19-Addendum 3 IFB 25-009-PW 19th Revised Bid Form.pdf

IFB 25-009-PW Addendum #3

BID FORM

STATE OF NEW MEXICO

CITY OF RIO RANCHO

FINANCIAL SERVICES DEPARTMENT – PURCHASING DIVISION

INVITES YOUR FIRM TO OFFER A BID ON:

19th AVENUE NE RECONSTRUCTION PROJECT

AS SPECIFIED IN THE ATTACHED BID DOCUMENTS

One (1) Original Signed and Sealed bid must be submitted to the address below AND upload bids to the City’s Bonfire website no later than 2:00 PM MST on July 31, 2025, to be deemed Responsive/Responsible Bidders:

City of Rio Rancho

Office of the City Clerk

1st Floor, Office# 150

3200 Civic Center Circle NE

Rio Rancho, NM 87144

NAME OF BIDDER/CONTRACTOR

ADDRESS

CITY, STATE ZIP CODE

TELEPHONE

FAX

EMAIL

Complete this form as well as the following forms in their entirety as specified in the

Instruction to Bidders to ensure that your bid submission is complete.

BID FORM

This Bid is submitted to the City of Rio Rancho, New Mexico (hereinafter called “OWNER”).

1. The undersigned (hereinafter called “BIDDER”), in compliance with your invitation for bids for the Installation of Advanced Metering Infrastructures Phase 1, having examined the drawings and specifications, with related documents, and having examined the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of labor, materials and supplies, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the contract documents at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is a part.

2. BID SUBMISSION: The Bidder agrees to perform all of the following Base Work and any/or all Additive Alternate work for the amount(s) submitted.

CITY OF RIO RANCHO

IFB 25-009-PW

19th AVENUE NE RECONSTRUCTION PROJECT

EXCEL - BID FORM WILL BE UPLOADED IN BONDFIRE

3. BIDDER acknowledges receipt of the following Addenda:

Addendum No. ______ Date ______ Addendum No. ______ Date ______

4. BIDDER agrees that this Bid Proposal may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receipt of bids.

5. If the Contract is to be awarded. OWNER will give the apparent Successful Bidder a Notice of Recommendation to Award within sixty (60) days after the scheduled closing time for receipt of bids.

6. Upon receipt of Notice of Recommendation to Award, BIDDER shall execute the formal

Contract Documents within ten (10) days and deliver the Performance Bond, Labor and

Material Payment Bond, and Certificates of Insurance as required herein.

7. The attached Bid Bond is to become the property of the OWNER, in the event the Agreement and bonds are not executed within the time specified in this Bid Proposal, as liquidated damages for the delay and additional expenses caused to the OWNER.

8. BIDDER hereby agrees to commence Work under this Contract in accordance with the Notice to Proceed from the OWNER and to substantially complete the Project as provided in the

Contract Documents within One Hundred Eighty (180) consecutive calendar days after the date Contract Time begins as provided in the Contract Documents.

BIDDER further agrees to pay, as liquidated damages, the amount noted in the table below based on the awarded amount for each consecutive calendar day thereafter as provided in the

Supplementary Conditions.

Schedule of Liquidated Damages

Awarded Contract Amount ($) Charge for Each Consecutive Calendar Day

>1,000,000 – 2,000,000

>2,000,000 - 4,000,000

Two Thousand Dollars and No Cents (2,000)

Two Thousand Five Hundred Dollars and No Cents (2,500.00)

>4,000,000 - 7,000,000 Three Thousand Dollars and No Cents (3,000.00)

>7,000,000 - 10,000,000 Four Thousand Dollars and No Cents (4,000.00)

>10,000,000 Five Thousand Dollars and No Cents (5,000.00)

9. BIDDER hereby declares that the only persons or firms interested in the Bid Proposal as principal or principles is or are named herein and that no other persons or firms than herein mentioned have any interest in the Bid or in the Contract to be entered into; that this Bid is made without collusion with any person, company, or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud.

10. BIDDER hereby agrees if awarded the Contract, to comply with the Affirmative Action/Equal

Employment Opportunity and Nondiscrimination requirements of the Supplementary

Conditions and to submit all information and reports required therein.

11. If requested, BIDDER agrees to furnish to the OWNER all information and data necessary for the OWNER to determine the ability of BIDDER to perform the Work.

