Prebid_Conference_Agenda.pdf

191BWC24R0001 Page 1 of 5 SBIWTP Rehabilitation and Expansion PDB

191BWC24R0001

SBIWTP Rehabilitation and Expansion Progressive DB Prebid Conference

Meeting Date: January 9, 2024 at 9:00 am (PST) Location: USIBWC San Diego Field Office

The Prebid Conference/Site Visit is intended to give Contractors an opportunity to assess the site to reduce potential for misunderstandings as they prepare their proposals in order to provide a better project for all involved. The Government is not bound by verbal responses made by any USIBWC, Arcadis, or Veolia personnel regarding the solicitation or the SBIWTP. Contractors shall submit written questions to the Contracting Officer (CO) for official clarification and responses. All written questions and answers received prior to the cutoff date shall be added to this Solicitation as an amendment; only these written responses bind the Government during performance of this Contract.

Items of Note for Contractors

1. If Contractors have not provided a Form 358 (Nondisclosure Agreement) to USIBWC, they can attend the prebid conference, but cannot participate in the site visit. This is the only opportunity for a site visit during Phase One of the Solicitation.

2. Instruction to Bidders SOW Section 00.21.13.01 1.5: Bidders shall inquire on items that are unclear or open to interpretation to the Contracting Officer.

3. Project Access

a. The location is constrained and fenced. Access to SBIWTP site is controlled by private onsite security administered by USIBWC and the O&M Contractor, Veolia.

Coordination with these entities will be required for site access.

b. While most of the work will be located at the SBIWTP location, all ancillary, appurtenant, and integrated systems shall be considered. This includes, but is not limited to: Goat Canyon facilities, Smuggler's Gulch facilities, and Hollister Street Pump Station.

c. USIBWC does not require a traffic control plan for our property, but you will need plans through the City of San Diego for these access points. See SOW Section

01.55.00.01 1.8.

4. USIBWC and Veolia employees are present continually for operation of the plant. US Customs and Border Patrol are also present at the site and the plant is regularly monitored by agents. Government operations will not cease during design and construction; the Design-Builder must schedule operations and coordinate all work to ensure access by Government agencies and USIBWC's O&M Contractor personnel at all times.

5. Veolia and its subcontractors may be performing construction rehabilitation work at the plant concurrently. USACE also has a nearby construction contract for a barrier across the Tijuana River. No conflicts are expected with these other Contracts due to different areas of work within and outside the SBIWTP facility. However, coordination with other contractors will be required as necessary.

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6. The work shall be broken out into 2 phases. Each phase and any early construction work packages will have separate Notices to Proceed (NTP):

a. Phase 1: Design and Preconstruction Services

b. Phase 2: Construction Services

7. The design will proceed using 4 or more construction work packages. Each package may proceed through the design phases independently from each other. (SOW Section

00.24.00.01 1.5)

a. Base Project Construction Package - 45 MGD plant

b. Expansion package 1 – Expand to 50 MGD

c. Expansion package 2 – Expand to a 75 MGD peak hourly flow capacity

d. Early work item packages as proposed by the Design-Builder in Solicitation Proposal

8. Each construction work package is considered a construction option that may be awarded as a Contract modification, depending on availability of funding. Each construction work package awarded may proceed through the construction phase independently from each other.

9. The Design-Builder shall prepare a project cost estimate for each construction package at each design stage. Additionally, develop an initial cost of work for each construction package to establish the Construction Contract Ceiling Price immediately after award. See SOW Section 01.20.05.01.

10. A final cost of work for each construction package shall be agreed upon no later than the 90% design. Once a final cost of work is agreed upon, the final construction price shall be determined for award of that construction option as a Contract modification.

11. If a final fair and reasonable cost of work cannot be agreed upon or funding is unavailable, USIBWC will off-ramp from proceeding with the construction option.

12. No construction shall be started until the Government modifies the Contract for agreed construction option work and compliance confirms the required premobilization submittals.

13. All existing structures, utilities, appurtenances, and vegetation not designated for modification, construction, and/or removal adjacent to work shall be protected.

14. The Design-Builder shall submit a subcontractor procurement plan. See SOW Section

1.20.02.01 1.11.

15. SF-1413 forms are required for all subcontractors. This includes service providers but not suppliers.

16. Davis Bacon project

a. Applies to all subcontractors.

b. Certified payrolls required for all workers, including truck drivers (unless owner-operator).

c. Owner-operators have special reporting requirements.

d. Federal minimum wage of $17.20/hour (as of 2024) applies regardless of wage determination. Per EO 14026, this minimum wage is raised each year.

17. Review requirements for Site Safety and Health Officer. See SOW Section 01.35.23.01 1.13.

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18. CPR and first aid training required for all employees onsite, including subcontractors. See SOW Section 01.35.23.01 1.20.

19. Safety shall comply with the new USACE EM 385-1-1 dated 3/15/2024.

20. All subcontractors working onsite during any month shall complete Form 153 (Monthly Exposure and First Aid Report). See SOW Sections 01.29.00.01 and 01.35.23.01.

21. Design-Builder Quality System Manager (QSM) must be a professional engineer and shall have overall responsibility for development of and adherence to the Design-Build QA Plan. See SOW Section 01.40.00.01 1.10.

22. Design Quality Assurance (QA) Manager must be a professional engineer and shall have overall responsibility for the design portion of the Design-Build QA Plan. See SOW Section 01.40.00.01 1.10.

23. Design Quality Control (QC) Manager must be a professional engineer and may also be the Designer of Record. See SOW Section 01.40.00.01 1.10.

24. Construction QA Manager must be an engineer and shall have overall responsibility for the construction portion of the Design-Build QA Plan. See SOW Section 01.40.00.01 1.10.

25. Construction Quality Control System Manager (CQCSM) must be an engineer and shall have no other duties on the project. See SOW Section 01.40.00.01 1.10.

26. Review Construction premobilization submittals: SOW Section 01.24.00.001 3.1.

a. Code of Business Ethics (Section 01.31.75.01)

b. Construction Schedule (Section 01.32.16.01)

c. Scheduler Qualifications (Section 01.32.16.01)

d. Video and Photographs of Existing Conditions (Section 01.32.33.01)

e. Submittal Register (Section 01.33.00.01)

f. Construction Accident Prevention Plan (Section 01.35.23.01)

g. Applicable AHAs to start mobilization and construction (Section 01.35.23.01)

h. Site Safety and Health Officer Qualifications (Section 01.35.23.01)

i. Construction Contingency Evacuation Plan (Section 01.35.23.01)

j. Construction Employee First-Aid and CPR Training Records (Section 01.35.23.01)

k. Design-Builder Quality Assurance Plan (Section 01.40.00.01)

l. Design-Builder QC/QA Personnel Qualifications (Section 01.40.00.01)

m. Construction Staging Area/Haul Routes/Trailer Location/Storage (Section

01.52.13.01 and 01.57.19.01)

n. Construction SWPP Plan (Section 01.57.00.01)

o. Construction SWPP NOI (Section 01.57.00.01)

p. Resource Conservation Construction Plan (Sections 01.61.00.01, 01.61.16.01, and

01.74.19.01)

q. Construction Vibration Control Plan (Section 02.22.13.01)

r. Preconstruction Condition Survey (Section 02.22.13.01)

27. Testing laboratories shall be unaffiliated with the Design-Builder and Construction Contractor and with any part of the design of this project. See SOW Section 01.43.26.01 1.14.

28. All engineering test results shall be signed and sealed by a professional engineer. SOW Section 01.43.26.01 1.9.C.

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29. All surveys shall be performed by or under the direction of a professional surveyor.

(Multiple specification references)

30. Spare parts and manufacturer required tools/software are required per SOW Section

01.61.00.01 3.4 and 3.5.

31. Government will not provide any utilities. See SOW Section 01.51.00.01 1.7.

32. The Design-Builder shall be responsible for providing the location of the project staging areas for compliance confirmation of the COR.

33. USIBWC will need copies of all agreements for staging and office areas. See SOW Section

01.57.00.01 1.4 B.

34. All roads that are being used shall be maintained. See SOW Section 01.55.00.01 3.3.

35. USIBWC is procuring this requirement using the Progressive Design Build (PDB) approach. Phase One includes evaluation of technical qualifications and capability to perform. Phase Two includes evaluation of technical proposal and price. All potential Offerors are encouraged to submit proposals for Phase One. The three most qualified Offerors selected in Phase One shall be invited to submit a Phase Two Proposal. See Solicitation Sections L and M for instructions for Phase One proposals.

36. Design work shall be completed within 548 calendar days. Construction is expected to start within one year of the contract award.

37. The final design and construction Contract schedule and durations will be negotiated with Offerors during the Phase Two technical proposal evaluations.

38. Substantial completion is granted separately for each construction package.

39. Pricing proposals shall include the total amounts per CLIN and a breakdown of the Offeror's Schedule of Values. See Solicitation Section L.08 and SOW Section 01.20.00.01

1.6 for instructions.

40. The CLIN 001 Design shall include a firm fixed price for all design and preconstruction services required for completion of the full design scope.

41. The CLIN 002 Construction Closeout has been preset at $5,000,000.00. CLIN 002 does not include any closeout costs for design and preconstruction.

42. Any questions about Bid Schedule?

CLIN DESCRIPTION UNIT QTY

1 Design LS 1

2 Construction Closeout LS 1

43. There will be an amendment issued after this meeting to include the sign in sheets and agenda.

44. As a reminder, some of the Solicitation attachments are considered Controlled Unclassified Information (CUI) broken. These are not available on Sam.gov. Access to the CUI documents will be granted via a Sharepoint link once a completed Form 358 is completed and submitted to the CO with a request for access. See the Solicitation attachment "Document_Notice-CUI.pdf " and SOW Section 00.31.00.01 1.4.B.

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45. Amendment 0003 was posted on January 8, 2023 including revisions to the Solicitation and SOW, the questions and answers that have been received, and new attachments. One new CUI document has been added to the Sharepoint site.

46. During Phase Two of the Solicitation, Offerors invited to participate will be given another opportunity for a site visit.

47. Review questions received before Prebid Conference.

48. Any questions about proposal instructions?

49. Any questions about Solicitation attachments?

50. We are going to start the site visit at the plant Headworks. We will move as a group through each area and then travel together to the offsite areas.

a. SBIWTP

(1) Headworks

(2) Primary Treatment Facilities

(3) Equalization Tanks

(4) Secondary Treatment Facilities

(5) Effluent Distribution Facilities

(6) Electrical Facilities

(7) Sludge Handling Facilities

b. Goat Canyon Facilities

c. Smuggler's Gulch Facilities

d. Hollister Street Pump Station

51. If anyone decides after the site visit they do not want to bid or propose on this Solicitation, please complete an NDA release form.

Final written questions are due to the CO by January 16, 2024 at 12:00 pm MST. Submit questions in Microsoft Word file.

Phase One Proposal Deadline is February 8, 2024 at 3:00 pm MST (El Paso time).

CO is Philip Johnson philip.johnson@ibwc.gov

**Note that items in red have been added to the prebid agenda that was provided on January 9, 2023d based on discussions held during the conference.