18-00 RFP-CMR1023053-260004 - Red and Charline McCombs Softball Stadium Renovation.pdf

10/23/24 RFP-CMR1023053-260004 Page 1 of 31

REQUEST FOR PROPOSALS FOR

CONSTRUCTION MANAGER-AT-RISK

The University of Texas at Austin

Project Name: Red & Charline McCombs Softball Stadium Renovation

RFP No.: RFP-CMR1023053-260004

RFP and Electronic HUB Subcontracting Plan Submittal Due:

Monday, April 20, 2026, at 2:30 PM

Prepared By:

Celina Mercado The University of Texas at Austin

Procurement Services Construction Procurement 1616 Guadalupe St. UTA Building Suite 3.302

Austin, Texas 78701

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TABLE OF CONTENTS

Section 1 - General Information & Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Agreement

1.4 Clarifications and Interpretations

1.5 Submission of Proposals

1.6 RFP Point-Of-Contact and Respondent

Questions

1.7 Evaluation of Proposal

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Pre-Submittal Conference

1.12 Site Tour

1.13 Eligible Respondents

1.14 Veteran Heroes United in Business

Submittal Requirements

1.15 Sales and Use Tax

1.16 Certification of Franchise Tax Status

1.17 Prevailing Minimum Wage Rate

Determination

1.18 Delinquency in Paying Child Support

1.19 Disclosure of Interested Parties Statute

1.20 Certification Required by Texas

Governor Executive Order GA-48

Section 2 – Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Project Description, Scope and Budget

2.4 Project Planning Schedule

Section 3 - Requirements for Proposal

3.1 Respondent’s Ability to Manage

Construction Safety Risks

3.2 Proposals of Construction Manager-at-

Risk Team

3.3 Respondent’s Past Performance on

Representative CMAR Projects

3.4 Respondent’s Ability to Establish

Budgets and Control Costs

3.5 Respondent’s Ability to Meet Schedules

3.6 Respondent’s Knowledge of Current

Construction Methodologies, Technologies, and Best Practices

3.7 Respondent’s Ability to Identify and

Resolve Problems

3.8 Respondent’s Proposed Warranty and

Service Support Program

Section 4 – Pricing

4.1 Establishment of the Construction Cost

Limitation

4.2 Establishment of the Pre-Construction

Phase Duration and Projected Construction Phase Duration

4.3 Proposer Staffing Plan for Pre-

Construction and Construction Phases

4.4 Proposer’s Not-to Exceed (NTE) Pre-

Construction Phase Fee

4.5 Proposer’s Construction Phase Fee

Percentage

4.6 Award of Contract and Commencement

of Services

4.7 Respectfully Submitted and Certified By

Section 5 – Execution of Offer

Section 6 – General Questionnaire

Section 7 – Format of Statement of Proposals

Section 8 – List of Appendices

RFP No. RFP-CMR1023053-260004 Page 3 of 31

SOLICITATION SCHEDULE

The following is the anticipated solicitation schedule, including a brief description of milestone dates:

Solicitation Milestone Proposed Date RFP Issued Friday, March 27, 2026

Pre-Submittal Conference (virtual) Tuesday, April 7, 2026, at 10:00

AM CT

Deadline for Questions from Respondents Wednesday, April 8, 2026, at

12:00 PM CT

Answers to Respondent Questions (estimated) Monday, April 13, 2026

RFP Submittal Deadline Monday, April 20, 2026, at 2:30

PM CT

Public Opening (virtual) Monday, April 20, 2026, at 3:45

PM CT

Evaluation Committee Scoring (estimated) Monday, April 27, 2026 Short Listed Firms Interview (if needed) Tuesday, May 4, 2026 Notice of Intent to Negotiate (estimated) Friday, May 8, 2026

NOTE: Owner reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the RFP.

RFP No. RFP-CMR1023053-260004 Page 4 of 31

REQUEST FOR PROPOSALS FOR

CONSTRUCTION MANAGER-AT-RISK

The University of Texas at Austin

Red & Charline McCombs Softball Stadium Renovation RFP No.: RFP-CMR1023053-260004

SECTION 1 – GENERAL INFORMATION & REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas at Austin (“Owner”) is soliciting proposals

(“Proposals”) for selection of a Construction Manager at Risk firm for RFP-CMR1023053-260004 Red & Charline McCombs Softball Stadium Renovation (“Project”), in accordance with the terms, conditions, and requirements set forth in this Request for Proposals.

1.1.1 This Request for Proposals (“RFP”) is a one step process for selecting a Construction

Manager at Risk firm for the Project as provided by Texas Education Code §51.782(e). The RFP provides the information necessary to prepare and submit Proposals including fee proposals and general conditions prices. The Owner will rank the Proposals in the order that they provide the “best value” for the Owner based on the published selection criteria and on the ranking evaluations. The Owner may first attempt to negotiate a contract with the selected Respondent. The Owner may discuss with the selected Respondent options for a scope or time modification and any price change associated with the modification. If Owner is unable to reach a contract with the selected Respondent, the Owner may formally end negotiations with that Respondent and proceed to the next “best value” Respondent in the order of the selection ranking until a contract is issued or all proposals are rejected.

1.1.2 The Owner may request interviews with the Respondent to confirm their proposal and answer additional questions.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

1.2.1 The Owner strictly complies with all statutes, court decisions, and opinions of the Texas

Attorney General with respect to disclosure of RFP information.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the

Owner’s Standard Construction Management at Risk Agreement, a copy which is included in this RFP (Appendix One).

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFP that materially affect or change its requirements will be issued by the Owner as an addendum. All such addenda issued by the Owner before the Proposals are due are part of the RFP, and respondents shall acknowledge receipt of and incorporate each addendum in its Proposal.

1.4.1 Respondents shall consider only those clarifications and interpretations that the Owner issues by addenda five (5) days prior to the submittal deadline. Interpretations or

RFP No. RFP-CMR1023053-260004 Page 5 of 31 clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Proposals.

1.5 SUBMISSION OF PROPOSALS:

1.5.1 PROPOSALS AND ELECTRONIC HUB SUBCONTRACTING PLAN SUBMITAL DEADLINE:

Monday, April 20, 2026, at 2:30 PM local time

NOTE: A public opening of responses will be conducted for this RFP via Teams. See details below:

Public Opening Date & Time: Monday, April 20, 2026, at 3:45 PM local time

Interested attendees will need a Teams account and must register in advance for this meeting. Click on the link below to register to attend the virtual response opening.

Submittal Opening Registration Link

After registering, participants will receive a confirmation email containing information about joining the meeting. Contact the RFP Point-of-Contact listed in Section 1.6 by Thursday, April 16, 2026, at 3:30 PM local time if there are any questions or issues.

1.5.2 ELECTRONIC SUBMISSION:

Proposals must be received by Owner on or before the Submittal Deadline and shall be delivered electronically. Respondents shall upload their Proposals through Bonfire via the link below:

https://utexas.bonfirehub.com/portal/?tab=openOpportunities

The electronic files should clearly indicate the firm name of the Respondent. Keep file names short, if possible (i.e., Respondent Name - Document Name). Upload files individually (do not upload folders).

Proposals shall be submitted as nine (9) separate packages: 1) Proposal, 2) Safety Criteria (Criteria 3.1), 3) Execution of Offer, 4) Electronic HUB Subcontracting Plan, 5) General Questionnaire, 6) Financials, 7) Addenda Acknowledgement, 8) Surety Bond and

9) Pricing.

1.5.3 Proposals that are received after the Submittal Deadline will be considered non-responsive and the Respondent will be notified. The submission portal will be open ahead of the Submittal Deadline. Respondents are encouraged to submit as early as possible.

1.5.4 The Owner will not acknowledge or receive Proposals or Electronic HUB Subcontracting

Plans that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

1.5.5 Responsive Proposals will not be returned to Respondents.

https://events.teams.microsoft.com/event/25ab6251-e267-4b77-88ae-a95efa516be2@31d7e2a5-bdd8-414e-9e97-bea998ebdfe1 https://utexas.bonfirehub.com/portal/?tab=openOpportunities

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1.5.6 After the Electronic HUB Subcontracting Plans are received and confirmed by Owner, all responsive Proposals will be publicly opened and the names of the Respondents will be read aloud during a virtual meeting

1.6 RFP POINT-OF-CONTACT AND RESPONDENT QUESTIONS: Owner designates the following person as its representative and Point-of-Contact for this RFP. Respondents shall restrict all contact and questions regarding this RFP to written communications delivered to the Point-of- Contact via Bonfire (i) in accordance with this section on or before Wednesday, April 8, 2026 at 12:00 PM local time (Question Deadline), or (ii) if questions relate to Veteran Heroes United in Businesses, in accordance with Section 1.14

Celina Mercado The University of Texas at Austin Procurement and Payment Services Email: c.mercado@austin.utexas.edu

Respondents shall make no contact concerning this RFP with other university personnel.

Responses to the questions are anticipated by Monday, April 13, 2026, at 5:00 PM local time Owner intends to respond to all timely submitted questions. However, Owner reserves the right to decline to respond to any question.

1.7 EVALUATION OF PROPOSAL: The evaluation of the Proposals shall be based on the evaluation criteria as described in this RFP (Section 3). All responsive Proposals will be reviewed, evaluated, and ranked by Owner. Proposals shall not include any information regarding Respondent’s fees, pricing, or other compensation.

1.8 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Proposals based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Proposals and re-solicit for new Qualifications or Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFP for any project and no such representation is intended or should be construed by the issuance of this RFP.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Proposal in response to this

RFP, respondent accepts the evaluation process and acknowledges and accepts that determination of the “best value” firm will require subjective judgments by the Owner.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFP shall be at the sole risk and responsibility of the respondent.

1.11 PRE-SUBMITTAL CONFERENCE: An optional pre-submittal conference will be held at the time and location described below:

Pre-Submittal Conference: Tuesday, April 7, 2026, at 10:00 AM local time

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Interested attendees will need a Teams account and must register in advance for this meeting.

Click on the link below to register for the pre-submittal conference.

Pre-Submittal Conference Registration Link

After registering, participants will receive a confirmation email containing information about joining the meeting. Contact the RFP Point-of-Contact listed in Section 1.6 by Wednesday, April 1, 2026, by 3:30 PM local time, if there are any questions or issues.

REMINDER: All questions must be submitted in writing as indicated in Section 1.6.

1.12 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply. Owner will contract only with the individual firm or formal organization that submits a Proposal.