This Bid is hereby respectfully submitted by:

Name of BIDDER Federal Tax ID Number

By: Printed Name

Authorized Signature Title

Date

Bidder’s Mailing Address Bidder’s NM Contractor’s License

Number(s) and Classifications(s)

Additional Address Information

City, State, Zip Code Contractor’s Department of Labor

Registration Number

Bidder’s Telephone Number

Bidder’s Fax Number New Mexico State Corporation

Commission Number

Bidder’s E-Mail Address

Bidder’s Gross Receipts Tax No.

Bidder’s Data Universal Numbering System (UEI) No.

BID BOND

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

BID

BID DUE DATE: ________________

PROJECT (Brief Description Including Location):

BOND

BOND NUMBER: ________________

Date (Not later than Bid due date): _______________

Penal Sum: __________________________________ _______________

(Words) (Figures)

IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bounded hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER SURETY

_____________________________ (Seal) _____________________________

(Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: _________________________ By: _________________________

Signature and Title Signature and Title

(Attached power of Attorney)

Attest: ______________________ Attest: ______________________

Signature and Title Signature and Title

Note: (1) Above address are to be used for giving required notice.

(2) Any singular reference to Bidder, Surety, OWNER or other party shall be considered plural where applicable.

Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to OWNER upon default of Bidder the penal sum set forth on the face of this Bond.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by OWNER) the executed

Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 OWNER accepts Bidder’s Bid and Bidder delivers within the time required by the

Bidding Documents (or any extension thereof agreed to in writing by OWNER) the executed

Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents, or

3.2 All Bids are rejected by OWNER, or

3.3 OWNER fails to issue a Notice of Award to Bidder within the time specified in the

Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default by Bidder and within thirty (30) calendar days after receipt by Bidder and Surety of written notice of default from OWNER, which notice will be given with reasonable promptness identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by OWNER and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from

Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to thirty (30) calendar days after the notice of default required in paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power or Attorney evidencing the authority of the offer, agent or representative who executed this Bond on behalf of

Surety to execute, seal and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer or proposal as applicable.

By: Title: Date:

CERTIFICATION OF BIDDER REGARDING AFFIRMATIVE ACTION / EQUAL

EMPLOYMENT OPPORTUNITY AND NONDISCRIMINATION

PROJECT: 19th Avenue NE Reconstruction Project

The Bidder hereby acknowledges and agrees to abide by the Special provisions for Affirmative

Action/Equal Employment Opportunity and Nondiscrimination and all other provisions, regulations, of the OWNER for Affirmative Action/Equal Employment Opportunity and

Nondiscrimination.

The Bidder has participated with any agency in a previous contract or subcontract subject to any

Equal Employment Opportunity and Nondiscrimination in Employment requirements?

Yes ( ) No ( )

Compliance reports were required to be filed in connection with such contract or subcontract?

Yes ( ) No ( )

The Bidder has filed all compliance reports due under applicable instructions? If answer to this statement is “No, explain in detail on the reverse side of this certification.

Name of Bidder

Address of Bidder

Telephone Number

By (Signature) (Date)

Printed Name & Title of Bidder’s Authorized Representative.

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of _______________________}

County of _______________________}

Being first duly sworn deposes and says that:

1. He/She is the ____________________________ of, the Bidder that has submitted the attached bid;

2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from Bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Bidder firm or person to fix the price or prices in the attached

Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price of any other Bidder, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Rio Rancho or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Subscribed and sworn to before

Me this_______________ day of_____________________, 20

Signed:

Title:

Notary Public

My commission expires: _________________

RIO RANCHO BIDDER'S LISTING of SUBCONTRACTORS for Compliance with

SUBCONTRACTORS FAIR PRACTICES ACT AND PUBLIC WORKS MINIMUM WAGE ACT

BIDDER must list all Subcontractors whose listing is required pursuant to the New Mexico Subcontractors Fair Practices Act and estimated work exceeds the threshold amount of Five Thousand and no/100 Dollars ($5,000.00) or ½ of 1% of the engineer’s estimate as well as those under this threshold pursuant to the Public Works Minimum Wage Act. Both the General Contractor and all tiers of subcontractors must be actively registered with NM Department of Workforce Solutions prior to submission of bid.

