16-Addendum 2 - IFB 25-009-PW Final.pdf

IFB 25-009-PW

Addendum #2

CITY OF RIO RANCHO

DEPARTMENT OF FINANCIAL SERVICES

PURCHASING DIVISION

3200 CIVIC CENTER CIRCLE NE 3rd FLOOR

RIO RANCHO, NEW MEXICO 87144

TELEPHONE: 505-896-8769

ADDENDUM TWO IFB 25-009-PW

19TH AVENUE RECOPNSTRUCTION PROJECT

July 8, 2025

Addendum Two (2) forms part of the contract documents and modifies them in the manner set forth below.

ATTENTION CONTRACTORS

• Questions & Answers

• Remove and Replace Plan Sheets (3-2, 11-8, and 11-9) Uploaded in Bonfire

• Remove Bid Form Addendum #1 with Revised Addendum #2 Bid Form Excel Uploaded in Bonfire

• Incorporate Letter of Transmittal List of Subcontractors – Uploaded in Bonfire

Questions & Answers

Question 1. Material Testing Allowance - Please confirm the city is providing no dollar amount for the Material Testing Allowance bid Item, 1 LS? Does the contractor establish this amount on their bid??

Answer: Confirmed, the unit for material testing is a lump sum. The Contractor will determine the dollar amount for this bid item based on the City’s Minimum Testing

Requirements.

Question 2. Ownership of Asphalt Millings - Does the city have ownership to the millings of the existing asphalt or is this contractor responsibility?

a. If the millings of the existing asphalt or is this contractor responsibility?

Answer: It is the Contractor’s responsibility to dispose of millings.

Question 3. Import of Select Backfill -Can we have an item for import or select back-fill material corresponding to the unsuitable material excavation?

Answer: Import of the suitable material is included to bid item #46, unsuitable material excavation.

Question 4. Vibration Monitoring and Video Recording - Can we have an item for Vibration

Monitoring and Video Recording?

Answer: Bid items have been added on the revised bid form. Bid item #73, vibration monitoring.

Question 5. Tack Coat - Prime Coat - Can we have and item for Tack Coat? The new 5” WMA

Paving Section will have to be placed in 2 lifts.

Answer: Bid items have been added on the revised bid form. Bid item #48, asphalt material for tack coat.

Question 6. Prime Coat - Is Prime Coat required if densities are approved prior to asphalt placement?

a. If so, can we have a bid item for Prime Coat??

Answer: Bid item has been added on the revised bid form. Bid item #49, prime coat material.

Question 7. Existing Waterline(s) - What material type is the existing waterline(s) that is being connected to and abandoned?

a. Since the new waterline is up to 8 feet deep, and only a few feet from the existing waterline, does the existing water line(s) need to have the joints restrained first?

Answer: The existing waterline is unknown. A. Yes, the existing water line(s) should be temporarily restrained while the trench is open for new water line construction. Temporary restraints shall be incidental to Bid Item #15 – 12” C900 WATER LINE.

Question 8. Concrete Encasement - There is a KN #6 on Sheet 11-4 for a concrete encasement of the new waterline 10-feet on both sides of the SD Crossing. The plans show this at the Sanitary Crossing.

Please clarify if the PCC Encasement is for the SD Crossing or SAS Crossing.

Answer: This is for a sanitary crossing; there is no storm drain crossing at this location.

Question 9. Sanitary Wet Connection - Can we have a pay item for the 8” Sanitary Connection to the Existing

8” System – Sta 24+95.00 or is this considered incidental to the new service?

Answer: The connection shall be considered incidental to the new service bid item.

Question 10. Smart Hydrant - Please confirm the quantity for item #21, Smart Hydrant, 2 Each? There are more than 2 on the plan?

Answer: Bid Form has been corrected to have 3 smart hydrants.

Question 11. 6” Gate Valves - Are 6” Gate Valves and Valve Boxes incidental to the fire hydrants? The new I-

Hydrant at ~Sta 29+90 and ~Sta 23+50 does not show a new gate valve and valve box. The new hydrant at Sta

18+20 calls out for a new gate valve and valve box. Please clarify.

Answer: Complete-in-place according to the City of Rio Rancho detail W-15.

Question 12. Pressurized Existing Waterlines - On Sheet 11-6, there appears to be two existing parallel waterlines within 1-1/2 feet of each other, one marked W and the other W4(D). Can you clarify how many pressurized waterlines exist currently in the proposed work zone on 19th Avenue?

