10-05 01 32 00 Project Planning and Scheduling.pdf

01 32 00 1 10/29/2021 Construction Progress Documentation REV 0

Design and Construction Standards Technical Specification

SECTION 01 32 00

Construction Progress Documentation

All renovation and new construction activities on The University of Texas at Austin campuses are required to meet the UT Austin Design and Construction Standards (DCS). This includes the very first planning and design stages through actual construction and facilities maintenance and management. They reflect the planning, design, construction, maintenance, and other facilities asset expertise of University personnel.

These documents are to be used as a guideline on all UT Austin projects, and are not to be used for bidding, permitting, construction or any other purpose. Any deviations must be approved by the respective Division Champion, and will be submitted in writing by the Project Manager. The Design and Construction Standards are controlled by Campus Operations, The University of Texas at Austin. This document is the property of UT Austin, and use of this document, in part or in whole, for any purpose other than for a UT Austin project may not be done without written permission of the University.

For any comments or questions related to UT Austin Design and Construction Standards, please contact Campus Operations at: campus_standards@austin.utexas.edu or by phone at (512) 471-0665.

The issuance and revision history of this Section is tabulated below. Please destroy any previous copy in your possession.

Rev Date Pages Remarks Documents

Referenced 8/24/2021 All New Technical Specification submitted per CPC request.

Section 01 32 00 OFPC document

(rev date 9/5/2016) 10/29/2021 All New Technical Specification published.

1/22/2024 4, 7, & 14 1.3.A.8, 2.4.G, & Attachment A – Minor Edits.

TECHNICAL SPECIFICATION

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SECTION 01 32 00 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 DEFINITIONS

A. The term “Baseline Schedule,” as used throughout the contract documents, shall refer to a fixed projection of the project schedule. It is the standard by which project performance is measured.

B. The term “Calendar Day,” as used throughout the contract documents, is any day of the week, including weekends and holidays.

C. The term “Construction Schedule” (a.k.a. Work Progress Schedule as defined by the UGC), as used throughout the contract documents, shall refer to the schedule for the construction phase of the Project as developed, monitored and maintained, by the Contractor’s Scheduler, and as used by the Project Team during Pre-Construction and/or Construction Services.

D. The term “Critical Path,” as used throughout the contract documents, shall refer to the sequence of activities that determines the longest duration for the Project when the Longest Path has zero or less Total Float, the Longest Path becomes the Critical Path.

E. The term “Critical Path Method” (CPM), as used throughout the contract documents, is a technique used to predict project duration by analyzing which sequence of activities has the least amount of scheduling flexibility. Early dates are figured by a forward pass using a specific start date and late dates are figured by using a backward pass starting from a completion date.

Most scheduling programs (e.g., Microsoft Project, Primavera) automatically calculate the Longest Path using the CPM to identify critical activities.

F. The term “Data Date,” as used throughout the contract documents, shall refer to the day after the date through which a schedule is current. Everything occurring earlier than the data date is "as-built" and everything on or after the data date is "planned."

G. The term “Detailed Schedule,” as used throughout the contract documents, shall refer to a schedule with small-scale, well-defined activities that are typically less than 30 calendar days in length.

H. The term “Fragnet,” as used throughout the contract documents, shall refer to a copy of the Construction Schedule (or portion thereof) used to conduct an analysis of proposed changes or revisions to the Construction Schedule.

I. The term “Free Float,” as used throughout the contract documents, is the time by which an activity may be delayed or extended without affecting the start of any succeeding activity. Note:

Free float can never be negative.

J. The term “Longest Path,” as used throughout the contract documents, shall refer to the sequence of interdependent activities that aggregate to determine the minimum duration of a project.

K. The term “Milestone Schedule,” as used throughout the contract documents, shall refer to a schedule with specific non-duration related activities, work packages, stages, or phases, typically marked by a high-level event such as an approval, execution of a contract, Notice to Proceed, issuance of a set of documents, completion of work, etc.

L. The term “Owner’s Designated Representative” (ODR), as used throughout the contract documents, shall refer to the Project Manager assigned by the Owner to act on its behalf, and to undertake certain activities as specifically outlined in the Contract. For the purposes of this specification section, the words “Owner” and “Owner’s Designated Representative” are

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interchangeable. The ODR is the only party authorized to direct changes to the scope, cost, or time of the contract.

