1333ND25QNB190119 Sitewide UPS Maintenance NIST Gaithersburg MD.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Attachment Page

PAGE 3 OF 306 1333ND25QNB190119

A. SPECIAL INVOICING INSTRUCTIONS – Contract Line Items 0003, 1003, and 2003

Contract Line-Item Numbers (CLINs) 0003, 1003, 2003, 3003, 4003, and 5003 are paid on a labor-hour basis in accordance with the per-hour rates listed in Schedule B.

The contractor may invoice for previously approved work performed under the applicable line item monthly in arrears. All work shall be approved prior to performance by the Contracting Officer (CO) and Contracting Officer Representative (COR). Invoices must provide 1) a copy of the fully executed authorization, 2) the itemized breakdown of work performed, 3) date the service was performed, 4) the nature/description of the work, 5) number of labor hours, 6) labor unit cost per hour, 7) total labor cost, 8) itemized material, and 9) sub-contractor costs.

B. CONTRACT REPORTING

Specific contract clauses require additional reporting requirements as noted below. The contractor shall accomplish timely reporting in System for Award Management (SAM) (or any successor system) as required below:

FAR 52.204-14, Service Contract Reporting – The Contractor shall report, in accordance with paragraphs (c) and (d) of this clause, annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30)

FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts – The contractor shall report, in accordance with paragraphs (c)(1) and (c)(2) of this clause, annually by October 31, and at the end of contract performance, the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30.

FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-designated Items, the contract shall, before submission of the final invoice, provide an estimate of the percentage of the total recovered material content for EPA-designated item(s) delivered and/or used in contract performance, including, if applicable, the percentage of post-consumer material content.

Attachment Page

PAGE 4 OF 306 1333ND25QNB190119

1. Contract Type: Firm-Fixed-Price (FFP)

2. Contractor’s Point of Contact:

Name: ___________________________________ Phone: __________________________________ Email: ___________________________________

3. Designated Government Official:

_XX____ Contracting Officer _______ Contracting Officer’s Representative (COR)

Name: TO BE COMPLETED AT AWARD Email: TO BE COMPLETED AT AWARD Phone: TO BE COMPLETED AT AWARD

_______ Other, Alternate Contracting Officer Representative (ACOR):

Name: TO BE COMPLETED AT AWARD Email: TO BE COMPLETED AT AWARD Phone: TO BE COMPLETED AT AWARD

4. The contractor shall submit invoices to invoice@nist.gov.

5. Additional Information:

Work Orders shall require Contracting Officer approval prior to performance and for payment.

Invoices shall require Contracting Officer approval for payment.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 BASE YEAR (BY): UPS Services: Buildings 215, 216, 217, 218, 219, 227, 302, and 317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2025 to 08/31/2026

1.00 JB

0002 BASE YEAR (BY): UPS Services: Building 235.

Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2025 to 08/31/2026

1.00 JB

NTE NTE

0003 BASE YEAR (BY): Repair/Replacement/Emergency

Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 0001, and 0002 in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $25,000.00

TOTAL AMOUNT.

Period of Performance: 09/01/2025 to 08/31/2026

1.00 JB

OPT

1001 OPTION YEAR ONE (OY1): UPS Services: Buildings

215, 216, 217, 218, 219, 227, 302, and 317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2026 to 08/31/2027

1.00 JB

OPT

1002 OPTION YEAR ONE (OY1): UPS Services: Building

235. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2026 to 08/31/2027

1.00 JB

OPT

1003 1.00 JB

PAGE 5 OF 306 1333ND25QNB190119

OPTION YEAR ONE (OY1): Repair/Replacement/ Emergency Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 1001, and 1002 in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $25,000.00

TOTAL AMOUNT.