Answer: There is only one existing waterline. The one marked W is based on as-built record drawings, while the one marked W4(D) is based on the project SUE. The contractor shall field verify location of existing waterline.

Question 13. Thust Blocks - P Are thrust blocks required at all new fittings or only at the new connection points?

a. Are these paid by Item 26 or incidental?

Answer: Thrust blocks required only at connection points. A. Thrust blocks are paid for by Bid

Item #26, pipe blocking, concrete, complete-in-place.

Question 14. Permit and Fees - Do the bids need to include U.E.C., permits or fees incidental to the bid for the new sanitary and water service?

a. Does the contractor need to complete and application for these services and if so, how does the application transfer to the respective end user of the facility??

Answer: There are no fees or applications required for new sanitary and water services.

Question 15. Haul Permits, Etc. - Are there any fees required by the City of Rio Rancho that will need to be paid by the contractor, i.e., haul permits, etc.

Answer: There are no fees for haul permits. The haul route must be approved prior to construction and cannot include any weight restrictive routes.

Question 16. Waterline Alignment Sta 33+60.33 - On sheet 11-7 at Sta 33+60.33 on the NW Side of the new

12” x 8” MJ Cross, the new 8” WL bends to the north before the new 8” Gate Valve, with no fitting called out.

Please clarify if there is any additional concern or requirement to install the new waterline as shown on the plans

Answer: Although plans show a slight bend, no bend is necessary. The alignment of the waterline should be adjusted slightly in the field, but not to exceed manufacture recommendations.

Question 17. Grading to Design Grades - What Pay Item is used for the grading required on sheet 2-7, 2-8 & 2-

9 for the new design grades?

Answer: Bid Item #3, Unclassified Excavation.

Question 18. Unclassified Excavation - The new paving section appears to be a Collector per PS-01, which is

5” HMA / 6” Base Course. Does the bid quantity of Unclassified Excavation (3,000 cy) account for all of the required project grading, or only the new roadway section?

Answer: Yes, the bid quantity accounts for all project grading.

Question 19. Header Curb at 10th St Run Down - On Sheet 2-7 near the 10th St Run Down, there are two header curbs called out parallel to 10th St. What detail do we use to construct the header curb and what pay item is used for compensation to install the new header curbs?

Answer: Bid item has been added on the revised bid form. Added bid item #70, header curb.

Question 20. 19th St Rundown - On Sheet 3-5 at the 19th St Rundown, there appears to be header curb integral to the new sidewalk. Is this header curb incidental to the sidewalk?

a. Is this location of sidewalk acting as a wheelchair ramp requiring truncated domes or is this location treated as a Drivepad?

b. What is the pay item for the drive approach with header curb for the 19th St Rundown?

Answer: Yes, it is incidental to the sidewalk. A. It is not a curb ramp or drivepad, therefore, no truncated domes is needed. B. Under sidewalk bid item #68, concrete sidewalk 4 in.

Question 21. Concrete Paving - On Sheet 2-8 for the 19th Ave Rundown, there is a note to install 6” Concrete

Pavement Section. What is the pay Item for this and where can we find the detail?

Answer: Bid Item #56, Reinforced Concrete for Minor Structures, on the revised bid form shall be used for the concrete pavement section. The details are Detail B and C on Sheet 2-8 and Detail C on Sheet

2-6.

Question 22. Pay Item for Concrete Rundown - Are the concrete rundowns paid by Item 54, Reinforced

Concrete for Minor Structures?

Answer: Yes. Bid Item #56 on the revised bid form.

Question 23. Milled Asphalt Joint at Concrete Valley Gutter - On Sheet 3-2, Keyed Note #5 at Rebecca Lp, please advise on the required neat-cut and mill for new joint at the existing valley gutter.

a. There is a Keyed Note #11 for a portion of this valley gutter to be removed and replaced.?

Answer: Keyed Note #5 at this location has been removed, see attached revised Sheet 3-2. A. Yes, a damaged/cracked stone of valley gutter shall be replaced at this location.

Question 24. New ADA Ramp at 10th St - Please confirm no keyed note #13, ADA Ramp at the SE Corner of

10th St and 19th Ave where the new sidewalk ends.

a. Is keyed note #9 missing for the sidewalk ending?

Answer: No ramp is located at the SE corner of 10th St and 19th Ave. A. Sidewalk ends sign is keynote 9 on sheet 3-3.

