Site_Visit_Agenda_GVIC_Fish_Screen_0002.pdf

Agenda

Site Visit – December 18, 2024 at 10:00 am

Solicitation 140R4024R0024

GVIC Fish Screen Rehabilitation

Bureau of Reclamation Western Colorado Area Office

Field visit address: Brentwood Drive, south of downtown Palisade, Colorado 81526

1. Introductions

a. Ana Fife – Contracting Office (not attending)

b. Tom Hook – Office Engineer

c. Josh Dunham – Contracting Officer’s Representative (COR)

d. Jarrod Nelson – On-site Representative

e. Phil Bertrand - Grand Valley Irrigation Company Manager

2. Information on the Solicitation:

a. Small business set-aside.

b. Due date for technical questions –January 10, 2025 at 12:00 noon (MDT)

c. Due date for proposals – January 29, 2025 at 2:00 pm (MDT)

d. The contract type will be firm-fixed-priced

3. Technical requirements of the work:

The Bureau of Reclamation, Upper Colorado Regional Office has the requirement to provide all labor, personnel, equipment, tools, and materials necessary to rehab the GVIC Fish Screen as outlined in the specifications and shown on the drawings. All work shall be completed by May 1, 2026.

The principal components of work include, but are not limited to, the following:

• Removal and disposal of existing features

• Earthwork for concrete structures

• Cast-in-place reinforced concrete structures

• Installation of Government Furnished Motorized Traveling Screens and Control System

• Furnish and install plumbing, electrical, and data components and connections

• Furnish and install Dual Leaf Gate and Bi-fold Overshot Gates

• Furnish and install Motorized Actuators for existing Check Structure Gates.

4. Proposal - Clause 1452.215-81 PROPOSAL INSTRUCTIONS, Volumes I, II, and III.

Best Value procedures will be used to evaluate proposals and award this contact. This means that the " Award will be made to that offeror whose proposal is the most advantageous to the

Government and demonstrates that (1) it meets the technical requirements of the solicitation and

(2) the proposal’s technical/cost relationship represents the best value to the Government.

Factors 1, 2, and 3 are called “the technical factors.” All evaluation factors other than price, when combined, are significantly more important than price. (copied from para (e) of

1452.215-84)

The following factors will be considered while evaluating the proposals:

Factor 1- Technical Approach

In narrative form, succinctly explain the strategy and technical approach plan for accomplishing the work. The narrative shall not conflict with Factor 2 – Comprehensive Construction Schedule.

Factor 2- Comprehensive Construction Schedule

The offeror’s comprehensive construction schedule will be evaluated to determine the required elements have been provided or addressed, the work is completed within the performance period accomplished in accordance with the specifications and contract clauses and demonstrates the offeror’s accurate portray and thorough understanding of the work requirements.

Factor 3: Project Team Composition

It is important to the Government that the offeror, their subcontractors, and key onsite personnel are available, committed, and have substantiated experience with construction of work similar in nature to the work requirements contained within this solicitation. The Government views applicable experience as involvement in projects that are similar in dollar magnitude and contain similar principal components of work.

The key personnel requirements are as follows:

• Onsite Project Superintendent o Qualifications: A minimum of seven (7) years of relevant experience is required for this position. A minimum of three (3) years of relevant experience must be specialized experience. The remaining experience may be specialized or general experience.

• Subcontractor Minimum Qualifications:

o Concrete Subcontractor

▪ Specialized Experience: A minimum five (5) years of experience is required on projects of similar complexity and magnitude with experience in scheduling crews, equipment, and concrete placements, setting formwork and installing reinforcing steel.

o Wash Water Supply System Fabricator/supplier

▪ Specialized Experience: A minimum five (7) years of experience with providing pumping systems of similar complexity.

o Electrical Subcontractor

▪ Specialized Experience: A minimum seven (7) years of experience with 3 phase site installation and equipment services.

o Surveyor(s)

▪ Specialized Experience: A minimum five (5) years of experience is required on projects of similar complexity and magnitude with experience in setting control points for construction and checking critical location and elevation of structures.

• Key Personnel Resumes:

o Resume information, which includes previous jobsite responsibilities on major contracts for individuals. The resume information shall include:

o Name and the tasks to be assigned.

o Education, background, experience, certifications, accomplishments, and other pertinent information that demonstrates their suitability for the work assigned to them.

o Include project names, locations, dates, details, position occupied, and description of duties for qualifying experience.

o Contact information (telephone and email) for references from previous projects.

• Letters of Commitment:

o The Offeror shall include a Letters of Commitment for the On-Site Project

Superintendent and Subcontractors listed above.

Factor 4: Past Performance

It is important to the Government that the offeror, and their subcontractors have substantial past performance with construction of work similar in nature and magnitude to the requirements contained within this solicitation. The Government views relevant past performance as involvement in project that contain similar principal components of work which includes but is not limited to placement of concrete to tight tolerances, fabrication, and erection of steel components of similar size and required tolerances and performing surveying method to assure accuracy of concrete placement. Past performance information will be reviewed for the offeror and/or any subcontractors that will be performing the principal components of work listed above.

Factor 5: – Cost/Price:

Price Schedule: Provide cost data as required in accordance with WBR 1452.215-81, Proposal

Instructions – Bureau of Reclamation, MAR 2021.

5. Questions and answers:

a. Questions and answers will be published as an amendment to the solicitation.

b. Offerors must submit all technical questions to Ana Fife, at AFife@usbr.gov no later than

January 10, 2025 - 12:00 hours (Noon) Mountain Time

c. ONLY WRITTEN QUESTIONS WILL RECEIVE A RESPONSE.

d. Each question submitted must reference the solicitation number (140R4024R0024) and the specific section, clause, paragraph, or drawing.

6. Clauses to pay attention to:

a. 52.204-13 – System for Award Management - Oct 2018

b. 52.219-28 – Post-Award Small Business Program Representation - Feb 2024

c. 52.222-6 – Construction Wage Rate Requirements - Aug 2018

d. 52.222-26 – Equal Opportunity – Sept 2016

e. 52.222-27 – Affirmative Action Compliance Requirements for Construction – Apr 2015

f. WBR 1452.223-81 - Safety and Health -- Bureau of Reclamation - Oct 2022

g. 52.225-9 Buy American-Construction Materials (Oct 2022):

(c) Request for determination of inapplicability of the Buy American statute. Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including-

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

7. Other items of importance

a. Offers will be considered for award on the solicitation’s Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

b. Quantities in the Price Schedule are estimated quantities for comparison of offers only.

c. Except as provided in the contract clause at FAR 52.211-18, Variation in Estimated

Quantity, no claim shall be made against the Government for overruns or underruns. The contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

d. See the contract clause at WBR 1452.232-81 and Specifications Section 01 71 13, Payment for Mobilization and Preparatory Work, CLIN 1 of the Price Schedule 1.

i. The Contracting Officer estimates that the Section B Mobilization and

Preparatory Work schedule line item should not exceed 5% of the total proposed price.

e. The information provided on this agenda does not take precedence over the solicitation.

8. Tour of the work site