Period of Performance: 09/01/2026 to 08/31/2027

OPT

2001 OPTION YEAR TWO (OY2): UPS Services: Buildings

215, 216, 217, 218, 219, 227, 302, and 317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2027 to 08/31/2028

1.00 JB

OPT

2002 OPTION YEAR TWO (OY2): UPS Services: Building

235. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2027 to 08/31/2028

1.00 JB

OPT

2003 OPTION YEAR TWO (OY2): Repair/Replacement/

Emergency Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 2001, and 2002 in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $25,000.00

TOTAL AMOUNT.

Period of Performance: 09/01/2027 to 08/31/2028

1.00 JB

OPT

3001 OPTION YEAR THREE (OY3): UPS Services: Buildings

215, 216, 217, 218, 219, 227, 302, and 317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and

PAGE 6 OF 306 1333ND25QNB190119

associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2028 to 08/31/2029

OPT

3002 OPTION YEAR THREE (OY3): UPS Services: Building

235. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2028 to 08/31/2029

1.00 JB

OPT

3003 OPTION YEAR THREE (OY3): Repair/Replacement/

Emergency Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 3001, and 3002 in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $25,000.00

TOTAL AMOUNT.

Period of Performance: 09/01/2028 to 08/31/2029

1.00 JB

OPT

4001 OPTION YEAR FOUR (OY4): UPS Services: Buildings

215, 216, 217, 218, 219, 227, 302, and 317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2029 to 08/31/2030

1.00 JB

OPT

4002 OPTION YEAR FOUR (OY4): UPS Services: Building

235. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2029 to 08/31/2030

1.00 JB

OPT

4003 OPTION YEAR FOUR (OY4): Repair/Replacement/

Emergency Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 4001, and 4002

PAGE 7 OF 306 1333ND25QNB190119

in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $25,000.00

TOTAL AMOUNT.

Period of Performance: 09/01/2029 to 08/31/2030

OPT

5001 EXTENSION 52.217-8 (Up to 6-Months): UPS Services:

Buildings 215, 216, 217, 218, 219, 227, 302, and

317. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachment for Buildings 215, 216, 217, 218, 219, 227, 302, and 317.

Period of Performance: 09/01/2030 to 02/28/2031

1.00 JB

OPT

5002 EXTENSION 52.217-8 (Up to 6-Months): UPS Services:

Building 235. Contractor shall provide all parts, labor, tools, equipment, material, supply, transportation, supervision, and management to accomplish the UPS services including emergency, preventative maintenance, battery replacement, capacitor replacement and other services stated in according with the statement of work (SOW) and associated attachments for Buildings 235.

Period of Performance: 09/01/2030 to 02/28/2031

1.00 JB

OPT

5003 EXTENSION 52.217-8 (Up to 6-Months): Repair/

Replacement/Emergency Response Line Item, provide labor, material, and equipment (rental or otherwise) to perform authorized repair and/or replacement services (under emergency response or normal/after-hours) found through work performed under CLINs 5001, and 5002 in accordance with the attached SOW and associated documents.

Normal Labor Per Hour: $_________ After-Hours Labor Per Hour $_________

NTE LINE ITEM SHALL BE AWARDED AT $12,500.00

TOTAL AMOUNT.

Period of Performance: 09/01/2030 to 02/28/2031

PAGE 8 OF 306 1333ND25QNB190119

Table of Contents

52.212-1INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Addendum to 52.212-1

52.212-2EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Addendum 52.212-2 Evaluation

52.212-3 DEVIATION

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

52.212-5 DEVIATION

Statement of Work

52.204-7SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.223-2REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (MAY 2024)

52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.217-8 OPTION TO EXTEND SERVICES (DEVIATION)

52.217-9 Option to Extend the Term (DEVIATION)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.252-5AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

52.252-6AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.237-75 KEY PERSONNEL (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010)

NIST LOCAL-33U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

ATTACHMENT A Equipment List

Attachment B Service Matrix

Attachment C Bid Schedule (Informational)