1.13 VETERAN HEROES UNITED IN BUSINESSES SUBMITTAL REQUIREMENTS: It is the policy of The

University of Texas at Austin to promote and encourage contracting and subcontracting opportunities for Veteran Heroes United in Business (VetHUBs) in all contracts. The policy applies to all contracts with an expected value of $100,000 or more. If Owner determines that subcontracting opportunities are probable, then a VetHUB Subcontracting Plan (HSP) is a required element of the Qualifications. Failure to submit a required HSP will result in rejection of the Qualifications.

1.14.1 STATEMENT OF PROBABILITY

Owner has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, a HSP is required as a part of the Respondent's Qualifications. Respondent shall develop and administer a HSP as a part of the Respondent's Qualifications in accordance with the Policy on Utilization of VetHUBs (Appendix Two).

A list of service-disabled veterans trade organizations and development centers can be obtained at:

http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

1.14.2 Respondent must complete and submit the HSP in accordance with the Terms and

Conditions of this solicitation. Refer to APPENDIX TWO for instructions on how to access the HSP. Respondents that fail to submit the signed HSP will be considered non-responsive to this RFQ as required by §2161.252, Government Code.

1.14.3 Questions regarding the E-HSP may be directed to:

Contact: Gary Hampton Program Administrator, Vendor Management Office

Email: utvethub-HSP@austin.utexas.edu https://events.teams.microsoft.com/event/4ae91fc6-5dec-4dc9-b210-2d9bddcc30d3@31d7e2a5-bdd8-414e-9e97-bea998ebdfe1 http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252

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1.14.4 At the same time Respondent submits its response no later than the Submittal Deadline (ref. Project Detail Page). University will review Respondent’s HSP prior to opening the response to confirm Respondent submitted HSP. Respondent’s failure to submit the HSP will result in University’s reject of the response as non-responsive due to material failure to comply with advertised specifications.

1.14.5 University may offer Respondent an opportunity to seek informal review of its draft HSP by University’s VetHUB Office before the Submittal Deadline. The informal review can be submitted via email at utvethub-hsp@austin.utexas.edu.

1.15 SALES AND USE TAXES: Texas Tax Code Section 151.311 provides that certain tangible personal property incorporated into realty or consumed at the jobsite in the performance of a contract for an improvement to realty for certain exempt entities, including The University of Texas at Austin, are exempt from state sales tax. Section 150.311 also provides that certain otherwise taxable services performed at the jobsite are exempt from taxes on The University of Texas at Austin projects. It is the responsibility of the Respondent to incorporate allowable tax savings into its Proposals.

1.16 CERTIFICATION OF FRANCHISE TAX STATUS: Corporate or limited liability company Respondents are advised that if successful, it will be required to submit certification that it is not delinquent in the payment of any franchise tax status due under Chapter 171 of the Texas Tax Code, or that it is exempt from the payment of such taxes, or that it is an out-of-state legal entity and not subject to the Texas Franchise Tax, whichever is applicable. Respondent further agrees that each subcontractor and supplier under contract will also provide an appropriate certification of franchise tax status.

1.17 PREVAILING MINIMUM WAGE RATE DETERMINATION: Respondents are advised that the Texas

Prevailing Wage Law applies to this Project and will be administered in accordance with The University of Texas General Conditions for Building Construction Contracts and the policies and procedures set forth in The University of Texas System document, titled "Prevailing Wage Rate Determination".

1.18 DELINQUENCY IN PAYING CHILD SUPPORT: Pursuant to Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the award of or payment for the Project and acknowledges that any Agreement may be terminated and payment may be withheld if this certification is inaccurate.

1.19 DISCLOSURE OF INTERESTED PARTIES STATUTE: In its Proposals, Respondents must agree to comply with Section 2252.908, Texas Government Code (Disclosure of Interested Parties Statute) and 1 Texas Administration Code Sections 46.1 through 46.3 (Disclosure of Interested Parties Regulations) as implemented by the Texas Ethics Commission (TEC), including, among other things, providing the TEC and Owner with the information required by the Disclosure of Interested Parties Statute and the Disclosure of Interested Parties Regulations on the form promulgated by the TEC and set forth in Appendix Three. The form will be required to be submitted to Owner prior to the countersigning of the Agreement and not submitted with this

RFP.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm#2252.908 https://www.ethics.state.tx.us/rules/adopted_Nov_2015.html#Ch46.1

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1.19 CERTIFICATION REQUIRED BY TEXAS GOVERNOR EXECUTIVE ORDER GA-48: Pursuant to Executive Order GA-48 of the Governor of Texas effective November 19, 2024, Contractor certifies that it and, if applicable, any of its holding companies or subsidiaries, is not:

a. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

b. Listed in Section 1260H of the 2021 NDAA; or

c. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

d. Controlled by any governing or regulatory body located in a country on the U.S.

Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgov.texas.gov%2Fuploads%2Ffiles%2Fpress%2FEO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf&data=05%7C02%7Cccarson%40utsystem.edu%7C33aa21b9aa584d147fee08dd6e081080%7C61399d5f249c44d0b271adc287f323ff%7C0%7C0%7C638787703102029143%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ikJm9WPw7ycdySdA7vwLM5soL%2BE5evz4spqIKUx26k8%3D&reserved=0

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SECTION 2 – EXECUTIVE SUMMARY

2.1 HISTORICAL BACKGROUND:

Red & Charline McCombs Softball Stadium—often called McCombs Field—opened in 1998 as the modern home of Texas Longhorns Softball, replacing the University’s previous field and marking a major investment in the program’s growth. It has since undergone multiple upgrades, including a major player development training‑facility expansion in 2020.

2.2 MISSION STATEMENT:

The mission of The University of Texas at Austin emphasizes excellence in the areas of undergraduate and graduate education, research and public service, as well as the “advancement of society through research, creative activity, scholarly inquiry and the development of new knowledge.” This is summed up in the university’s motto, “What starts here changes the world.”

2.3 PROJECT DESCRIPTION, SCOPE AND BUDGET:

The scope of work may include, but is not limited to, the renovation of the University of Texas Red & Charline McCombs Softball Stadium as follows: exterior stadium aesthetic enhancements;

ingress/egress improvements; press box improvements; first-base line elevated plaza; right-field seating, restrooms, and concessions expansion; and field maintenance improvements.

The current project CCL is $9,400,000.00.

2.4 PROJECT PLANNING SCHEDULE: The following anticipated dates are for planning purposes only. The contractual dates required by Owner of the “best value” Respondent will be identified in the Agreement.

• Feasibility Study completed (by others) September of 2025

• Pre-Design Narrative completed (by others) November of 2025

• Design Development Documents completion (estimated) May-June of 2026

• Owner approves Construction Documents September of 2026

• Owner Request GMP July of 2026

• UT President DD Approval August of 2026

• Owner Executes GMP August of 2026

• Owner issues Notice to Proceed for Construction August of 2026

• On-Site Construction Duration June-December of 2027

• Owner accepts Substantial Completion of Construction December of 2027

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SECTION 3 – REQUIREMENTS FOR PROPOSAL

Respondents shall carefully read the information contained in the following criteria and submit a complete response to all questions in Section 3 formatted as directed in Section 7. Incomplete responses will be considered non-responsive.

3.1 CRITERIA ONE: RESPONDENT’S ABILITY TO MANAGE CONSTRUCTION SAFETY RISKS (3%)

Owner’s vision is to eliminate workplace injuries on all of its construction projects. Safety is a core value within the organization.

NOTE: This section shall be addressed by the corporate safety director and within their response the firm shall provide the signature of the corporate safety director attesting to that fact. The response to Criterion One will be reviewed by the Owner’s safety professional.

3.1.1 Briefly describe Respondent’s approach to anticipating, recognizing, and controlling safety risks and note the safety resources provided for each project’s Safety Program.

3.1.2 Describe the process used by Respondent to evaluate Project Safety Performance, including performance evaluations for Superintendents and Project Managers. Detail the criteria used in evaluations and requirements for continuing safety education.

3.1.3 Describe the Safety Performance and Insurance/Claims History information and weighting that Respondent evaluates in the submission and award process when selecting “best value” subcontracts.

3.1.4 List and describe all events or incidents that have reached any of the following levels of severity for all projects Respondent has managed (or co-managed) in the past five (5) years:

• Any occupational illness or injury that resulted in death or total and permanent disability

• Any occupational illnesses or injuries that resulted in hospital admittances

• Explosion, fire or water damage that claimed 1% of the project’s construction value

• Failure, collapse, or overturning of a scaffold, excavation, crane or motorized mobile equipment when workers were present at the project site

3.1.5 Does Respondent or any other company within the same holding group of companies self-perform any work beyond General Conditions?

3.1.6 Identify Respondent’s Experience Modification Rate (EMR) for the five (5) most recent annual insurance-year ratings and the North American Industry Classification System (NAICS) code used to determine the organization’s EMR.

3.1.7 Identify Respondent’s annual OSHA Recordable Incident Rate (RIR) for all work performed during the past five (5) years.

3.1.8 Identify Respondent’s annual OSHA Days Away from Work Incident Rates (DAFW) for all work performed during the past five (5) years.

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3.1.9 List any OSHA citations issued to Respondent during the past five (5) years and final outcome of each.

3.2 CRITERIA TWO: PROPOSALS OF CONSTRUCTION MANAGER-AT-RISK TEAM (10%)

3.2.1 Provide a statement of interest for the Project including a narrative describing Respondent’s work plan for this particular Project. your Construction Management and Execution Plan for providing Construction Phase Services required for this Project.

3.2.2 Describe Respondent’s management philosophy for the Construction Manager-at- Risk construction delivery method.

3.2.3 Provide resumes for the key Construction Manager-at-Risk team, including consultants (if any), that will be directly involved in the Project, including their experience with similar relevant projects, the number of years with the Respondent’s firm, and their city of residence. The key personnel for this RFP are:

• Project Executive

• Project Manager

• Project Pre-construction Manager

• Project Superintendent

• Project Engineer

• Quality Control Manager

• Project Safety Coordinator (PSC)

• BIM Manager/Virtual Design and Construction

• Project Scheduler

• Project Estimator

3.2.4 Describe in an organizational chart graphic and written form the proposed Project team member assignments and lines of authority and communication for each team member to be directly involved in the Project. Indicate the estimated percent of time these team members will be involved with the Project for pre-construction and construction services.

3.2.5 Identify the proposed team members (including consultants) who worked on the Projects listed in response to Section 3.3.1 of this RFP in a matrix listing their responsibility on those projects.

3.3 CRITERIA THREE: RESPONDENT’S PAST PERFORMANCE ON REPRESENTATIVE CMAR PROJECTS (15%)

3.3.1 Identify and describe the proposed Team’s experience for providing Construction Manager-at-Risk services on other projects that are MOST RELATED TO THIS PROJECT within the past five (5) years. Include experience with higher education or similar public institutions and projects of similar size, scope, and complexity. List the projects in order of priority, with the most relevant project listed first. Provide no more than five (5) projects with the following information for each project listed:

• Project name, location, contract delivery method, and description

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• Color image(s) (photographic or machine reproductions)

• Initial and Final construction cost

• Final project size in gross square feet

• Type of construction (i.e., new, renovation or expansion)

• Planned and actual Notice to Proceed, planned and actual Substantial

Completion, and planned and actual Final Completion dates for Construction Services

• Name of Respondent’s Project Manager (individual responsible to the owner for the overall success of the project)

• Name of Respondent’s Project Superintendent (individual responsible for coordinating the day-to-day work)

• Indicate the project owner’s HUB or MBE/WBE goal (percentage) for construction services and the actual (percentage) HUB or MBE/WBE utilization attained.

Include a copy of the final HUB Progress Assessment Report (PAR) following the General Questionnaire (Section 6) response.

References (for each project listed above, identify the following):

• Owner’s name and representative who served as the day-to-day liaison during construction, including telephone number

• Architect/Engineer’s name and representative who served as the day-to-day liaison during construction, including telephone number

• Length of business relationship with the owner

3.3.2 Identify a maximum of three (3) completed projects, of any type, for which your firm has received an award for construction excellence from a recognized organization and provide descriptive information for each.

3.4 CRITERIA FOUR: RESPONDENT’S ABILITY TO ESTABLISH BUDGETS AND CONTROL COSTS (10%)

3.4.1 Describe Respondent’s fiduciary responsibility as a Construction Manager-at-Risk using Guaranteed Maximum Price (GMP) contracts for publicly funded projects, including negotiating best pricing with subcontractors.

3.4.2 Describe Respondent’s in-house cost estimating methods and the extent to which outside market input is relied upon to develop cost estimates. Describe how the estimates were developed, how often they were updated, and the degree of accuracy achieved for any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.4.3 Describe the cost-control methods used by Respondent during construction. How does

Respondent procure subcontracts, confirm scope, and amount prior to recommending subcontractor, and ensure proper payment after they perform the work? Provide examples of how these techniques were used and the degree of accuracy achieved for any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.4.4 Provide a sample of a cost estimate used to establish a contract amount for one (1) project listed in response to Section 3.3.1 of this RFP.

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3.4.5 Describe Respondent team’s experience working with a Project Architect and their consultants using Life Cycle Cost Analysis to optimize major building system selections in order to maximize project value from a Total-Cost-of-Ownership perspective.

3.4.6 Owner will require a signed GMP based upon the 95% Construction Documents. Describe

Respondent’s process for ensuring that the 95% Construction Documents provide the necessary information to arrive at a complete GMP, including all Owner requirements with reasonable contingencies. What is Respondent’s process for subsequently ensuring that the 100% Construction Documents align with the project scope in the previously accepted GMP proposal documents?

3.5 CRITERIA FIVE: RESPONDENT’S ABILITY TO MEET SCHEDULES (15%)

3.5.1 Describe Respondent’s approach to developing, maintaining, and updating work schedules during design and construction to coordinate with the Owner’s project schedule, including assuring timely completion of the project, procurement of long-lead items, and methods for schedule recovery, if necessary. Provide specific examples of how these techniques were used for any three (3) projects listed in response to Section 3.3.1 of this RFP, including specific scheduling challenges/requirements and actual solutions.

3.5.2 Describe Respondent’s experience with CPM scheduling. Provide a sample of the monthly schedule reports for any three (3) projects listed in response to Section 3.3.1 of this RFP, including identified milestones and schedule recovery plans. Describe Respondent’s experience, if any, with LEAN construction methods, including “last-planner”, “pull-planning”, etc. while maintaining compliance with Owner’s requirements for CPM scheduling.

3.5.3 Describe Respondent’s past experience in compressing the overall project schedule and how would Respondent incorporate past lessons learned to improve upon the Owner’s current project schedule.

3.6 CRITERIA SIX: RESPONDENT’S KNOWLEDGE OF CURRENT CONSTRUCTION METHODOLOGIES,

TECHNOLOGIES, AND BEST PRACTICES (10%)

3.6.1 Describe Respondent’s quality control program. What methods are used to ensure quality control during the Construction Phase of a project? Provide specific examples of how these techniques or procedures were used for any three (3) projects listed in response to Section

3.3.1 of this RFP. In addition, supply resume for Respondent’s proposed Quality Control Manager.

3.6.2 Describe Respondent’s procedures for implementing industry’s “best practices” as defined by the Construction Industry Institute and similar organizations for:

• Establishing and tracking project objectives

• Using project scope definition resources (i.e., Project Definitions Rating Index) to obtain complete and accurate design and construction documents from the Architect/Engineer

• Submittal review and process prior to submitting to Owner

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• Partnering

• Cost tracking

• Change (order) management

• Total quality management for each phase, including close-out and commissioning

3.6.3 Describe Respondent’s practice of BIM implementation and illustrate Respondent’s use of BIM on any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.6.4 Describe Respondent’s methodology for advertising, evaluating, and selecting trade contractors for “major” institutions of higher education as a Construction Manager-at- Risk.

3.6.5 Describe Respondent’s relationship with the local subcontracting community relevant to the Project, especially when qualified labor is in demand with limited local, regional, and statewide availability. Provide examples from any three (3) projects listed in response to Section 3.3.1 of this RFP, including the following information:

• Average number of subcontractor responses to each bid package issued

• Average delta of recommended subcontract amount to Respondent’s

GMP/budget for that scope

• Average number of HUB subcontractors responding to Respondent’s bid requests

3.6.6 Describe Respondent’s methodology for constructability during the Pre-Construction Phase.

Provide a sample of a successful constructability program used to maintain project budgets without sacrificing quality. Place this sample after the PAR following the General Questionnaire; it shall not count toward the page limit listed in Section 5.

3.6.7 Provide any other details regarding special services, products, advantages or other benefits offered by Respondent to Owner.

3.6.8 Describe Respondent’s past experience dealing with congested campuses/site conditions/security for one (1) project listed in response to Section 3.3.1 of this RFP. Include past experience working with dynamic limits of construction and the challenges it poses to the project schedule and staging of work.

3.7 CRITERIA SEVEN: RESPONDENT’S ABILITY TO IDENTIFY AND RESOLVE PROBLEMS (14%)

3.7.1 Describe Respondent’s understanding of the challenges and opportunities associated with providing pre-construction and construction services for the Owner on the Project and Respondent’s strategy for addressing these challenges. Please address any challenges you foresee executing this scope in an occupied building.

3.7.2 Provide an analysis of the project planning schedule as outlined in Section 2.4 of this RFP.

Describe Respondent’s plan for communicating constructability, phasing, value engineering and other budget options in a form that will quickly facilitate the Owner’s decision-making.

3.7.3 Describe any conflicts with the owner, consultants, architect/engineer, or subcontractors on one (1) of the projects listed in response to Section 3.3.1 of this RFP and the methods used by Respondent to resolve these conflicts.

RFP No. RFP-CMR1023053-260004 Page 16 of 31

3.7.4 Provide examples of pre-construction and construction services previously performed that creatively incorporated mechanical, electrical, and plumbing solutions on budget, schedule, or other conflicts in similar structures where the project was an addition to an existing operating facility.

3.8 CRITERIA EIGHT: RESPONDENT’S PROPOSED WARRANTY AND SERVICE SUPPORT PROGRAM (3%)

3.8.1 Describe Respondent’s warranty support philosophy and warranty service implementation plan for this Project.

3.8.2 Describe proposed method for measuring the quality of services provided to the Owner on this Project.

3.8.3 Provide a minimum of two (2) reference letters from owners OTHER THAN THE UNIVERSITY

OF TEXAS AT AUSTIN OR ANY UNIVERSITY OF TEXAS SYSTEM INSTITUTION describing Respondent’s response to and performance on warranty services after substantial completion.

RFP No. RFP-CMR1023053-260004 Page 17 of 31

SECTION 4 – PRICING (20%)

Proposal of:

(Proposer’s Company Name)

To: The University of Texas at Austin

Procurement Services 1616 Guadalupe Street, UTA Suite 3.302 Austin, Texas 78701

Project Name: Red & Charline McCombs Softball Stadium Renovation RFP No: RFP-CMR1023053-260004

NOTE: Proposer is cautioned to review and complete this section carefully as it differs from previous UT - Austin Construction Manager-at-Risk RFP pricing proposals.

Having carefully examined all of the requirements of the RFP, the proposed form of Agreement, and any attachments to them including the Owner’s Special Conditions and Division 01 Specification Sections, the undersigned proposes to furnish Construction Manager-At-Risk services as required for the Project on the following terms:

4.1 ESTABLISHMENT OF THE CONSTRUCTION COST LIMITATION: Owner has established a

Construction Cost Limitation (CCL) for the Project in the amount of nine million four hundred thousand ($9,400,000) dollars. This amount, as defined in the Agreement, shall include the General Conditions Costs, the Cost of the Work, the Construction Manager-at-Risk’s Construction Phase Fee, the Construction Manager-at-Risk’s Construction Contingency, the Owner’s Construction Contingency, and the Owner’s Special Cash Allowance(s), if any. The CCL does not include the Pre-Construction Phase Fee.

4.2 ESTABLISHMENT OF THE PRE-CONSTRUCTION PHASE DURATION AND PROJECTED CONSTRUCTION

PHASE DURATION:

4.2.1 For purposes of this RFP, Owner has determined that the Pre-Construction Phase Duration will be three (3) months. This phase will commence with issuance of a Notice to Proceed with Pre-Construction Phase Services and will continue through approval of the Guaranteed Maximum Price, buyout of all trade packages and completion of all construction documents. The Pre-Construction Phase is expected to overlap with the Construction Phase from the Notice to Proceed with Construction Phase Services until the completion of 100% Issued for Construction Documents (IFC).

4.2.2 For purposes of this RFP, Owner has established the Construction Phase Duration to be seven (7) months. The Construction Phase will commence upon issuance of a Notice to Proceed with Construction, following approval of the Guaranteed Maximum Price, until completion of all Work, including close-out documentation, resulting in issuance of the Final Payment.

RFP No. RFP-CMR1023053-260004 Page 18 of 31

NOTE: This projected construction duration is to be used by Proposer in determining their staffing of the Project during construction, as indicated below, and for determination of their Construction Phase Fee. The actual/contractual construction duration will be determined during development of the Project design and confirmed in the approval of the Guaranteed Maximum Price. The projected duration is provided so that all Proposers are addressing the same duration in their proposals.