M. The term “Precedence Diagramming Method” (PDM), as used throughout the contract documents, shall refer to the relationship between activities by linking sequences with precedence relationships in the development of the Construction Schedule.

N. The Term “Project” means all activities necessary for the realization of the Work. This includes design, contract award(s), execution of the Work itself, and fulfillment of all contract and warranty obligations.

O. The term “Project Team,” as used throughout the contract documents, shall refer to the Owner, Architect, Design Consultants, User, Contractor and Subcontractors (as applicable) that are contracted and/or specifically assigned to the Project.

P. The term “Total Float,” as used throughout the contract documents, shall refer to the time by which an activity may be delayed or extended without affecting the total project duration or violating a target finish date (i.e. Substantial Completion Date).

Negative Total Float indicates that the Project is late, while Positive Total Float is the property of the Project and does not belong to any one party (Refer to the UGC).

Q. For the term “Weather Day” – Refer to Uniform General Conditions (UGC) Section 9.6.2.1.

R. The term “Work Day,” as used throughout the contract documents, shall refer to a day in which a minimum of 8 hours of work is planned, excluding weekends and holidays.

1.2 PURPOSE

A. Time is an essential part of this contract. Therefore, the timely and successful completion of the Work requires careful planning and scheduling of all activities inherent in the completion of the Project.

B. Acceptance of the Construction Schedule, or any subsequent update thereof by the Owner, is for format and extent of detail of the Construction Schedule only. Such “Acceptance” does not indicate approval of the Contractor’s means or methods, or of any change to the contract terms including without limitation any required contract Milestones.

C. The Construction Schedule shall be developed to allow for a minimum amount of Total Float for the Project during Pre-Construction and/or Construction Services, and shall be formatted in a manner that facilitates reporting of progress and trends, identification of risks and opportunities, projecting upcoming activities, and forecasting of project milestones.

D. The Owner must be able to reasonably rely on the Contractor’s Construction Schedule for projected activity dates in order to make accurate commitments to design professionals, contractors, vendors, user group(s), campus administration and other parties as necessary.

E. This specification applies to all project delivery methods regardless of contract type. For Projects with multi-phase delivery, the requirements within shall pertain to each.

F. All references to Pre-Construction Services in this specification shall apply to all contract types other than Competitive Sealed Proposals (CSP).

1.3 RELATED DOCUMENTS

A. In addition to specific references indicated herein, the Contractor's attention is specifically directed to, but not limited to, the following Sections and Documents, which include additional administrative requirements.

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1. Uniform General Conditions for University of Texas System Building Construction Contracts (UGC)

2. Additional General Conditions (AGC).

3. Owner’s Special Conditions.

4. Section 01 31 00 – Project Administration.

5. Section 01 35 23 – Project Safety Requirements.

6. Section 01 45 00 – Project Quality Control. [Note to Spec Writer: Include Section 01 45 00 if applicable to the project].

7. Section 01 77 00 – Project Closeout Procedures.

8. Section 01 91 00 –Commissioning. [Note to Spec Writer: Include Section 01 91 00 if applicable to the project].

1.4 CONTRACTOR RESPONSIBILITY

A. The Contractor is responsible for planning, management, coordination, and scheduling of all activities from a Notice to Proceed for Construction to Final Completion of the Project within the time allotted by the Agreement.

B. The Contractor is responsible for keeping the Owner and the Project Team fully informed of schedule status and upcoming activities throughout the Project via the Construction Schedule.

C. The Contractor is solely responsible for scheduling and stat-using of all activities related to Pre- Construction, procurement of materials and subcontractors, construction, testing, inspection, commissioning, and Project turn-over to the Owner.

D. The Contractor shall provide adequate, reasonable, and detailed project planning throughout all aspects of its work to ensure completion of all activities within the Contract Time.

E. The Contractor’s Pre-Construction and Construction project management personnel shall actively participate in the planning and development of the Construction Schedule and shall be prepared to review such development and progress with the Owner, Architect, and any other members of the Project Team so that the planned sequences and procedures are clearly understood by all parties.

F. The Contractor shall plan for appropriate activity durations to allow for thorough review, procurement, submittal, installation, inspection, testing, and commissioning, of all work and/or systems in order to confirm contract compliance, including work relying on Owner participation or coordination.

G. The Contractor shall include in the schedule any activities required by local, municipal, county, state, or federal authorities having jurisdiction over the project including, but not limited to, durations for permits, easements, and utility connections.

PART 2 - PRODUCTS

2.1 QUALIFICATIONS OF THE CONTRACTOR’S SCHEDULER

A. The Contractor shall assign a Scheduler who shall be responsible for the Construction Schedule throughout Pre-Construction and Construction Services.

Landi, Mara I don’t know what this is. Is it for minor projects only in lieu of Special Conditions?

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B. The Contractor’s Scheduler shall have at least an undergraduate degree in a construction related field, and continuous experience on similar size and type of project(s) within the past five

(5) years including at least two (2) years with the current specified scheduling software.

C. In lieu of a degree, the Contractor’s Scheduler may have at least five (5) years continuous experience on similar size and type of project(s) with the current specified scheduling software.

D. The Contractor’s Scheduler shall be an integral part of the Project Team during Pre- Construction Services and on-site full time for Construction Services until at least Substantial Completion of the work. The Contractor’s Scheduler may have additional responsibilities such as Senior Project Manager, Project Manager, Superintendent, Assistant Project Manager, Assistant Superintendent, or Project Engineer.

E. If the Contractor’s Scheduler is outsourced, the Contractor shall assign an on-site contact for all Construction Schedule related issues.

F. All Contractor personnel involved in the preparation, updating and reporting of the Construction Schedule shall possess adequate construction scheduling knowledge related to the Project, Critical Path Method (CPM) scheduling, as well as a general understanding of the specified software.

2.2 REQUIRED SCHEDULING SOFTWARE

A. The Construction Schedule shall be developed and maintained by the Contractor’s Scheduler using Oracle Primavera P6 software.

B. Website: www.Oracle.com.

2.3 NAMING THE CONSTRUCTION SCHEDULE

A. The Contractor’s Scheduler shall title the Project Baseline Schedule “Project No. BL yymmdd” (i.e., 102-081 BL 160901) once accepted by the ODR.

B. Subsequent updates to the Construction Schedule shall be titled “Project No. UD yymmdd” (i.e., 102-081 UD 161025) where “yymmdd” equals the schedule update’s Data Date – October 25th, 2016.

C. If at any time the Baseline Schedule is “reset” (with approval by the Owner), the title shall be titled “Project No. BLR# yymmdd” (i.e., the first revised baseline would be 102-081 BLR1 170626) once accepted by the ODR.

2.4 CONSTRUCTION SCHEDULE DEVELOPMENT REQUIREMENTS

A. The Construction Schedule calendar shall be based on a five (5) day work week.

1. The term “Holidays”, as used throughout the contract documents, shall refer to New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving (including the Friday after), Christmas Eve, Christmas Day, and New Year’s Eve.

2. The contractor may plan to work weekends and holidays, but the Construction Schedule shall be based on completing all work during normal work days and hours.

3. The contractor shall include in the Construction Schedule any other non-work periods such as campus special events, ceremonies, final exams and ‘limited work days’ referenced in the Owner’s Special Conditions or as directed by the ODR.

4. The contractor shall review the Owner’s Special Conditions and coordinate with the ODR to confirm days where work is not allowed.

http://www.oracle.com/

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B. The Construction Schedule shall include a Work Breakdown Structure (WBS) organized by project phase, stage, location, building, floor, area, elevation, system, etc.

Example WBS Organization Example WBS Organization FP Facilities Programming SD Schematic Design DD Design Development CD Construction Documents TH THECB Submittal GM Guaranteed Maximum Price

SP Subcontractor Bidding / Procurement SU Submittals FD Fabricate and Delivery C Construction PC Project Close-Out CX Commissioning Activities

C. The Construction Schedule shall assign “Responsibility Codes” (i.e., create a responsibilities directory) for every Contractor, subcontractor, supplier, fabricator, installer, design consultant, Owner, and any other party responsible for the accomplishment of an activity using the following Responsibility Codes as applicable:

Responsibility Code & Description Responsibility Code & Description Arch Architect / Engineer AV A/V Equipment Blind Blinds, Shades, Window Coverings Carp Carpet Casf Casework Fabricator Casi Casework Installer Cocw Concrete Formwork Conf Concrete Finishing Ctil Ceiling / Acoustical Tile Door Doors & Frames Dryw Drywall / Light Gauge Stud Installer Elec Electrical Elev Elevator Falm Fire Alarm Systems Fire Fire Protection Systems Ftil Floor Tile Furn Furnishings Glas Glass / Glazing Hard Hardware Hvac HVAC Insu Insulator Irri Irrigation Labc Laboratory Casework Fabricator Labi Laboratory Casework Installer Land Landscaping Lbeq Laboratory Equipment Masn Masonry Offe Owner’s Furnishings Omat Owner’s Material Testing Firm

OPCI/ Owner Provided – Contractor Installed Equipment

OPOI/ Owner Provided – Owner Installed Equipment

Otab Owner’s Test & Balance Firm Ownr Owner Pntr Paint & Wall Coverings Pier Piers / Piles / Caissons Plas Plaster / EIFS Plum Plumber Rebf Reinforcing Steel Fabricator Rebi Reinforcing Steel Installer Roof Roofing Seal Sealants Sign Signs Site Sitework Stee Steel Erector Stef Steel Fabricator Mstf Miscellaneous Steel Fabricator Msti Miscellaneous Steel Installer Site Site Utilities Tele Telephone / Communication

Systems Terz Terrazzo Toia Toilet Accessories Toip Toilet Partitions Watp Waterproofing / Dampproofing Wodf Wood Flooring Wods Wood Framer & Supplier

1. The Contractor’s Scheduler shall use additional Responsibility Codes as applicable.

2. If a subcontractor(s) has been procured, the Contractor may substitute the associated Responsibility Code above with a different code identifying the name of the subcontractor.

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3. The Contractor’s Scheduler may use additional Secondary Activity and Responsibility Codes as necessary for monitoring, stat-using, and reporting the Construction Schedule.

D. The Contractor’s Scheduler shall assign a unique “Activity Identification” (Activity ID) and “Activity Description” to every activity, and they shall be meaningful, easily understood by the Project Team, similar to like activities at differing locations, and as shown on the Contractor’s Schedule of Values.

1. Activity Descriptions shall start with a verb to indicate what is to be done and end with a location (Example: Install Metal Studs - 3rd floor Bldg. B).

2. A “Milestone” Activity shall refer to any major event or phase, or any other important point in the Project, including the following Activities as applicable:

Milestone Activity ID & Description Milestone Activity ID & Description PC1 NTP for Pre-Construction Services SD1 Start Schematic Design SD2 Submit for Owner Review SD3 Joint Review for Owner Comments SD4 Approve Schematic Design BR1 FPCC & BOR Submission BR2 FPCC & BOR Approval DD1 Start Design Development DD2 Submit for Owner Review DD3 Joint Review for Owner Comments DD4 Approve Design Development TH1 Construction Application Submittal TH2 Construction Application Approval GM1 Submit GMP GM2 Approve GMP CD1 Start Construction Documents CD2 Submit for Owner Review CD3 Joint Review for Owner Comments CD4 Approve Construction Documents

C1 NTP for Construction Services C2 Partnering/Pre-construction

Conference C3 Establish Site Controls /Mobilize C4 Complete Primary Foundations C5 Structural Top-Out C6 Building Dry-In C7 Start Mockups CX1 Commissioning Kickoff Meeting CX2 Bldg. Automation Sys Smtl. Approval CX3 Control Sequence Coordination. Mtg.

CX4 Ethernet Connectivity CX5 Bldg Envelope Testing & Verif. Docs CX6 Major HVAC System Startup CX7 System Specific TAB Activities CX8 Integrated System Tests CX9 Entire Facility Integration Tests C8 Start Above Ceiling Inspections C9 Start Pre-Final Inspections C10 Start Final Inspections C11 Substantial Completion

3. A “Detailed” Activity shall refer to a singular work event in the Project.

4. A “Summary” Activity shall refer to a grouping (or a summary) of Milestone and/or Detailed activities in the Construction Schedule.

E. The Construction Schedule shall include all construction procurement “Administration” activities associated with the submittal, fabrication and delivery of work as applicable. The schedule shall, at a minimum, include procurement activities for materials and equipment that may have significant fabrication and delivery lead times. This does not preclude the requirement for the Contractor to maintain a separate detailed submittal tracking log.

