.S. Despatch Agent, and upon completion thereof, providing the U.S. Despatch Agent with a complete packing list/ manifest of the contents of each shipping container. All wooden materials must be ISPM 15 compliant.

D. Provide delivery of packed shipments to a designated point within the area known as the Seattle Washington Commercial Port Zone when instructed to do so by the U.S. Despatch Agent.

C 002 - PERFORMANCE OF SERVICE

A. Except as otherwise provided in this Contract, the Contractor shall be required to receive and handle all shipments of U.S.

Government property and household effects delivered to the Contractor's facility by carriers or vendors during normal working hours.

Normal working hours as defined by this contract cannot begin later than 8:30 a.m. nor end before 4:30 p.m. Monday through Friday;

these hours may, of course, begin earlier and extend later in the day at the discretion of the contractor. The contractor shall not be entitled to any additional consideration for extending their work hours. Normal working hours must be clearly posted and be common knowledge to truckers and other delivering carriers. Immediately upon receipt of such shipments, the Contractor shall inspect the shipment and if the wrappings or cartons are damaged. The Contractor is to refuse obviously damaged freight. The carrier's delivery ticket shall be so noted to provide a basis of claim against the carrier if a more detailed inspection reveals loss or damage. In case of loss and/or damage, the Contractor shall notify the U.S. Despatch Agent and the delivering carrier. When the articles are in good condition, they shall be replaced in their original cartons and resealed. Where damage or shortage is found, the Contractor shall notify the delivering carrier, and the U.S. Despatch Agent to make arrangements for repair or replacement. The Contractor shall also submit to the U.S. Despatch Agent within twenty-four (24) hours following discovery, a detailed written report indicating the type and extent of the damage or shortage found, the source of supply, the name of the delivering carrier, the date of receipt, and the requisition and/or purchase order identification.

B. The Contractor is to refuse any shipments that cannot be identified as U.S. Government property under this contract. Prior to refusing any shipment(s) of U.S. Government property being delivered by carriers or vendors for any reason(s) whatsoever, the Contractor must contact the U.S. Despatch Agent by telephone and advise him of the situation and reason(s) for refusing the shipment(s). A writ- ten report must follow within 48 hours giving all the details and reasons for refusal. If the Despatch Agent authorizes refusal by tele- phone, this must be indicated in the written report. If a shipment is refused due to the inability of the Contractor to either unload the vehicle and/or have sufficient warehouse space to store the item(s), the Contractor will be liable for any resulting redelivery charge. If the Contractor has valid reasons for refusing the shipment(s), then the Contractor may be relieved by the U.S. Despatch Agent from paying redelivery and storage charges. A valid reason includes refusing items which do not identify the ultimate destination post on the package label markings sending the items to the CRP facility. This is in accordance with DoS policy as outlined in State 00018173. When articles of furniture and furnishings are received in an unpacked condition, the Contractor shall immediately provide boxing to ensure the proper protection to prevent damage to the articles while in the Contractor's facility.

C. Contractor will receive all government cargo, vehicles, and household effects as a 'receipt'. Upon completion of the inspection of the materials received, the Contractor will and attach a receipt label to each receipt, and package, see Attachment W, and record the receipt information in the contractors in-house Warehouse Management Syste (WMS).

Minimum Contractor Required WMS Data Elements:

*Receipt Data Provide as an Example

Document Number: 19AQMM26R0343 PROCESSED Page 10 of 64

RECEIPT NUMBER: R2117021

RECEIVED DATE: 02/22/2021

DESTINATION: NAIRO, Nairobi, Kenya

PURCHASE ORDER: 19KE5021K0072

SHIPMENT TYPE: SUP

SHIPMENT MODE: Air/Surface

PIECE TYPE: BOX

PIECES: 3

WEIGHT: 45

CUBIC FEET: 7.5

VENDOR: AMAZON.COM

CARRIER: UPS

PRO NUMBER: 1Z81RF250334422697

RECEIPT DESCRITPION: HP Desktop Computers Model: HP1552 EXCEPTIONS: Recommend over-packing

PIECE DETAILS: (CAN BE ONE TO MANY PIECES)

PIECE NUMBER: 000000000896508

PIECE TYPE: BOX

PIECE DESCRITPION: COMPUTER

WEIIGHT: 15lbs

CUBIC FEET: 2.5

LENGTH (in): 24 WIDTH (in): 8 HEIGHT (in): 18

PRO NUMBER: 1Z81RF250334422697

WAREHOUSE LOCATION: 03-A-12

The Department reserves the right to implement ILMS system access and the ILMS receiving module during performance of this contract, and the contractor will be given a minimum 90 day notice of implementation. The Department will reimburse the contractor for the required computer hardware, scanners, and laptops required for utilization of the ILMS system.