4.3 PROPOSER’S STAFFING PLAN FOR PRE-CONSTRUCTION AND CONSTRUCTION PHASES

4.3.1 Proposer shall fill out the following form for each of the positions noted without alteration.

4.3.2 The proposed staffing for the Pre-Construction Phase shall be used in determining initial award of the Agreement for Pre-Construction Phase Services to the successful Proposer.

4.3.3 The actual number of positions required for the Construction Phase, the number of staff participants in any of the required positions, the appropriate utilization of such staff resources and the degree to which any positions may be utilized from an off-site location, but still be included under General Conditions, will all be determined in collaboration with the Owner during development of the project design and formalized in the approved Guaranteed Maximum Price proposal.

4.3.4 The following examples should apply in filling out this form for “utilization”:

100% would indicate full-time involvement throughout the noted duration 50% would indicate half-time throughout the noted duration OR full-time for half of the duration 25% would indicate one-quarter of the staff’s time throughout the duration OR one-half of the staff’s time for one-half of the duration OR full-time for one-quarter of the duration.

Other percentages may be used as appropriate based on that general approach Proposer’s reasoning for staff utilization across durations may be subject to clarification.

4.3.5 STAFFING PLAN CHART

Note: The following chart is to be filled out completely and without alteration to positions requested. Owner recognizes that Proposer may have multiple project managers, superintendents, or other duplicative positions on a project. For purposes of the RFP, provide the name and position title for each position listed. Do not identify ANY staff for positions that Proposer did not provide resumes for in this RFP response.

The staffing plan chart will be used for informational purposes but is not directly tied to the fee proposals requested in this Section. For the RFP, use the position descriptions listed here.

RFP No. RFP-CMR1023053-260004 Page 19 of 31

Project Executive will be in charge specifically of the Project at the company level, with authority to allocate and/or replace resources and commit the Construction Manager-at-Risk firm to its obligations.

Pre-construction Manager will be responsible for the day-to-day coordination of pre-construction phase services and the Owner’s point of contact during pre-construction.

Project Manager will be responsible for the day-to-day coordination of construction phase services and the Owner’s point of contact during construction.

Project Superintendent will be responsible for the day-to-day on-site construction coordination, directing of subcontractor/trade contractor activities.

Project Engineer will be responsible for providing technical coordination, supporting project documentation and change requests, and ensuring deliverables meet standards and operate as intended.

Quality Control Manager will be responsible for overall coordination of the Construction Manager-at-Risk’s Quality Control program.

Project Safety Coordinator (PSC) will be responsible for the day-to-day site activities related to safety, will be responsible for the Construction Manager-at-Risk’s Safety Program for the project and will be responsible for safety-related requirements of the contract documents.

BIM Manager / Virtual Design & Construction will be responsible for coordinating the BIM efforts for the Construction Manager-at-Risk during both design and construction phases, will be responsible for coordinating with the Design Team with respect to BIM and for leading/directing BIM efforts of subcontractors and trade contractors including Design Assist Subcontractors, if any.

Project Estimator will be ultimately responsible for coordination of cost estimating and reconciliation efforts.

Project Scheduler will be ultimately responsible for the overall compliance and effectiveness of the CPM Schedule during both design and construction phases.

RFP No. RFP-CMR1023053-260004 Page 20 of 31

Use 9 pt. Times New Roman Font to fit in cells. Round to nearest dollar except for hourly rate. All rates to be fully burdened.

4.4 PROPOSER’S NOT-TO-EXCEED (NTE) PRE-CONSTRUCTION PHASE FEE:

Proposer shall identify a Pre-Construction Phase Fee, pursuant to Articles 5, 6 & 7 of the Agreement, to include staffing costs identified in the staffing plan chart above and other costs as applicable to completing the responsibilities of the Pre-Construction Phase. Proposer shall provide a breakdown of their Pre-Construction Phase Fee by services identified in the Agreement in the chart below.

4.4.1 The established duration for Pre-Construction Phase Services includes development of the Guaranteed Maximum Price proposal and, if the GMP is accepted, the buyout of trades for Cost of Work.

4.4.2 For purposes of the RFP, do not include any costs associated with use of Design Assist Subcontractors. If Design Assist subcontracting is utilized, fees for pre-construction services of those Design Assist Subcontractors will be added via Amendment to the Construction Manager at Risk’s Pre-Construction Phase Fee.

Proposed Staffing Plan for Pre-Construction and Construction Phases. *Denotes Staff Proposed in RFP – Use Same People Proposed in RFP

Pre-Construction Utilization & Total

(3 Mos.)

Construction Phase Utilization & Total

(18 Mos.)

Position Name and Title

Burdened Hourly Rate

Burdened Monthly

Rate

Util Total Phase $ (x Mos.)

Util Total Phase $ (X Mos.)

$000.00 $00,000 000 $000,000 000 $000,000 Project Executive*

Pre-Construction Manager*

Project Manager*

Superintendent*

Project Engineer*

Quality Control Mgr.* Project Safety Coordinator (PSC)*

BIM Mgr. / Virtual Design & Construct*

Project Estimator*

Project Scheduler*

Totals $000,000 $00,000,000

RFP No. RFP-CMR1023053-260004 Page 21 of 31

PROPOSER’S NTE PRE-CONSTRUCTION PHASE FEE: $ ________________

4.4.3 BREAKDOWN OF PRE-CONSTRUCTION PHASE SERVICES FEE

Service from Agreement Pre-Construction Phase Fee Cost

Not Used

5.1 General Coordination

5.2 Constructability Program & Reports

5.3 Scheduling

5.4 Budget & Cost Consultation

5.5 Coordination of Design & Construction

Contract Documents

5.6 Construction Planning and Bid Package

Strategy

5.7 Obtaining Bids/Proposals for the Work

5.8 Safety Planning

7.1 GMP Proposal Preparation

Miscellaneous Expenses (supplies and meeting expenses, etc.)