F. A minimum of 15 calendar days total shall be allotted to the A/E and ODR for each submittal review unless otherwise approved by the ODR.

G. The Construction Schedule shall include all detailed commissioning related activities as listed in Part 3 of Specification Section 01 91 00, Commissioning, as applicable. (Note to Spec Writer:

Include this sub-section only if applicable to the project)

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H. The Construction Schedule shall include activities for any anticipated local, municipal, county, state, or federal requirements for utilities connections, easements, vacations, upgrades, replacements, extensions, and/or permits.

I. The construction schedule shall include a list of Owner activities into the schedule (i.e.: fire alarm testing by third party, FPS testing, Special Inspections, etc.). Confirm list of activities with the ODR.

2.5 PROJECT SCHEDULING REQUIREMENTS

A. The Contractor’s Scheduler shall use the Critical Path Method (CPM) as the scheduling technique in the development of the Construction Schedule.

1. “Retained Logic” is the required scheduling mode when scheduling progressed activities.

The “Retained Logic” scheduling mode requires that the remaining duration of a progressed activity not be scheduled until all of its predecessors are completed. The Contractor’s Scheduler shall not use the “Progress Override” mode option in developing or updating the Construction Schedule.

2. Appropriate activity predecessor and successor logic relationships must be in place. With the exception of the first and last activity in the schedule, every activity shall have at least one predecessor and one successor activity.

3. Other than the first and last activity, the construction schedule shall be free of any mandatory date constraints unless approved by the ODR.

4. The use of a “Must Finish By” constraint on the overall Project is required. The “Must Finish By” constraint is placed at the project level and not at the activity level.

B. Estimated construction Activity Durations shall be stated in work days (i.e. Monday through Friday).

1. The maximum duration for any Detailed Activity shall be thirty (30) work days.

2. The minimum durations for any Owner Inspection activity (i.e. concealed space, above ceiling, substantial and final completion) shall be at least three (3) work days per inspection and re-inspection, per work area.

C. Estimated remaining Activity Durations shall be stated in work days, as of the Data Date of every Construction Schedule update.

D. Administrative activities, including material and equipment procurement lead times, may have durations longer than thirty (30) work days.

2.6 CONSTRUCTION SCHEDULE ANALYSIS REQUIREMENTS

A. The Contractor’s Scheduler shall use the Critical Path Method (CPM) technique to determine the overall Project duration through the analysis of the durations of each of the activities, their schedule dependencies, and their resultant float.

B. The Special Conditions override the UGCs and remove the requirement to add float to the schedule.

C. Per the Special Conditions, Owner Float time contained in the CPM schedule is for the exclusive benefit of the Owner. The use of Owner Float shall be documented by the ODR with written approval and reflected in the monthly schedule update.

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2.7 COORDINATION WITH OTHER DOCUMENTS AND WORK

A. The Construction Schedule shall be coordinated with the Contractor’s Submittal Schedule and Schedule of Values, as required by the UGC and Specification Section 01 31 00 (i.e., the Work Breakdown Structure shall be arranged, numbered, and described consistently across the various documents.)

B. Cost and/or resource loading of the Construction Schedule is allowed. If the Contractor elects to cost-load the Construction Schedule, the Contractor shall provide a separate Schedule of Values in the format required by Specification Section 01 31 00 - Project Administration.

PART 3 - EXECUTION

3.1 PLANNING AND SCHEDULING WORKSHOP

A. Within fifteen (15) calendar days after a Notice to Proceed, the Contractor shall conduct a Planning and Scheduling Workshop with at least the Contractor’s Scheduler, Project Manager, Superintendent, the Owner, the Architect, User representatives, and any available Subcontractors prior to submitting the Construction Schedule to the Owner.

1. The Contractor’s Scheduler shall schedule and coordinate the workshop with the ODR at least ten (10) calendar days prior to the Planning and Scheduling Workshop.

2. The Contractor’s Scheduler shall submit a complete draft Construction Schedule to the ODR at least five (5) calendar days prior to the Planning and Scheduling Workshop.

3. The Contractor’s Scheduler shall review the draft Construction Schedule with the Project Team, including a verbal description of the logic and sequencing of activities, method for determining estimated activity durations and corresponding resources required, and any activities involving Owner participation and/or approval.

B. For CM and DB projects, at least two (2) Planning and Scheduling Workshops shall be scheduled; the first shall be within fifteen (15) calendar days after a Notice to Proceed Pre- Construction Services and the second at within fifteen (15) calendar days after a Notice to Proceed Construction Services for each “major” GMP executed.

The purpose of the pre-construction conference shall result in approval of the baseline for pre-construction.

C. Attendance at the Planning and Scheduling Workshop and acceptance of the Baseline Construction Schedule is a condition precedent to the Contractor submitting initial and any subsequent progress payments.

3.2 CONSTRUCTION PHASE BASELINE SCHEDULE SUBMITTAL

A. The Baseline Construction Schedule shall be submitted to the Owner with the required Total Float and a current Data Date (less than or equal to five (5) work days) as prescribed by the UGC (or as accepted by the Owner in the Project Planning and Scheduling Workshop).

1. The Contractor is responsible for submitting the Baseline Construction Schedule within the prescribed time regardless of when Subcontractors are procured and brought on to the project.

2. For contract types other than Competitively Sealed Proposals (CSP), the Construction Schedule may include Milestone and/or Summary Activities for the remaining work that has not been approved in an executed GMP Proposal for Construction Services.

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3. Once the “full” scope of the Project has been approved (i.e., the last Stage GMP Change Order has been executed), the Contractor’s Scheduler shall coordinate with the ODR to “reset” the Baseline Construction Schedule.

4. The minimum 10% Total Float (or as amended by the Owner’s Special Conditions) shall remain in the Construction Schedule from the Notice to Proceed for Construction Services until the Baseline Schedule is accepted by the Owner, regardless of any delays incurred by the Project without affecting the Substantial Completion Date.

5. No activity shall have a Total Float amount greater than the minimum Total Float identified by the Longest Path plus forty-five (45) days.

6. The Owner reserves the right to withhold any and all payments related to the Construction Schedule and/or General Conditions if a Baseline Construction Schedule is not submitted, or is not acceptable to the Owner. If the parties cannot agree on a Baseline Schedule, the Owner may deduct any monies related to Project Scheduling, and/or costs associated with schedule recovery.

7. If the Baseline Construction Schedule has not been accepted by the Owner, each successive baseline submittal shall be updated to status the current progress of the work until it is accepted by the Owner.

8. A Baseline Construction Schedule that does not have at least the minimum amount of Total Float at submission shall result in the Contractor forfeiting all claims to Construction Schedule extensions and/or delays as a result of contract changes and/or excusable delays as described in the UGC.

B. The Contractor’s Scheduler shall submit one (1) electronic Primavera P6 backup files (.xer) and one (1) electronic Adobe PDF files of the following Baseline Construction Schedule reports to the ODR:

1. Graphic Time-Scaled Report (Gantt Chart): A graphic time-scaled view including all activities, Percent Complete, Start and Finish dates, estimated durations, and Total Float.

Organize activities by Work Breakdown Structure (WBS) and sort by activity Start Date.

2. Longest Path Time-Scaled Report (Gantt Chart): A graphic time-scaled view of Detailed Activities on the Longest Path from the Data Date to Contract Completion. Organize activities by Work Breakdown Structure (WBS) and sort by activity Start Date.

3. Owner Activity Time-Scaled Report (Gantt Chart): A graphic time-scaled view of Detailed Owner Activities from the Data Date to Contract Substantial Completion. Organize activities by Work Breakdown Structure (WBS) and sort by activity Start Date.

4. Milestone Activity Report: A listing of every Milestone Activity organized by Work Breakdown Structure (WBS) and sorted by Milestone Start Date.

5. Detailed Activity Report: A listing of every Detailed Activity sorted by activity Start Date.

6. CPM Logic Report: A listing of every detailed activity identifying every Predecessor and Successor activity sorted by Activity ID.

C. Once the initial Construction Schedule has been accepted, it shall be referred to as the Baseline Construction Schedule, and shall be used for all future Construction Schedule updates and reports as “Project Baseline.”

1. For all project delivery methods other than Competitively Sealed Proposals (CSP), the Construction Schedule may include Milestone and Summary activities until thirty (30) days prior to the submittal of a Guaranteed Maximum Price (GMP) Proposal for Construction

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Services, but shall include Detailed Activities for at least the first ninety (90) days of Construction Services when submitted with the GMP Proposal.

3.3 UPDATING THE CONSTRUCTION SCHEDULE

A. Once the Baseline Construction Schedule has been accepted, the Contractor’s Scheduler shall update the Construction Schedule for Pre-Construction and Construction Services at least once a month and submit reports at least five (5) work days prior to any application for payment.

1. Construction Schedule updates shall be based on actual work progress, current logic and remaining durations.

3.4 MONTHLY CONSTRUCTION SCHEDULE REPORTS

A. The Data Date for all Construction Schedule Update Reports shall be current within five (5) work days of submission to the ODR.

B. The Contractor’s Scheduler shall submit one (1) electronic Primavera P6 backup files (.xer), and one (1) electronic Adobe PDF files of the following construction schedule reports to the ODR:

1. Executive Summary Report: A narrative report developed, monitored and updated by the Contractor’s Scheduler for each schedule submission that includes:

a. A Total Float Usage Log that identifies the number of days lost / gained each month

b. A description of the progress of the Detailed Activities on the Longest Path Bar Chart

c. A description of current and anticipated problems and/or delaying factors and their possible impact

d. An explanation of any and all changes to the CPM logic, including constraints, durations, and relationships

e. Weather Days Usage Log that identifies the number of weather days used each month

Refer to Attachment A to this specification for an example Executive Summary Report.

2. Graphic Time-Scaled Report (Gantt Chart): A graphic time-scaled view including all activities, Percent Complete, Start and Finish dates, estimated durations, and Total Float.

Organize activities by Work Breakdown Structure (WBS) and sort by activity Start Date.

Include a comparison to the accepted Baseline Construction Schedule.

3. Longest Path Bar Chart: A graphic time-scaled view of on-going and future Detailed Activities on the Longest Path from the Data Date to the contract Substantial Completion Date.

a. Level 1 Filter is “Longest Path = Yes”

b. Level 2 Filter is “% Complete < 100”

4. Owner Activity Bar Chart: A graphic time-scaled view of Detailed Owner Activities from the Data Date to the Owner’s established Substantial Completion Date.

5. Three-Month Rolling Bar Chart: A graphic time-scaled view of all Detailed Activities completed, on-going or starting one (1) month earlier and two (2) months after the Data Date

a. Level 1 Filter is “Actual Finish WR DD – 20”

b. Level 1 Filter is “Actual Finish WR DD + 0”

c. Level 1 Filter is “Early Start WR DD + 0”

d. Level 1 Filter is “Early Start WR DD + 40”

e. Level 2 Filter is “Activity % Complete < 100”

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6. The Owner at any time may request additional Construction Schedule reports.

3.5 FORMATTING CONSTRUCTION SCHEDULE REPORTS

A. Copies of the Construction Schedule and the associated reports shall be submitted electronically unless otherwise directed by the ODR.

1. All electronic Construction Schedule submittals shall include copies of the Primavera P6 backup file in XER format and associated reports in Adobe PDF format.

B. Each report shall include a footer with the following information:

1. A “Date Block” indicating the start date, finish date, Data Date, run date, and “Must Finish By” date

2. A “Title Block” indicating the CPC or PMCS Project Number and Title, and the Name of the Report (i.e., Layout)

C. Refer to “Attachment A” to this specification for an example Gantt chart report layout.

3.6 CONSTRUCTION SCHEDULE SLIPPAGE

A. The Contractor shall submit the Recovery Plan to the ODR as required in the UGC, clearly describing all the changes in schedule or work enacted and/or planned in order to ensure completion by the contract Substantial Completion date. The Contractor’s schedule update shall include a Recovery Plan to make immediate revisions to the workforce, work-hours, shifts, material deliveries or any other aspects of the work. The Recovery Plan shall be for review and concurrence by the ODR as part of the following month’s schedule update

The Owner shall have the right to review and comment on any Recovery Plan activities that include Owner participation or affect any Owner consultants or outside contractors.

B. Once the ODR concurs with the Recovery Plan, the proposed revision shall be incorporated into the Construction Schedule.