S u b c o n tr a c to r

Company Name: FEIN:

Address: License Number:

Email: City:

Telephone Number: State:

Fax Number: Zip:

Work to be performed:

Contract Amount:

S u b c o n tr a c to r

Email: City:

Telephone Number: State:

Fax Number: Zip:

b c o n tr a c to r

Email: City:

Telephone Number: State:

Fax Number: Zip:

b c o n tr a c to r

Email: City:

Telephone Number: State:

Fax Number: Zip:

b c o n tr a c to r

Email: City:

Telephone Number: State:

Fax Number: Zip:

NOTICE TO BIDDER

List only one subcontractor for each category of work. Additional sheets listing subcontractors may be attached if necessary.

Failure to comply with these requirements will make the bid Non–Responsive and the bid will be rejected.

Printed Name & Title:

Name of Bidder/

Contractor:

Signature: Date:

THIS FORM MUST BE SUBMITTED AT THE TIME BIDS / OFFERS IN ORDER TO CLAIM LOCAL,

AREA, RESIDENT, VETERAN OR RECYCLED CONTENT GOODS PREFERENCE.

LOCAL/AREA/RESIDENT/NATIVE AMERICAN/RESIDENT VETERAN/RECYCLED

CONTENT GOODS PREFERENCE CERTIFICATION FORM

Business Name:

Principle Place of Business:

Address:

State:

Zip Code:

INSTRUCTIONS:

In all invitations for bid and requests for proposals, the Statutory Preferences shall be applied in the all invitations for bid and requests for proposals, the Statutory Preferences shall be applied in the manner set forth in NMSA 1978 §§ 13-1-21, 13-1-22 or 13-4-5, as amended from time to time.

In addition to the Statutory Preferences, a preference for Local Businesses and Area Businesses shall be administered in the same manner as the Statutory Preferences, as follows:

(1) in the event a Local Business submits a qualifying bid or proposal and one or more Qualifying Companies also submits a bid or proposal, the Local Business shall receive a two percent (2%) preference in addition to (and not in lieu of) the Statutory Preference; and

(2) in the event an Area Business submits a qualifying bid or proposal and one or more Qualifying Companies also submits a bid or proposal, the Area Business shall receive a one percent (1%) preference in addition to (and not in lieu of) the Statutory Preference.

No bid or proposal shall receive both the Local Business and Area Business preferences.

In addition to the definitions and criteria set forth in this section, the central purchasing office may impose additional requirements regarding the nature, size and/or location of offerors or bidders in any request for proposals or invitation for bids. As a result, companies responding to such solicitations should review the solicitation documents thoroughly.

A copy of a Resident Business/Veteran Business/Native American Resident Business/Native American Veteran Business or Recycled Content Goods certificate issued by the New Mexico Taxation and Revenue Department is required to be submitted along with your bid / offer in order to qualify for the statutory preference. In addition, the attached Preference Certification Form should accompany any bid/offer and any business wishing to receive a preference must complete and sign the form.

REQUESTS FOR RECYCLED CONTENT GOODS PREFERENCE MUST BE ACCOMPANIED BY

OFFICIAL / VERIFIABLE EVIDENCE THAT THE MATERIAL BEING BID / OFFERED CONTAINS THE

MINIMUM RECYCLED CONTENT REQUIRED BY STATE STATUE.

PLEASE INDICATE THE TYPE OF PREFERENCE CLAIMED:

If your firm is a Qualifying Company please circle the type of preference for which your firm qualifies and indicate your appropriate annual revenue threshold:

RESIDENT BUSINESS/CONTRACTOR

NATIVE AMERICAN RESIDENT BUSINESS/CONTRACTOR

RECYCLED CONTENTS GOODS

RESIDENT VETERAN BUSINESS/CONTRACTOR

Annual revenue up to $6,000,000.00

Annual revenue more than $6,000,000.00 or more

NATIVE AMERICAN RESIDENT VETERAN BUSINESS/CONTRACTOR

Annual revenue up to $6,000,000.00

Annual revenue more than $6,000,000.00 or more

If your firm is applying for either a Local or Area Preference, please circle the type of preference for which your firm qualifies. (Select only one):

LOCAL BUSINESS AREA BUSINESS

CITY OF RIO RANCHO BUSINESS LICENSE REGISTRATION NUMBER:

(Must be provided if claiming Local Business or Area Business Preference)

If submitting a joint bid/proposal please indicated proportion of work to be completed by qualifying company:

CERTIFICATION: I hereby certify that the information which I have provided on this form is true and correct, that I am authorized to sign on behalf of the business set out above and if requested by the City will provide, within 10 days of notice, the necessary documents to substantiate the information provided on this form.

By: Title: Date: