19AQMM26Q0109 SF-1449.pdf

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Audit & Accreditation Services for Mexican Correctional Facilities
Solicitation number
19AQMM26Q0109
Issued by

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This is a Request for Quotation (RFQ) for audit and accreditation services for Mexican correctional facilities. The solicitation is issued by the Department of State, Bureau of Global Acquisitions Acquisition Management (GA/AM), with a solicitation number 19AQMM26Q0109. Quotations are due by March 23, 2026, at 5:00 p.m. CST (local Mexico City time), submitted electronically to ModrakER@state.gov in Adobe PDF format. The base contract period runs from June 1, 2026, through May 31, 2027, with three one-year option periods extending through May 31, 2030. The acquisition is unrestricted (not set aside for small business), using firm fixed price (FFP) contracting. Performance will occur at state and federal prisons in Mexico for audits and technical assistance visits, and at conference centers in the U.S. or virtually for panel hearings.

The contractor must conduct facility audits in accordance with American Correctional Association (ACA) standards, including 40 audits, 3 technical assistance visits, 2 audit reports with recommendations, 2 panel hearings with accreditation certificates, and quarterly performance and monitoring/evaluation reports. All work must include travel and lodging costs as fully loaded FFP rates. The contractor shall separately price Value Added Tax (VAT) and Defense Base Act (DBA) insurance as direct reimbursements. Technical evaluation factors—Quality and Technical Compliance, Relevant Corporate Experience, Management and Personnel, and Past Performance—are more important than price. The contracting officer is Eric R. Modrak (ModrakER@state.gov). Questions must be submitted by March 9, 2026, at 5:00 p.m. CST. All quotations require completion of three volumes: Volume I (Offer and Other Documents, no page limit), Volume II (Technical Proposal, 15 pages excluding resumes limited to 2 pages each and 2-page corporate experience section), and Volume III (Pricing Proposal using the provided Vendor Price Matrix).

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File Type Posted
19AQMM26Q0109 A0003 QandA FINAL.pdf PDF
Attachment_2_Price_Matrix26Q0109 A0003.xlsx XLSX spreadsheet
Attachment 1_SOW 26Q0109-A0003.docx DOCX document
Attachment_2_Price_Matrix26Q0109 A0002.xlsx XLSX spreadsheet
19AQMM26Q0109 A0002 SF-30.pdf PDF
Attachment 1_SOW 26Q0109-A0001.docx DOCX document
19AQMM26Q0109 QandA FINAL.pdf PDF
19AQMM26Q0109 A0001 SF-30.pdf PDF
Attachment 3- PPR Information Form (26Q0109).docx DOCX document
Attachment 1_SOW 26Q0109.pdf PDF
Attachment_2_Price_Matrix26Q0109.xlsx XLSX spreadsheet
Attachment 4 PPIQ 19AQMM26Q0109.docx DOCX document
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Document Number: 19AQMM26Q0109 PROCESSED Page 1 of 60

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 1. REQUISITION NUMBER

PR15714177

5. SOLICITATION NUMBER

19AQMM26Q0109

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE

See Block 31c

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/02/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Eric R. Modrak

b. TELEPHONE NUMBER (No collect calls) 771-205-2154

8. OFFER DUE DATE / LOCAL

TIME

03/23/2026 17:00

CODE GAAM_

Bureau of Global Acquisitions Acquisition Management (GA/AM) 1200 Wilson Blvd., SA-6B

ATTN: GA/AM

ARLINGTON, VA 22209

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS BLOCK IS

MARKED

0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR

QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE GAAM16. ADMINISTERED BY

Mexico City GA/AM Mexico City Bureau of Global Acquisitions Mexico

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

IPPCODE18a. PAYMENT WILL BE MADE BY

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NUMBER 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Information

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Eric R. Modrak

31c. DATE SIGNED 02/27/2026

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Document Number: 19AQMM26Q0109 PROCESSED Page 2 of 60

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

Document Number: 19AQMM26Q0109 PROCESSED Page 3 of 60

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19AQMM26Q0109

Contract Number: Title:

Audit & Accreditation Mex.

Correctional Facilities

Date of Solicitation:

03/02/2026

Project ID: WHP.MX.0042.A01

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

40.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: FACILITY AUDITS AND ACCREDITATION Audits of federal and state correctional facilities in Mexico in accordance with ACA standards, including all travel and lodging costs.

Includes the following deliverables in accordance with Table 1:

003: At least 10 business days before the facility visit/audit 004: Not later than 10 business days after completion of audit(s) 005: Not later than 10 business days after completion of audit(s)

BASE YEAR

Reference Line: PR15714177 - 001

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

3.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: TECHNICAL ASSISTANCE VISITS (TAVs) Conduct TAVs (1-2 days each) in federal and state facilities, including all travel and lodging costs

BASE YEAR

Reference Line: PR15714177 - 002

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: AUDIT REPORTS WITH RECOMMENDATIONS FOR COMISSION ON ACCREDIDATION FOR CORRECTIONS (CAC) Table 1 Deliverable 006: Not later than 10 business days prior to panel hearing

BASE YEAR

Reference Line: PR15714177 - 003

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Document Number: 19AQMM26Q0109 PROCESSED Page 4 of 60

Description: CONDUCT AND ATTEND PANEL HEARINGS With review materials in items 004, 005, and 006. Deliver 4 accreditation certificates per facility during each hearing

Table 1 Delivery 007: Billable upon conclusion of each panel hearing

BASE YEAR

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: QUARTERLY PERFORMANCE REPORT Table 1 Deliverable 009: Not later than 30 calendar days following the end of each quarter

BASE YEAR

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: MONITORING AND EVALUATION (M&E) REPORT Table 1 Deliverable 010: Not later than 30 calendar days following the end of each quarter

BASE YEAR

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: VAT FFP Value Added Tax (VAT) for purchases in Mexico in accordance with the contractor's quotation. VAT is priced as FFP as the billed amount shall not exceed the unit price on this CLIN.

However, actual VAT payments under this CLIN remain contingent on the contractor complying with VAT requirements found in the SOW and providing the contractually required documentation. Therefore, actual VAT reimbursements may be less than the unit prices listed on this CLIN.

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Description: DEFENSE BASE ACT (DBA) INSURANCE Defense Base Act (DBA) Insurance. FFP Direct Reimbursement, no loading applied, in accordance with the contractor's quotation and subject to documentation of payment.

BASE YEAR

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2026 - 05/31/2027

Document Number: 19AQMM26Q0109 PROCESSED Page 5 of 60

Description: ANNUAL PROJECT PLAN Table 1 Deliverable 0008: Within 30 days of contract award or NTP

BASE YEAR

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

40.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: FACILITY AUDITS AND ACCREDITATION Audits of federal and state correctional facilities in Mexico in accordance with ACA standards, including all travel and lodging costs.

Includes the following deliverables in accordance with Table 1:

003: At least 10 business days before the facility visit/audit 004: Not later than 10 business days after completion of audit(s) 005: Not later than 10 business days after completion of audit(s)

OPTION YEAR 1

Reference Line: PR15714177 - 001

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

3.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: TECHNICAL ASSISTANCE VISITS (TAVs) Conduct TAVs (1-2 days each) in federal and state facilities, including all travel and lodging costs

OPTION YEAR 1

Reference Line: PR15714177 - 002

Pricing Options: Unexercised Option 002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: AUDIT REPORTS WITH RECOMMENDATIONS FOR COMISSION ON ACCREDIDATION FOR CORRECTIONS (CAC) Table 1 Deliverable 006: Not later than 10 business days prior to panel hearing

OPTION YEAR 1

Reference Line: PR15714177 - 003

Pricing Options: Unexercised Option 003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: CONDUCT AND ATTEND PANEL HEARINGS With review materials in items 004, 005, and 006. Deliver 4 accreditation certificates per facility during each hearing

Table 1 Delivery 007: Billable upon conclusion of each panel hearing

OPTION YEAR 1

Document Number: 19AQMM26Q0109 PROCESSED Page 6 of 60

Pricing Options: Unexercised Option 004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: QUARTERLY PERFORMANCE REPORT Table 1 Deliverable 009: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 1

Pricing Options: Unexercised Option 005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: MONITORING & EVALUATION REPORT Table 1 Deliverable 010: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 1

Pricing Options: Unexercised Option 006

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: VAT FFP Value Added Tax (VAT) for purchases in Mexico in accordance with the contractor's quotation. VAT is priced as FFP as the billed amount shall not exceed the unit price on this CLIN.

However, actual VAT payments under this CLIN remain contingent on the contractor complying with VAT requirements found in the SOW and providing the contractually required documentation. Therefore, actual VAT reimbursements may be less than the unit prices listed on this CLIN.

OPTION YEAR 1

Pricing Options: Unexercised Option 007

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2027 - 05/31/2028

Description: DEFENSE BASE ACT (DBA) INSURANCE Defense Base Act (DBA) Insurance. FFP Direct Reimbursement, no loading applied, in accordance with the contractor's quotation and subject to documentation of payment.

OPTION YEAR 1

Pricing Options: Unexercised Option 008

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

40.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Document Number: 19AQMM26Q0109 PROCESSED Page 7 of 60

Description: FACILITY AUDITS AND ACCREDITATION Audits of federal and state correctional facilities in Mexico in accordance with ACA standards, including all travel and lodging costs.

Includes the following deliverables in accordance with Table 1:

003: At least 10 business days before the facility visit/audit 004: Not later than 10 business days after completion of audit(s) 005: Not later than 10 business days after completion of audit(s)

OPTION YEAR 2

Reference Line: PR15714177 - 001

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

3.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: TECHNICAL ASSISTANCE VISITS (TAVs) Conduct TAVs (1-2 days each) in federal and state facilities, including all travel and lodging costs

OPTION YEAR 2

Reference Line: PR15714177 - 002

Pricing Options: Unexercised Option 002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: AUDIT REPORTS WITH RECOMMENDATIONS FOR COMISSION ON ACCREDIDATION FOR CORRECTIONS (CAC) Table 1 Deliverable 006: Not later than 10 business days prior to panel hearing

OPTION YEAR 2

Reference Line: PR15714177 - 003

Pricing Options: Unexercised Option 003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: CONDUCT AND ATTEND PANEL HEARINGS With review materials in items 004, 005, and 006. Deliver 4 accreditation certificates per facility during each hearing

Table 1 Delivery 007: Billable upon conclusion of each panel hearing

OPTION YEAR 2

Pricing Options: Unexercised Option 004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: QUARTERLY PERFORMANCE REPORT Table 1 Deliverable 009: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 2

Document Number: 19AQMM26Q0109 PROCESSED Page 8 of 60

Pricing Options: Unexercised Option 005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: MONITORING AND EVALUATION (M&E) REPORT Table 1 Deliverable 010: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 2

Pricing Options: Unexercised Option 006

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: VAT FFP Value Added Tax (VAT) for purchases in Mexico in accordance with the contractor's quotation. VAT is priced as FFP as the billed amount shall not exceed the unit price on this CLIN.

However, actual VAT payments under this CLIN remain contingent on the contractor complying with VAT requirements found in the SOW and providing the contractually required documentation. Therefore, actual VAT reimbursements may be less than the unit prices listed on this CLIN.

OPTION YEAR 2

Pricing Options: Unexercised Option 007

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2028 - 05/31/2029

Description: DEFENSE BASE ACT (DBA) INSURANCE Defense Base Act (DBA) Insurance. FFP Direct Reimbursement, no loading applied, in accordance with the contractor's quotation and subject to documentation of payment.

OPTION YEAR 2

Pricing Options: Unexercised Option 008

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

40.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: FACILITY AUDITS AND ACCREDITATION Audits of federal and state correctional facilities in Mexico in accordance with ACA standards, including all travel and lodging costs.

Includes the following deliverables in accordance with Table 1:

003: At least 10 business days before the facility visit/audit 004: Not later than 10 business days after completion of audit(s) 005: Not later than 10 business days after completion of audit(s)

OPTION YEAR 3

Reference Line: PR15714177 - 001

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

3.0 EA $0.00 $0.00

Document Number: 19AQMM26Q0109 PROCESSED Page 9 of 60

Period of Performance: 06/01/2029 - 05/31/2030

Description: TECHNICAL ASSISTANCE VISITS (TAVs) Conduct TAVs (1-2 days each) in federal and state facilities, including all travel and lodging costs

OPTION YEAR 3

Reference Line: PR15714177 - 002

Pricing Options: Unexercised Option 002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: AUDIT REPORTS WITH RECOMMENDATIONS FOR COMISSION ON ACCREDIDATION FOR CORRECTIONS (CAC) Table 1 Deliverable 006: Not later than 10 business days prior to panel hearing

OPTION YEAR 3

Reference Line: PR15714177 - 003

Pricing Options: Unexercised Option 003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

2.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: CONDUCT AND ATTEND PANEL HEARINGS With review materials in items 004, 005, and 006. Deliver 4 accreditation certificates per facility during each hearing

Table 1 Delivery 007: Billable upon conclusion of each panel hearing

OPTION YEAR 3

Pricing Options: Unexercised Option 004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: QUARTERLY PERFORMANCE REPORT Table 1 Deliverable 009: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 3

Pricing Options: Unexercised Option 005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

4.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: MONITORING AND EVALUATION (M&E) REPORT Table 1 Deliverable 010: Not later than 30 calendar days following the end of each quarter

OPTION YEAR 3

Pricing Options: Unexercised Option 006

Document Number: 19AQMM26Q0109 PROCESSED Page 10 of 60

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: VAT FFP Value Added Tax (VAT) for purchases in Mexico in accordance with the contractor's quotation. VAT is priced as FFP as the billed amount shall not exceed the unit price on this CLIN.

However, actual VAT payments under this CLIN remain contingent on the contractor complying with VAT requirements found in the SOW and providing the contractually required documentation. Therefore, actual VAT reimbursements may be less than the unit prices listed on this CLIN.

OPTION YEAR 3

Pricing Options: Unexercised Option 007

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R704

PSC Description: AUDITING SERVICES

Type of Contract Pricing: Firm Fixed Price

1.0 EA $0.00 $0.00

Period of Performance: 06/01/2029 - 05/31/2030

Description: DEFENSE BASE ACT (DBA) INSURANCE Defense Base Act (DBA) Insurance. FFP Direct Reimbursement, no loading applied, in accordance with the contractor's quotation and subject to documentation of payment.

OPTION YEAR 3

Pricing Options: Unexercised Option 008

INL SBO approval to sub-obligate received via Tranche 44 Action Memo dated 08/04/2025.

CLIN Funding: Cost:

Base Totals: $0.00 $0.00

Exercised Options Totals: $0.00 $0.00

Unexercised Options Totals: $0.00 $0.00

Base and Options Totals: $0.00 $0.00

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 Attachment 1 SOW_Audit and Accreditation Services for Mexican Correctional Facilities 02/18/2026 2 Attachment_2_Price_Matrix26Q0109.xlsx 03/03/2026

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

https://www.acquisition.gov/sites/default/files/current/far/pdf/FAR.pdf https://www.acquisition.gov/dosar [Insert one or more Internet addresses] (End of clause) Clause Title Fill-ins

52.204-13 System for Award Management-Maintenance (DEVIATION JAN 2026)

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Clause Title Fill-ins

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (DEVIATION JAN 2026)

52.225-14 Inconsistency Between English Version and Translation of Contract (Feb

2000)

52.204-7 System for Award Management - REGISTRATION (DEVIATION JAN

2026)

52.217-5 Evaluation of Options (DEVIATION JAN 2026)

B.1 - General Description

The contractor shall perform the effort required under this commerical definitive contract on a firm-fixed price (FFP) basis. The work shall be performed in accordance with the contract.

B.2 - Supplies & Services Required

The Government will provide the following:

1. Identification of and facilitated access to the Government of Mexico (GOM) correctional facility.

2. Schedule of audits/ visits for specified locations.

Firm-Fixed Price rates provided by the contractor shall be fully loaded and inclusive of all costs for which the contractor expects compensation. The contractor shall furnish all personnel, equipment, material, supplies, logistical support, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary for, or incidental to, the performance of work as described in Section C. Statement of Work and the contractor's own technical proposal. Any and all necessary travel costs for which the contract expects compensation shall be included in the firm-fixed price rate.

The contractor must separately price VAT and DBA insurance (if applicable) in accordance with the SOW and Schedule.

B.3 - Type of Contract

This solicitation and subsequent award will be for a definitive contract and will follow FAR Part 12- Acquisition of Commercial Items utilizing policies and procedures from FAR 13- Simplified Acquisition Procedures.

The government intends to award a single contract under NAICS code 611430.

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B.4 - Pricing

The contractor shall provide fully loaded firm-fixed price session rates for a variety of tasks and deliverables as requried in the Statement of Work.

For Audits (CLINs X001) and Technical Assistance Visits (CLINs X002), firm fixed prices shall include all necessary costs including logistical support and all travel and lodging costs.

Other seperately priced tasks correspond with deliverables described in Table 1 and include completion of audit reports, and recommendations, particpation in panel hearings at conferences, and recurring annual and quarterly reports. In all cases, travel costs are not seperately priced.

DBA Insurance and VAT are seperately priced and will be treated as direct reimbursements.

C.1 - Statement of Work

See Attachment 1

C.3 - Performance Metrics--Contractor Evaluation (CPAR)

The awarded contract will be closely monitored by the CO, COR(s)/ACOR(s) and GTM(s) throughout the entire period of performance and will be reported on at a minimum one time annually at the conclusion of the base year/each option year period.

The evaluation will be submitted via CPARS, the Contractor Performance Assessment Reporting System (CPARS). The information used to derive the evaluation will be considered in determining if an option year will be exercised. The performance metrics, by which the Contractor Company will be evaluated, including the Contractor Company’s adherence to SOW requirements, are the evaluation areas described in CPARS.

C.2 - Value Added Tax (VAT) in Mexico and Reimbursement Requirements

VAT RECLAMATION

Value Added Tax (VAT) is 16% or the one stated in the Value Added Mexican Law Tax (VAT:

https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf), for payments associated with the in-country purchases of goods, materials or services required to perform this contract.

The contractor shall follow the invoicing procedures established by INL to allow the U.S.

Embassy Mexico to reclaim the IVA/VAT taxes charged. VAT, or “IVA” as it is known in Mexico, shall be itemized in all invoices. In order for the contractor to claim VAT on its invoices, the Contractor is required to obtain an invoice, “Factura”, from a Mexican Company that complies with all the requirements of Article 29 A of the Mexican Fiscal Code or obtain a VAT Registration Identification Number from the Secretaria de Hacienda y Crédito Público to emit its own facturas.

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The contractor shall provide the necessary invoicing requirements to enable the USG to obtain reimbursement for VAT. This reimbursement benefit is extended only to the U.S. Government

– not the Contractor – as a diplomatic privilege. The following/current Factura´s requirements are outlined in the paragraphs below.

All Facturas, the Contractor delivers to the U.S. Government shall be in accordance with VAT Mexican Tax regulations:(VAT: http://www.diputados.gob.mx/LeyesBiblio/ref/liva.htm) and Mexican Fiscal Code (MFC: http://www.diputados.gob.mx/LeyesBiblio/ref/cff.htm).

The Contractor’s failure to follow these procedures shall result in the U.S. Government’s inability to secure tax reimbursement on this contract, resulting in VAT payment in the Invoice being denied to the contractor. Facturas for the in-country purchases described above shall include only charges authorized in this contract. Such Facturas shall list separately or collectively the pre-tax price of any supplies or services provided in country.

As it is required by local authorities, the Contractor shall impose the appropriate tax rate against the pre-tax total of the purchases represented on the Factura. The Contractor shall submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The USG shall only compensate the Contractor for the tax amount provided on such Facturas and in any case VAT reimburse won’t exceed the amount authorized in the contract for this purpose.

VAT on items such as contractor personnel housing, personal vehicles, utilities, phone charges, per diem, etc. are excluded from reimbursement.

All Facturas shall be addressed to “Embajada de los Estados Unidos de Norteamerica” as stated in the below requirements.

The contractor´s Factura shall provide at least the following in accordance with Article 29 A of the Fiscal Mexican Code:

• Issuer’s name and address

• Issuer’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification)

• Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice

• Invoice number and complete transaction date (month, day, and year). Also needed is the date and place of issue (Lugar y fecha de expedición). The two dates shall be the same.

• Required legal wording that addresses the illegal reproduction of the document. The printing company information shall annex the date of printing and official authorization number

• Customer ´s Name: “Embajada de Estados Unidos de Norteamérica”

• U.S. Embassy R.F.C. Number: EEU930201289 Quantity and description of acquired services or merchandise

• If applicable, the number and date of customs import documents associated with all sales of imported merchandise

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• Invoice(s) received in Mexican pesos shall also include, in the legend, the date and exchange rate used when the invoice was emitted by the Mexican company. The exchange rate noted on the Mexican company’s invoice will be used to reimburse VAT to contractors.

• Invoice shall say “FACTURA.” All digital invoices (“FACTURAS”) shall be presented to the Embassy/ Contracting Officer Representative (COR).

• The tax-relief invoice shall be written in English and Spanish versions.

• Invoice shall have a valid digital seal.

The requirements above apply to all supplies and services purchased in Mexico that are provided to the USG as part of this contract. All IVA/VAT documentation shall be submitted to the COR for approval and submission to Hacienda at the time of the invoice request for payment. All electronic invoices should be submitted to DOSPayments@state.gov with a copy sent to the CO and COR.

The Contractor must also obtain and submit the “Complemento de Pago” in each factura as the primary proof of payment. According to the Fiscal Mexican Regulation, all vendors shall issue this Complement of Invoice Payment after receiving their pay from their facturas labeled as “Pago enparcialidades”.

E.1 - Inspection and Acceptance of Services and Deliverables

The Contracting Officer’s Representative (or the ACOR in the COR’s absence) shall make inspection and acceptance of the services to be provided hereunder. GTMs cannot accept services, but can advise the COR appropriately. The Government has the right to inspect and approve all services called for in orders issued under the contract.

If the Contractor fails to perform the required services at an acceptable level as determined by the COR, either from a performance or professionalism standpoint, the Government reserves the right to request reperformance pursuant to 52.212-4(a), place no additional o rders and/or terminate the contract. The COR will also inspect required deliverables for compliance with SOW requirements and quality standards (see E.3).

E.2 - The Role of Government Personnel and Responsibility for Contract Administration

*Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He or she alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute.

Additionally, he or she may delegate certain other respons ibilities to authorized representatives.

*Contracting Officer’s Representative (COR): The COR is the primary individual assigned to monitor and evaluate the contractor's performance. The COR is responsible for promptly

Document Number: 19AQMM26Q0109 PROCESSED Page 15 of 60 notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and conditions of the contract; knowing the scope and limitations of their authority; using good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sen sitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occ ur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered. The COR will be responsible for techni cal direction, reviewing and approving contractor work plans, assessing contractor progress against work plans, receipt and acceptan ce of contract deliverables, reviewing and approving invoices. The COR is also responsible for keeping the CO informed of any issues affecting contractor’s performance under the contract. Alternate COR(s) may be delegated to assume the role of the COR in the absence of the delegated COR.

*Government Technical Monitor (GTM):Government Technical Monitor (GTM):

The GTM will assist the COR in discharging responsibilities in monitoring and evaluating the contractor's performance.The responsibilities of the GTM may include: monitoring and inspecting the Contractor's progress and perfo rmance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the COR and CO of nonperformance or unsatisfactory performance; preparing receiving reports; and advising the COR and CO of any factors which may cause delay in work performance.

E.3 - Quality Standards

All services performed under this contract shall be of the highest quality standards consistent with best industry practices to assure timely provision of services, optimum Department of State customer satisfaction, and adequate protection of Government assets.

F.1 - Period of Performance

Contract award will be for a one-year base period and three additional one-year option periods.

Dates are as follows:

Base Year: June 1, 2026 through May 31, 2027 (on or about) Option Year 1: June 1, 2027 through May 31, 2028 (on or about) Option Year 2: June 1, 2028 through May 31, 2029 (on or about) Option Year 3: June 1, 2029 through May 31, 2030 (on or about)

F.2 - Place of Performance

Performance will occur place in state or federal prisons located within Mexico (audits/TAVs), and at conference centers in the U.S or virtually (panel hearings). Place of performance is

Document Number: 19AQMM26Q0109 PROCESSED Page 16 of 60 subject to security requirements established by the U.S. Embassy Mexico City and/or the U.S.

Department of State public guidance.