3.7 CONSTRUCTION SCHEDULE CHANGES

A. If the Owner or Architect issues a Change Order Proposal, the Contractor shall submit a proposed fragnet revision for all proposed contract changes that affect the Substantial Completion Date or remaining Total Float with the Change Order Proposal pricing.

Proposed fragnet revisions shall be accompanied by a narrative listing of the affected activities including a statement of the expected overall impact of the change proposed.

3.8 EXCUSABLE DELAYS AND TIME EXTENSIONS

A. Excusable delays shall be administered per the UGC.

B. If an excusable delay extends the Contract Substantial Completion Date, the ODR may extend the contract time by the number of excusable calendar days lost on the Construction Schedule, or take other actions as appropriate under terms of the Agreement.

C. Change Order Proposal pricing that does not impact the Substantial Completion Date or does not include a proposed fragnet revision prior to approval by the ODR, shall not be due a time extension.

D. Once the ODR accepts a time extension and authorizes the Contractor to proceed with the contract change, the proposed revision shall be incorporated into the Construction Schedule.

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END OF SECTION 01 32 00

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ATTACHMENT A – EXAMPLE EXECUTIVE SUMMARY REPORT

The University of Texas at Austin Example Project

UT Project No. XXX-XXX

Executive Summary Report for MAR 2006 Contractor Name

As of March 25, 2006

Schedule Overview

a. Date of Notice to Proceed 5/10/2005

b. Current Contractual Substantial Completion Date * 11/15/2006

c. Duration in Calendar Days 554 (b-a)

d. Duration in Work Days 396 (c*5/7)

e. CPM Update Date (Data Date) 3/25/2006

f. Calendar Days Consumed 319 (f-a)

g. Work Days Consumed 228 (g*5/7)

h. % Time Consumed (From NTP through CPM Data Date 58% (h/d)

i. % Time Remaining (From CPM Data Date to Current S/C Date) 42% (1-i)

j. Days Ahead (+)/Behind(‐) based on CPM Total Float +4 (m-l)

• Executed Change Orders involving time will need to be accounted for in rows (b) and (e).

Project Summary

1. Main Building (Phase 2) ♦ M/S frame & exterior gypsum ♦ Set FCU’s and carriers

2. Utility/Tunnel Work ♦ Tunnel Work Completed.

♦ SS Line MH #6 to ML #8 Completed.

Current and Anticipated Problem, Delays and Impact

1. The slab deflections are greater than the engineer’s model. If a load test is required, this could have an impact on our schedule. After the meeting on February 1, 2006, Contractor was unofficially informed that a load test was not going to be performed. However, Contractor has not received the official report indicating this issue is resolved.

2. The issuance of construction documents for interior finishes dated 2/22/06 were received on February 24, 2006. Contractor is currently reviewing these drawings and will forward on any schedule impacts created by these drawings.

3. The brick veneer was delivered and it did not match the mockup. Our subcontractor is currently working with their suppliers to have the brick remade. Contractor continues to track this issue and

SECTION 01 32 00 15 10/29/2021

will forward any schedule impacts created by this issue.

Added, Deleted and Revised activities and Logic

1. New activities named “1st, 2nd, and 3rd Owner-EXT. Finish Inspection” were added on schedule instead of the Owner-EXT. Finish Inspections of each side to reflect actual construction sequence.

2. Added new activity for “Insulate Duct Work” and tied to “Frame hard ceiling” as a predecessor with FS relationship.

3. Revised the activity description “Install/Insulate process pipe” to “Install process pipe”.

4. Set Plumbing Fixtures is tied to 2nd Side Drywall with FS relationship as a successor to reflect actual sequence.

5. Deleted the FS relationship between Install Brick Veneer, Cast Stone (P1LE04****) and Install

Deck & Felt @ Roof (P1LR05****) to reflect actual sequence.

6. Deleted the FS relationship between Install Brick Veneer, Cast Stone (P1LE04****) and Install

Wood Soffits, Gutter System (P1LE07****) to reflect actual sequence.

7. Deleted the FS relationship between Owner-Roof Inspection (P1LR077500) and Install Wood

Soffits, Gutter System (P1LE07****) to reflect actual sequence.

8. Install Process Pipe @ Level 6 Wall is tied to Insulate Process Pipe @ Level 1 with FS as a predecessor to reflect actual construction sequence.