Attachment D Service Scope

Attachment E Contract Guidelines

Attachment F Electrical Safety

ATTACHMENT G NIST S 7101-21 PPE

ATTACHMENT H NIST S 7101-56

ATTACHMENT I NIST S 7101.20

ATTACHMENT J NIST S 7101-20_

ATTACHMENT K RFQ Experience

PAGE 9 OF 306 1333ND25QNB190119

Table of Contents

ATTACHMENT L PPQ Performance

WD 2015-4269 Rev No 29 4-25-2025 Montgomery

PAGE 10 OF 306 1333ND25QNB190119

CLAUSES

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (Reference 52.212-1)

PAGE 11 OF 306 1333ND25QNB190119

Addendum to 52.212-1

PAGE 12 OF 306 1333ND25QNB190119

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. SPECIAL NOTICE TO OFFERORS

The Government intends to evaluate offers and award a contract without discussions. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary. This action is to be executed in accordance with FAR Part 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, and FAR Part 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves

1.1 Each offer shall clearly demonstrate that the Offeror understands the Statement of Work (SOW) 's general and specific technical requirements.

1.1.1 Failure to explain the Offeror’s ability to meet all requirements may result in the offer not being considered. Clarity and completeness of offers are of the utmost importance.

Therefore, offers must be practical, clear, and concise.

1.1.2 Offers that merely restate the requirement or state that the requirement will be met without providing supporting rationale are not sufficient.

1.2 This requirement is being awarded utilizing the procedures established in FAR Part 13.5.

FAR Part 15 procedures do not govern the evaluation of quotations under this solicitation. An Offeror may be eliminated from consideration without further exchanges if its offer is not among those Offerors considered most advantageous to the Government based on the solicitation criteria.

1.3 Offerors may be asked to clarify certain aspects of their offer to resolve minor or clerical errors and will not constitute discussions.

1.4 Failure to submit any of the information requested by this solicitation may result in an unfavorable offer evaluation.

1.5 Upon receipt, all offers become Government property. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain the original of all unsuccessful offers.

1.6 Please ensure submission contains completed pricing data for all contract line item numbers (CLINs, 0001 through 5002), contained within block 19, continuation pages.

1.6.1 The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another period is specified in an addendum to the solicitation. Any offer providing less than the specified acceptance period may not be considered acceptable and may not be considered for award.

1.7 The site visit date for this project is July 7, 2025, at 11:00 AM ET. Offerors are strongly encouraged to attend to fully inform themselves about the location and conditions under which the work is to be performed. All participants will meet in the building 101 lobby, also see attached map on last page of addendum.

National Institute of Standards and Technology (NIST) 100 Bureau Drive, Building 101 Lobby

Gaithersburg, Maryland 20899

All requests must include the following information:

1. Visitor’s full legal name (including middle name).

2. Visitor’s country of citizenship.

PAGE 13 OF 306 1333ND25QNB190119

NIST Gaithersburg is a secure federal facility. On the date of the site visit, all Visitors to NIST Gaithersburg may access the site, through the Visitor Center from the main gate (Gate A) at W. Diamond Ave. and Bureau Drive. All visitors must be preregistered and present photo identification and vehicle registration information upon arrival. NIST can only accept a state-issued driver’s license or identification card for access to federal facilities if issued by states that are REAL ID compliant or have an extension.

For more information about visiting the NIST Gaithersburg campus, please visit https://www.nist.gov/visit.

For NIST Visitor, Associate and Contractor Protocols for Mitigating COVID-19 Exposure on NIST Campuses, please visit https://www.nist.gov/visit/nist-visitor-associate-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses

Please submit the names of the participants by 4:00 PM ET on July 3, 2025, to Shawn Borisow at shawn.borisow@nist.gov.

2. INQUIRIES AND QUESTIONS

2.1 The Contracting Officer (CO) is the only approved point(s) of contact for this acquisition. Address any questions or concerns you may have to the CO via e-mail to:

shawn.borisow@nist.gov

2.2 All requests for clarification, inquiries, and questions concerning this solicitation shall be submitted in writing via e-mail to: shawn.borisow@nist.gov by 1:00 PM ET, July 16, 2025.

2.3 All questions and responses to questions shall be provided in writing without identification of the questioner. Questions and responses will be published in an amendment to the solicitation. Even if provided in another form, only the question responses included in the amendment(s) to the solicitation will govern the performance of the contract.

3. SOLICITATION RESPONSE REQUIREMENTS

3.1 The Government will assess offers based on how well the offers meet the factors and requirements outlined in this RFQ using the evaluation criteria and instructions therein.

3.1.1 Any offer that does not meet the stated solicitation requirements may be considered ineligible for award (See paragraph 1).

3.2 OFFER REQUIREMENTS

3.2.1 Offers are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the offer shall be clearly and concisely written, neatly presented, indexed (cross-indexed as appropriate), and assembled as required by this instruction to offerors. All pages of each part shall be appropriately numbered and identified with the name of the Offeror, the date of the offer, and the solicitation number.

3.2.2 Format. The text shall be single-spaced and able to fit 8½” x 11”, with a minimum one-inch margin all around (should the Government need to print). Each page with content shall count as a single page. Pages shall be numbered consecutively. The text shall be no smaller than 11-point font. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

3.2.3 Restriction of Disclosure/Proprietary Information. If the Offeror wishes to restrict the disclosure or use of its offer, individual subcontractor/vendor proprietary information may be submitted via separate volumes. The information contained in these volumes must be referenced (by volume title, page, and section number as appropriate) within the main offer where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate volumes is subject to all other requirements of the RFQ, will be included in the page count for the appropriate volume, and must be well-marked to clearly indicate any special handling instructions.

PAGE 14 OF 306 1333ND25QNB190119

3.2.4 The Offeror shall submit one (1) electronic version compatible with the Microsoft Office 2016 Software Suite and/or Adobe Acrobat (PDF), by email.

3.2.5 Submission Address. Offers must be submitted via email to Shawn Borisow at shawn.borisow@nist.gov.

FACSIMILE OFFERS ARE NOT AUTHORIZED

3.2.6 Submission Due Dates. Offers must be received prior to the date and time in block 8 of the SF 1449. Offers received after this date and time are considered late and may not be accepted.

4. Factor A – Price Submittal Requirements

4.1 Factor A – Price, shall comply with the instructions in paragraph 3, above, and include the following documents (in the order listed):

4.1.1 The Offeror shall complete and submit the Standard Form 1449, Solicitation/Contract/Order for Commercial Items: Complete Blocks 17a, 17b, 19, 20, 21, 22, 23, 24, 26, 30a, 30b, and 30c only. An official having the authority to contractually bind the Offeror’s company must sign the SF 1449 in accordance with the procedures prescribed in

FAR 4.102.

4.1.2 Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30, the form on which any amendment will be issued.

4.1.3 Complete all required representations and certifications. PLEASE BE AWARE SOME DEVIATIONS INCLUDED IN THE SOLICTATION MAY NOT BE AVAILABLE ELECTRONICALLY IN SAM.GOV.

Please ensure to complete attached Reps and Certs as part of the submissions of the offer.

4.1.4 Completed Schedule B of the SF 1449, with the labor rates for CLINs X003.

Additionally, complete Attachment C Bid Schedule identified in the solicitation documents and supplied as separate file *xlxs format, and ensure to complete contractor point of contact information on approximately page three (3) of this solicitation.

5. Factor B – Technical Experience

5.1 Technical Experience details shall comply with the instructions in paragraph 3 above and are limited as stated in the factors below.

5.2 Technical Experience shall include the following:

• Submit a minimum of one (1) and up to three (3) recent and relevant projects that demonstrate your organization’s experience performing relevant work that is similar in size, scope, and complexity to this RFQ. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of the RFQ. For instances in which the primary firm will be using subcontractors for some portion of the work, this portion of work should include documentation of the subcontractors’ experience in the form of relevant projects as well.