F.3 - Cancellation

INL Mexico reserves the right to reduce the number of scheduled and funded audits/TAVs, if needed. If one week notice is provided before cancellation of a session, then the cancellation shall be at no penalty to INL.

In the case of postponement or rescheduling of audits/TAVs with less than one week notice, the contractor will be reimbursed only actual documented costs that cannot be deferred until the rescheduled session(s).

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is Josue Calva.

(End of clause)

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

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(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

G.1 - Technical Direction

Guidance and specific direction in carrying out the contract requirements will be provided by the COR, ACOR, or GTM (to be identified when the contract is awarded) on an ongoing basis. Contractor personnel will be expected to carry out contractual instructions received from the COR, ACOR, or GTM in a professional and timely manner. The contractor shall not take direction from anyone who is not the Contracting Officer, or appropriately designated as COR, ACOR, or GTM. Only the Contracting Officer is authorized to modify the terms and conditions of the contract. If an individual provides technical direction that, in the contractor's view, does not conform with contract requirements, the contractor must defer action and refer the matter to the Contracting Officer.

G.2 - Non-Payment for Unauthorized Work

No services shall be provided by the contractor unless they are already authorized and funded via the contract issued by a DOS Contracting Officer prior to services being rendered.

The U.S. government shall not be obligated to pay the contractor any amount in excess of the total contract funded amount.The contractor shall not perform any service(s) outside the period of performance of the contract unless a written modification is issued by a DOS Contracting Officer prior to services rendered.

No payments will be made for unauthorized services or for any unauthorized changes to the work specified in Section B, “Supplies or Services and Prices/Costs” or Section C, “Descriptions/Specifications/Statement of Work” (if applicable). This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed DOS Contracting Officer. Only a duly appointed Contracting Officer is authorized to modify the contract or change the specifications, terms, and/or conditions of this contract.

Failure to adhere to clause will result in non-payment for unauthorized services.

H.1 - Standards of Conduct

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The Contractor shall ensure that personnel assigned to this contract observe the highest standards of personal and professional conduct, and that employees performing functions outside the United States observe the requirements of the local law and applicable US mission regulations, including but not limited to instructions or policies governing outside employment, commercial activities, currency exchange, and travel restrictions. The contractor is also responsible for complying with the requirements of the Mexican government entity/facility where services are being performed.

The Contractor is responsible for recruiting and hiring only those personnel who can maintain the standards of conduct required under this contract. Additionally, the Contractor is responsible for maintaining satisfactory standards of employee conduct and integrity and shall be held fully accountable for the conduct of its employees and its subcontractor’s employees.

If the Contracting Officer determines that continued performance under this contract by any Contractor or subcontractor personnel is contrary to the public interest, the Contractor shall remove the employee from all work under this contract. Additionally, the Contractor shall adhere to the prohibition of specific activities including any unauthorized involvement in trafficking of person, unauthorized frequenting locations known to be involved with prostitution or trafficking persons, any involvement with the soliciting of persons for the purpose of engaging in sexual acts and any participation in sexual activity in exchange for any monetary or nonmonetary form of consideration asdescribed in FAR 52.222-50.

H.2 - Contractor Self-Identification

All contractor personnel under this contract working in other situations where their contractor status is not obvious to third parties (i.e. Government of Mexico personnel) are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of Mexican government personnel or Congress that they are United States Government officials. Contractor personnel must also ensure that all documents or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize letterhead for any correspondence between the contractor and any other entity depicting or intimating that the Contractor is a member/employee of the U.S. Government, either as an individual or as a company/corporation.

Example: Using the Department of State Seal (or any other Government's agency seal) in their letterhead.

H.3 - Removal from Duty

The Government may direct that a contractor employee be removed immediately from performance under the contract should it be determined that the person is unfit for the job. A

Document Number: 19AQMM26Q0109 PROCESSED Page 19 of 60 determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government or the normal and efficient operations of the Government of Mexico training facility;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar effects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Contracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from performance under the contract.

H.4 - Safeguarding of Information

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S.

Government. Furthermore, no article, book, pamphlet, e-mail, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

52.204-21 - Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

(a) Definitions. As used in this clause--

"Covered contractor information system" means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

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"Federal contract information" means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

"Information" means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction

(CNSSI) 4009).

"Information system" means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

"Safeguarding" means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e.,…

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