All received cargo must be entered into the ILMS within twenty-four (24) hours of receipt and the received date must be the actual date of receipt at the contractor’s facility. All receipt information, and associated paperwork with receipt cargo must be digitally scanned and emailed to the Despath Agency at Despatch_Agency_Seattle@state.gov within 24 hours. All paper documents relating to receipted cargo must be retained by the contractor for one (1) year after date of receipt, with subsequent disposal timeframes determined by the COR.

D. Photo-Documenting Condition of Vehicles:

Contractor shall provide detailed photographs of all vehicles when received and consolidated into shipping container(s). The photos should reflect all four sides of the vehicle, roof top, and the interior. Photos of the Front/Rear blocking, bracing, and strapping will also be a requirement. Contractor shall email the photos of the vehicles to the email address Despatch_Agency_Seattle@state.gov no later than 48 hours after receipt of the vehicle(s). The subject line of the email shall be addressed as PHOTOS for vehicles with the shipment number. Email must include shipment number and employee’s name in the body of the email. Contractor shall provide a copy of the vehicle inspection report upon request.

E. The Contractor shall be required to complete consolidating and packing services within the timeframes specified in Section F, DELIVERIES OR PERFORMANCE. F.004, TIME OF DELIVERY. Packing services shall not be deemed complete until the U.S.

Despatch Agent has received from the Contractor a request for shipping instructions.

F. Prohibition of Comingling of Freight:Contractor is to have dedicated racking and warehouse floor space for Department of State freight and HHE received and stored under this contract. The contractor is not to comingle any freight applicable under this contract with any other commercial, contractor, or Government freight within the contractor’s warehouse facility.

C 003 - CONTRACTOR IT REQUIREMENTS

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The contractor's facility shall be equipped with computers that have broadband/high speed Internet access to facilitate file transfers to the U.S. Despatch Agent, and access to ILMS. The broadband service shall be capable of providing download speeds of at least 50 mbs per second.

C 004 - Security Requirements

A security clearance is not required for personnel operating under this contract; however all personnel will require National Agency Check (NAC) and background check.

C 005 - REPORTS

A. CRP PACKING LIST/MANIFEST

The Contractor shall be responsible for preparing a PACKING LIST/MANIFEST (FORM NO. 2) (see Attachment D) upon completion of all export-packing and/or stowing work as ordered by the Despatch Agent. Section F005, of this Contract describes the contents of the PACKING LIST/MANIFEST in detail.

B. CRP OPERATIONS BI-WEEKLY SUMMARY

The Contractor shall transmit every other week a CRP operations report that lists at minimum the following: weekly metrics of containers scheduled/delivered, airfreight shipments delivered, list of any outstanding transportation claims, status of Hazardous classifications, invoicing status, status of boxing orders, and comments or notice of any issues or concerns on operations and shipment statuses. This report shall be emailed to Despatch_Agency_Seattle@state.gov, and the cognizant contracting officer, COR, and other government managers as instructed by the COR.

C. CRP Annual Wall-to-Wall Inventory

The Contractor shall conduct and annual wall-to-wall physical inventory of all freight in house by the 10th Day of the sixth month of each year. The report will be in Microsoft Excel format or other format as directed by the COR and include, but not be limited to, ILMS receipt number; destination post; purchase order or requisition number; date of receipt; number of pieces; weight and cube;

receipt type.

C 006 - DEMURRAGE OR DETENTION CHARGES

Payment of demurrage or detention charges which accrue because of the failure of the Contractor to promptly unload and release carrier equipment, including steamship containers, before the expiration of the free time allowed by the owner or the delivering carrier, or which accrue because of the failure of the Contractor to pick up, stow and deliver steamship containers to the ocean carrier for the vessel sailing designated by the U.S. Despatch Agent, will become the sole responsibility of the Contractor, unless detention of such equipment in excess of the free-time period is specifically authorized by the Government.

C 007 - SPRINKLER REQUIREMENTS/FIRE CONTENT RATE

Each building used for cargo storage under this contract must have as the minimum standard for qualification either (1) an acceptable automatic fire detection and reporting system or (2) an acceptable automatic sprinkler system; and a fire contents rate (FCR) of not more than sixty cents ($0.60) per one hundred dollars ($100.00) per year based on eighty percent (80%) co-insured factors.

In addition, each storage facility must be protected by an adequate water supply for firefighting and a fire department which is responsible twenty-four hours (24 hrs) per day. Statements from the responsible fire insurance rating organization will be used as a

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C 008 - FIRE PREVENTION/FIRE CONTROL PLAN REQUIRMENTS

All installed fire protective systems must be accredited by the responsible fire insurance rating organization for insurance rate credit.

A definite fire prevention and control plan shall be posted and maintained in each building and the necessary fire extinguishers and/or approved type of firefighting apparatus shall be available and in good working order at all times. Smoking is strictly prohibited in all areas of the warehouse with the exception of office space.

C 009 - SECURITY ALARM REQUIREMENTS

Adequate security must be provided for all U.S. Government property stored in any facility approved under this contract. Access to the receiving/storage facility must be controlled. Detection systems, adequate locking devices, exterior and interior lighting, and interior alert and police notification systems must be installed and maintained in operating condition.

C 010 - GENERAL DEFINITIONS

The following list provides definitions for terms found throughout this document or commonly used in the CRP process:

DA mean Despatch Agency or Despatch Agent, as appropriate to the context.

24 or 48 hour period means 24 or 48 hours EXCLUDING weekends and holidays.

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory PWS – Performance Work Statement

AQL means the Acceptable Quality Level.

Article: Article means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

Calendar Day: means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

Cargo: Cargo means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

Client: The client means the Despatch Agency and all United States mission personnel for whom the required services are to be rendered.

Containers (Types):

Exterior Container: A container, bundle, or assembly that is sufficient by reason of material, design, and construction to protect unit packs and intermediate containers and their contents during storage. It can be a unit pack or a container with a combination of unit packs or intermediate containers. An exterior container may or may not be used as a shipping container.

Interior Container: A container that is inside another container. It may be a unit pack or an intermediate container that is placed inside an exterior container or shipping container.

Intermediate Container: A wrap, box, or bundle containing two or more unit packs of identical items.

Shipping Container: A container that meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums and corrugated and solid fiberboard boxes).

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Unit Pack: The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single stock number, preserved or unpreserved, which constitutes a complete or identifiable package.

CONUS: Meaning the continental United States CWT means hundredweight = 100lbs.

Cube means the cubic measure of space occupied by a given article after it has been packaged for shipment.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Discrepancy: Any variation in goods received from data shown on the covering shipping documents (e.g., requisition document, invoice/shipping document, authorized procurement delivery document or vendor’s packing list, or other authorized shipping document).

Supply discrepancies encompass variations in condition or quantity, incorrect and misdirected material, receipt of cancelled requirements, improper or inadequate technical data or supply documentation, and any unsatisfactory condition due to improper packaging which causes the material to be vulnerable to loss, delay, or damage, or which imposes unnecessary expense to the U.S.

Government. Transportation discrepancies are any variation in quantity or condition of material received from that shown in the piece count by type of pack on the bill of lading or governing transportation document and other deficiencies in transportation when discrepant material is not involved; e.g., improper or inadequate carrier handling.

Domestic Receiving: The act of receiving shipments of goods or products from locations inside the CONUS. Dunnage: Loose packing material protecting an item from damage during shipment.

Facilities: Property, including plant equipment and real property, used for administration, distribution operations, and storage. It does not include material, special test equipment, special tooling, or agency-peculiar property.

Goods means any items consigned to the contractor under this contract for inbound or outbound or transit shipment; whether consisting of personal and household effects for employees of Agencies of U.S. Government or of U.S. Government owned materials.

Government means the Government of the United States of America unless specifically stated otherwise.

Gross Weight: means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

Household Effects: Household Effects, Personal Effects, and/or Goods means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

International Receiving: The act of receiving goods/shipments from OCONUS points.

Inventory means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

Marking is the application of using numbers, letters, labels, tags, symbols or colors for handling or identification during shipment and storage.

New means new, never used, newly constructed.

Net Weight means the gross weight of a shipment less its tare weight. OCONUS means outside the continental United States.

Ordering Officer means the Despatch Agent who is the Contracting Officer's Representative responsible for issuing actual orders against this contract up to but not exceeding the funded amount, or anyone designated by the Contracting Officer's Representative to act as his/her representative.

Packing: means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

Packaging: means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers to ensure the safe transit of goods.

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Performance Standard: (Types)

Reports and forms performance standards are based on timeliness and accuracy.

Service compliance performance standards are based on correct packing of items and damaged based on inadequate or improperly packed items.

Customer service performance standards are based on customer surveys from clients and/or end user.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for oversight of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. Quality Control Plan (QCP): An organized written plan that lays out the actions proposed by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quarterly Performance Report (QPR): A document generated by contractor to the U.S. Despatch Office and COR detailing performance of contractor during the designated quarterly time frame.

Services means the services performed, workmanship, and material furnished or utilized in the performance of the services.

Stock Program means receiving shipments (often container loads) with multiple items, stocking the items for future draw down, maintaining an inventory to truck items, and shipping out items usually in small quantities selecting from the oldest items first.

D 001 - IDENTIFICATION OF SHIPPING CONTAINERS

Each shipping container (lift van/crate) will be marked with a U.S. Despatch Agency sticker on the upper right-hand corner of each side and each end of each container. Stickers will be furnished by the Contractor. The U.S. Despatch Agent will provide the design and specifications to be followed by the Contractor when ordering the stickers.

D 002 - PACKING AND CONTAINER (ie. WOODEN LIFT VANS) SPECIFICATIONS

A. PACKING REQUIREMENTS

The Contractor agrees to provide export-packing and related services in accordance with the requirements cited herein. Furniture, furnishings, supplies or equipment shall be stowed into a container (i.e. wooden lift van) of suitable capacity so that all usable space is utilized that will insure a shipment of the least tare weight and smallest volume measurement that is compatible to safe transportation to destination without damage to the container or its contents. Articles of furniture and furnishings received in an unpacked or uncartoned condition must be properly packed and cartoned for export to conform to commercial export standards. The Department of State also requires the following additional specifications for all furniture and furnishings packed under this contract:

1. All pieces or articles of marble must be properly padded and packed separately in solid side wooden crates.

2. All mirrors, paintings, flat glass, framed pictures, and similar articles exceeding 35.56 centimeters (14 inches) by 45.72 centimeters (18 inches) must be wrapped in Kraft paper, sealed with pressure-sensitive tape, and properly padded. The article must then be placed in a solid side wooden crate or in a mirror-type carton that has inserts to support the article. If a mirror-type carton is used, only one article shall be placed in each carton. When wooden crates are used, not more than four (4) articles may be placed into one wooden crate.

3. When paper furniture pads or blankets are used for the protection of furnishings, they must meet at least the following minimum specifications.

a. Two plies of 21-pound MSF non-nesting, indented bogus or chipboard between two plies of 21-pound MSF plain bogus or chipboard encased in a 30-pound basic weight MG Kraft sleeve; or

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b. Three plies of 25 to 30-pound non-nesting, indented unbleached Kraft paper between four plies of 14-pound non-nesting, indented draft tissue encased in a 35-pound basic weight MF draft sleeve.

c. When cellulose cushioning material is used for the protection of the goods, such cushioning material must meet the standards shown in the current Federal Specification PPP-C-843, as amended, for Type 2, Class B, and have a minimum thickness of .635 centimeters (1/4") with backing of 50 pound MF Kraft paper.

B. TYPE AND CONSTRUCTION OF SHIPPING CONTAINERS (I.E. WOODEN LIFT VANS)

The containers (i.e. wooden lift vans) provided by the Contractor for shipment of articles under this Contract must be soundly constructed of new wood framing and new plywood or tongue and groove wood sheathing. The lumber must be of Group 2, seasoned Southern Yellow Pine or better. The tongue and groove sheathing must be of 2.54 centimeters (1") thickness properly joined and free of loose knots or holes. The plywood sheathing must of a minimum grade standard (CD) with exterior glue, manufactured in accordance with the provisions of U.S. Product Standard PS-1-66 or U.S. Commercial Standard U.S. CS-35-61, minimum 3-4 grade with Type I (Exterior) glue.