“Recent” is defined as contracts having been completed within the past five (5) years from the closing date of the subject solicitation, or present contracts still ongoing.

A “relevant” project is defined as one that demonstrates experience managing similar, same-scope, or larger-scope projects, as set forth in this RFQ.

Each project submittal must be for a single task order or contract. For multiple awards and indefinite delivery/indefinite quantity type contracts, the IDIQ contract as a whole should not be submitted as a project; rather, the Contractor shall submit the work performed under a specific task order as a project.

The attached RFQ Experience Submittal is MANDATORY and SHALL be used to submit project information. Individual blocks on this form may be expanded; however, the total length for each project data sheet shall not exceed two (2) single-sided pages.

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5.2.1 Ensure to make use of blocks 9,and 10 of the mandatory RFQ Experience Submittal and include the following technical experience:

• Experience relating to similar work in requirement, magnitude, type, and models of electrical equipment.

• Experience performing maintenance and repair of similar or same equipment in type, and/or model.

• Demonstrates the contractor has experience with performing work similar in complexity and magnitude to the work requirement.

6. Factor C – Technical Approach

6.1 Technical Approach: Technical Approach details shall comply with the instructions in paragraph 3 above and are limited as stated in the factors below.

6.2 Exceptions, Deviations, and/or Assumptions. This document shall identify and explain any exceptions or deviations taken to any part of the SOW or conditional assumptions made with respect to the technical requirements of the solicitation. Offerors should note that taking exceptions to the Government's requirements may indicate an unwillingness or inability to perform the contract, and the offer may be evaluated as such.

6.2 Technical Approach Details shall include the following:

6.2.1 Contractors shall submit Technical Approach documentation, which may include a narrative, charts, graphs, tables, and drawings. Technical Approach is defined as the contractor's demonstration of resources and capability to successfully conduct the contract's requirements. The technical approach documentation should clearly and in sufficient detail describe the contractor's resources that will be used to successfully fulfill the technical requirements identified in this RFQ. The documents may include product/ service literature.

6.2.2 If the prime Offeror is proposing a subcontractor or consultant(s) to perform any part of this work, the submittals shall provide documentation of a written agreement identifying the agreement and the proposed work types between the prime offeror and the proposed subcontractor.

6.2.3 The Offeror shall submit technical details sufficient for the Government evaluation team to have a thorough understanding of materials to be used, means and methods of accomplishing the requirements of the SOW, and solutions to addressing the work required.

6.2.4 Minimum technical approach submittal requirements:

• Demonstrates maintenance and repair capability performing preventative maintenance, and repairs on requested equipment in accordance with statement of work.

• Provides executable schedule containing level of detail necessary to properly illustrate work requirement understanding and capability to execute work requirement within period of performances of the solicitation documents. Ensure the schedule contains the following minimum requirements:

o Sequence of events pertinent to this site’s work. Power outages to be minimized to ensure up time of internal customer equipment.

o Ability to accomplish all work scope by the contract end date.

• Demonstrates maintenance and repair capability in accordance with work requirement.

• Offeror shall include key personnel list that demonstrates the proposed project personnel are OEM trained and certified on UPS products specific to the manufacturer for the units outlined in the statement of work.

• Provide documentation or description of training used to prepare staff, and safety training to perform the work requirement and IAW SOW. At a minimum provide training certifications for key personnel list and must be valid at time of award:

o lock-out / tag-out training credentials o Valid service technician OEM training certificates for each Service Technician and

Field Engineer identified in key personnel list. The certificate shall be issued by the UPS manufacturer for products identified in the statement of work.

• Demonstrate the ability to acquire OEM certified service technicians and engineers that are OEM trained and certified on equipment in accordance with SOW.

• Demonstrate the ability to provide UPS software service using proprietary OEM software and firmware in accordance with SOW.