Question 25. Cherry Road Paving Section - On Sheet 3-7, Keyed Note 14 is to pave Cherry Road with a

Residential Paving Section per PS-01. Please confirm the correct paving section is Residential.

Answer: Confirmed

Question 26. Culvert Pipe Material Requirements - What is the City of Rio Rancho’s requirement for the

Storm Drain Culvert Pipe? If NMDOT 570 allows for CMP or HDPE, is that allowed, or is RCP required?

Answer: Storm Drain shall be bid per NMDOT Section 570.

Question 27. SD 3 and SD 5 - Sheet 11-9, what is the diameter of the culverts for SD 3 and SD 5?

Answer: SD 3 is a 24” while SD 5 is an 18”. See attached revised Sheet 11-9. In addition, Sheet 11-8 has been re-issued to include the storm drain build note in profile view.

Question 28. Type A vs Type C Inlets - ? Bid Item 10 calls for SD Inlets, Type DBL C, 4 Each. The plans call for Inlet 1, 2, and 4 as Type A. Can you please clarify?

Answer: All inlets shall be Single Type A inlets. Bid Form and Sheet 11-9 have been revised, see attached.

Question 29. Private Property Removals, Etc Though there are no callouts on the plans, are we expected to remove and replace any existing improvements to private property to complete the work? For example, landscape timbers, fencing, gravel or walls, etc.

a. Do we need special Access-Construction Easements to complete the work?

Answer: All areas disturbed shall be returned to pre-construction conditions. A. No additional permits or easement are required, all work is within the City’s Right-Of-Way.

Question 30. Existing Trees - There are several trees behind the existing curb not called out on the plans. Do you expect the contractor to remove any of these to complete the work?

Answer: No tree/vegetation removal is required back of curb.

Question 31. Exisiting Debris in Drainage Structures? There is significant debris (tumble weeds) in the existing concrete channel. Is the contractor expected to ensure that all drainage facilities are cleaned prior to completion of the project?

a. If so, what pay item is to be used for this work?

Answer: No cleaning of the existing channel is required.

Question 32. ADA Ramp at Park (Strawberry Dr) and Limits of Removals, Etc. - On sheet 2-4 there is a keyed Note #8 to remove and dispose an existing ADA ramp at the NW corner of Strawberry Dr and 19th Ave

NE, at the corner of the existing park. The existing ADA ramp does not exist and only sidewalk is existing at this location. To install the new ADA ramp at this location per Keyed Note 13 on sheet 3-7, additional existing sidewalk will need to be removed to ensure the new ADA Ramp meets the required 12:1 Slope. How is the contractor compensated for additional removals on a lump sum item (item #7) and will the city extend quantities of sidewalk item #66 to extend the ADA Ramp if required? This may apply to the other ADA ramps required to be replaced on the project?

Answer: Build per plan.

Question 33. Work on Cherry Road - Are there work hour restrictions for the flagging operation on Cherry

Road per sheet 6-6 to install the new improvements?

Answer: Work hours restriction shall be per City Municipal Code Chapter 96.

Question 34. Variable Message Boards - Are variable message boards required for this project and if so, what is the duration the city will require these to be on site?

a. Can the city have a bid item for the variable message boards? Bid item #29 1” Service Single 31 EA:

Located 30ea on plans. Could you clarify?

Answer: Two variable message boards are required for the duration of the project per the Notice to

Contractor.

Question 35. Traffic Control Supervisor and Log - Will the city require a TCS on site for this project along with a traffic control log book?

Answer: Yes, a TCS is required on site for this project along with a traffic control log book.

Question 36. Signage Sheet 7-2 - There is a sign showing playground but no keyed note. Is this a new sign or existing?

Answer: This is an existing playground sign to remain.

Question 37. Subcontractor Listing/Questions Deadline - There is a Bid Form (Letter of Transmittal List of

Subcontractors) included in the Supporting Documents. It appears this Form is for RFP submissions and does not reflect what CORR typically uses for Subcontractor Listing on IFB's.

Answer: Letter of Transmittal List of Subcontractors – Uploaded in Bonfire

Question 38. Can you clarify if this Form is applicable to the IFB? 2. Can the City extend the Questions deadline considering the amount of Underground Utilities on the Project. We need time to review the design and ensure conflicts can be minimized prior to the Bid Submission.

Answer: Question deadline extended to July 11, 2025, at 5pm MDT Addendum #1 dated 7/8/2025.

Bidders shall acknowledge receipt of Addendum Two (2). All other provisions of the Contract

Documents shall remain unchanged.