All nails shall be cement coated for maximum holding power. At the time of construction, caulking compound must be applied to all butt-joints where individual plywood panels are joined. Caulking compound must also be applied to edges of base, top and sides of all panel assemblies to insure a water-tight joint.

The outside dimensions of any wooden shipping container shall not exceed 220.98 centimeters (87") in length, 144.78 centimeters (57") in width, and 220.98 centimeters (87") in height, and shall not be larger than 7.164 cubic meters (253 cubic feet) overall unless prior written authorization is given by the U.S. Despatch Agent.

Shipping containers less than 1.36 cubic meters (48 cubic feet) shall be constructed in accordance with the requirements of a Style 2 nailed wooden box as shown in the current Federal Specification PPP-B-621, as amended. If plywood is used for sheathing in lieu of tongue and groove lumber, a minimum thickness of .635 centimeters (1/4") shall be used on sides and ends and .952 centimeters (3/8') for top and base shall be used. Extra cleats must be installed girth wise when container is over four feet in length.

Shipping containers over 1.36 cubic meters (48 cubic feet) ranging in size to 7.164 cubic meters (253 cubic feet) must be constructed with a minimum framing of 5.08 cm by 10.16 cm (2 X 4") dressed seasoned lumber for base, sides and top. Each container must also be equipped with full length 5.08 cm by 10.16 cm (2 X 4") skids under the base. When plywood is used, the floor and roof of the container must have a minimum thickness of 1.58 centimeters (5/8") and the sides and ends a minimum thickness of .952 centimeters (3/8"). The roof must be supported by 5.08 cm by 10.16 cm (2 X 4") joists positioned on edge, two feet on center.

Detailed drawings, specifications and bill of materials for six basic sizes/types of shipping containers are attached (see Section J -

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS).

C. LINING AND BANDING OF ALL SHIPPING CONTAINERS

The interior of all shipping containers or lift vans shall be lined with polyethylene film with a minimum thickness of .004 inches.

Lining must be applied in such a manner that is free from holes or tears and laps occur only where the ceiling liner meets the side and end liners. The floor of the container must be lined with similar waterproof material. Any other type of waterproof barrier must have prior approval of the Department of State before use.

Steel tension banding shall be applied tightly and securely to all wooden and plywood containers after loading and sealing. On containers 1.36 cubic meters (48 cubic feet) or less, steel tension banding of a minimum size of 1.905 centimeters (3/4") in width by .035 inch thick may be used. On containers over 1.36 cubic meters (48 cubic feet), steel tension strapping of a minimum size of

3.175 centimeters (1-1/4") in width by .035 inch thick shall be used.

Containers 1.36 cubic meters (48 cubic feet) or less shall be banded by a minimum of two steel bands perpendicular to the base positioned about one-fourth (1/4) the distance from each end of the container. Containers over 1.36 cubic meters (48 cubic feet) shall have two bands of steel tension strapping secured perpendicular to the base, positioned so they pass through the openings in the base left for the entry of the handling equipment. Two additional tension bands shall be applied girth wise, parallel to the base, around the four sides of the container, one band positioned approximately one-fourth (1/4) the distance from the top. Wood cleats, tie blocks or braces are to be used under tension banding when necessary to ensure stability or to bridge unsupported spans.

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D 003 - TITLE TO MATERIALS AND CONTAINERS

On export shipments, title to all packing materials and shipping containers provided by the Contractor in the performance of services of this Contract shall rest with the Government. For inbound shipments, title to lift vans shall rest with the contractor unless specific exception is made in writing by the Transportation Division for any container or containers to which it wishes to retain ownership.

Otherwise, disposition of inbound lift vans is at the discretion and expense of the contractor.

D 004 - PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D 005 - MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program Office.

D 006 - PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

52.246-14 - Inspection of Transportation (Apr 1984)

The Government has the right to inspect and test the Contractor's services, facilities, and equipment at all reasonable times. The Contractor shall furnish Government representatives with the free access and reasonable facilities and assistance required to accomplish their inspections and tests.

(End of clause)

E 001 - PROPER PROTECTION OF ITEMS

All services under this Contract shall be…