Profit Total Not-to-Exceed Pre-Construction Fee (Equal to Proposed Fee on line above)

Payment for Pre-construction services will be in accordance with Article 12.2.1 of the Agreement and other than total costs will not specifically be tied to this chart.

4.5 PROPOSER’S CONSTRUCTION PHASE FEE PERCENTAGE

Using the anticipated CCL and the established durations identified above, the Proposer shall identify a Construction Phase Fee percentage, pursuant to Article 14 of the Agreement. In execution of the Guaranteed Maximum Price proposal, if approved, the Proposer’s Construction Phase Fee Percentage shall be computed on the total costs of General Conditions, Cost of Work, CMAR Contingency, Owner Contingency and Owner Special Cash Allowance(s), if any; it will not be computed on the total Construction Cost Limitation.

PROPOSER’S CONSTRUCTION PHASE FEE PERCENTAGE: %

4.6 AWARD OF CONTRACT AND COMMENCEMENT OF SERVICES: The undersigned agrees to execute the Contract after notification that the Proposer has been identified by the Owner as the Proposer with the “best value” Proposal, and to commence services on or before the commencement date stated by the Owner in a Notice to Proceed. The Owner reserves the right to accept or reject and all Proposals and to waive proposal irregularities. Proposals shall be valid and not withdrawn for a period of ninety (90) days from the date of opening thereof.

RFP No. RFP-CMR1023053-260004 Page 22 of 31

4.7 Respectfully Submitted and Certified By:

(Proposer’s Printed Name) (Title)

(Authorized Signature) (Date)

(State of Texas Tax Account No.)

(Email address)

RFP No. RFP-CMR1023053-260004 Page 23 of 31

SECTION 5 – EXECUTION OF OFFER

NOTE TO RESPONDENTS: SUBMIT ENTIRE SECTION WITH RESPONSE.

THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED, AND RETURNED WITH THE RESPONDENT'S

PROPOSALS. FAILURE TO COMPLETE, SIGN AND RETURN THIS EXECUTION OF OFFER WITH THE

PROPOSALS MAY RESULT IN REJECTION OF THE PROPOSALS.

SIGNING A FALSE STATEMENT MAY VOID THE SUBMITTED PROPOSALS OR ANY AGREEMENTS OR OTHER

CONTRACTUAL ARRANGEMENTS, WHICH MAY RESULT FROM THE SUBMISSION OF RESPONDENT’S

PROPOSALS, AND THE RESPONDENT MAY BE REMOVED FROM ALL RESPONDENT LISTS. A FALSE

CERTIFICATION SHALL BE DEEMED A MATERIAL BREACH OF CONTRACT AND, AT OWNER'S OPTION, MAY

RESULT IN TERMINATION OF ANY RESULTING CONTRACT OR PURCHASE ORDER.

5.1 By signature hereon, Respondent acknowledges and agrees that (1) this RFP is a solicitation for

Proposals and is not a contract or an offer to contract; (2) the submission of Proposals by Respondent in response to this RFP will not create a contract between the Owner and Respondent; (3) the Owner has made no representation or warranty, written or oral, that one or more contracts with the Owner will be awarded under this RFP; and (4) Respondent shall bear, as its sole risk and responsibility, any cost which arises from Respondent's preparation of a response to this RFP.

5.1.1 By signature hereon, Respondent offers and agrees to furnish to the Owner the products and/or services more particularly described in its Proposals, and to comply with all terms, conditions and requirements set forth in the RFP documents and contained herein.

5.1.2 By signature hereon, Respondent affirms that it has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted Proposals.

5.1.3 By signature hereon, a corporate Respondent certifies that it is not currently delinquent in the payment of any Franchise Taxes due under Chapter 171, Texas Tax Code, or that the corporate Respondent is exempt from the payment of such taxes, or that the corporate Respondent is an out-of-state corporation that is not subject to the Texas Franchise Tax, whichever is applicable.

5.1.4 By signature hereon, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership or Owner represented by the Respondent, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of this state, codified in Section 15.01, et. seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the Proposals made to any competitor or any other person engaged in such line of business.

5.1.5 By signature hereon, the Respondent acknowledges and agrees the terms and conditions contained in the attached Agreement (Appendix One), in the sole discretion of Owner, will constitute and govern any Agreement that results from this RFP. If the Respondent takes exception to any terms or conditions set forth in the Agreement, it

RFP No. RFP-CMR1023053-260004 Page 24 of 31 may result in disqualification of the Respondent’s Proposals as non-responsive to this RFP. If Respondent’s exceptions do not result in disqualification of Respondent’s Proposals, then Owner may consider Respondent’s exceptions when Owner evaluates the Respondent’s Proposals.

5.1.6 By signature hereon, Respondent represents and warrants that:

5.1.6.1 Respondent is a reputable company regularly engaged in providing products and/or services necessary to meet the terms, conditions and requirements of the

RFP;

5.1.6.2 Respondent has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the terms, conditions and requirements of the

RFP;

5.1.6.3 Respondent is…