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• Demonstrate the ability to provide support on multiple branches of UPS equipment from different OEMs in accordance with SOW.

7. Factor D – Past Performance

7.1 The past performance evaluation will assess the relative risks associated with an Offeror’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the Offeror’s record of past performance. In this context, “offeror” refers to the prime contractor. Present and past performance shall be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform based on previous and current contract efforts.

7.2 The Offeror shall submit a completed Past Performance Questionnaire (PPQ) for a minimum of one (1) and up to three (3) relevant projects identified for Factor B – Technical Experience.

7.3 Offerors shall reference the addendum to clause 52.212-2 for further details.

8. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of Offeror’s qualifications and offers submitted to Federal agencies. If an Offeror's submissions contain information that they believe should be withheld from such requesters under FOIA on the grounds that they contain "trade secrets and commercial or financial information" [5 USC§552(b) (4)], the Offeror should mark its submissions in the following manner "Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act.”

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***** REFER TO FAR 52.212-2 ADDENDUM FOR ADDITIONAL INFORMATION *****

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(Reference 52.212-2)

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Addendum 52.212-2 Evaluation

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ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

I GENERAL

1. The Government anticipates awarding a firm-fixed-price contract to the Offeror whose offer is found to be the best value and most advantageous to the Government in terms of price and other factors considered. The Government will evaluate offers based on a comparative analysis of the offers received, considering the factors and requirements outlined in this RFQ.

2. The Government intends to evaluate the offers and award/issue a contract based on the initial offers received. Therefore, the initial offer should contain the best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. This statement is not to be construed to mean that the Government is obligated to conduct discussions or exchanges.

3. Failure to provide a reasonable and complete offer may reflect a lack of understanding of the requirements and may result in the elimination of further consideration.

4. Offers that merely restate the requirement or state that the requirement will be met without providing a supporting rationale are not sufficient.

5. The Contractor shall submit a firm-fixed-price offer according to the Addendum to 52.212-1 Instructions to Offerors. The factors identified below shall be used to evaluate the offer.

6. This acquisition is being conducted under FAR Part 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, and FAR Part 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves. The principles and procedures of FAR Part 15 do not apply. A contractor may be eliminated from consideration without further exchanges if its offer is not among those considered most advantageous to the Government based on the requirements of this solicitation.

7. The award resulting from this solicitation will be awarded to the responsible Offeror whose offer conforms to the solicitation and is determined to be the best value to the Government considering Price (Factor A), Technical Experience (Factor B), Technical Approach (Factor C), and Past Performance (Factor D). The non-priced factors consist of Technical Experience (Factor B), Technical Approach (Factor C), and Past Performance (Factor D). Factor C is more important than Factor B, and D, which are equal. When non-priced factors (B, C, D) are combined they are more important than priced factors (A).

8. By submission of its offer, the contractor is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide a complete accompanying rationale. The evaluation process shall proceed as follows:

II FACTOR A – PRICE:

1. Price submittals will be subjectively evaluated to determine the reasonableness of the offer for the overall price and individual CLIN pricing. The Government will not conduct price realism analysis as part of its price evaluation. The Government will evaluate the offer using price analysis techniques to determine fairness and reasonableness in relation to the SOW requirements. One or more of the following techniques will be used to ensure a fair and reasonable price:

1.1 Comparison of submitted prices received in response to the solicitation.

1.2 Comparison of submitted prices with the IGE.

1.3 Comparison of submitted prices with available historical information.

1.4 A total contract price or individual CLIN price that is found to be either unreasonably high or low in relation to the proposed work may indicate an inherent lack of understanding of the solicitation requirements and may result in the overall offer being removed from further consideration.

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2. Any inconsistency, whether real or apparent, between submitted performance and price/cost must be clearly explained in the price submission. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently priced submission, the nature of these approaches and their impact on price must be completely documented.

3. An offer whose price is determined to be unbalanced across CLINs (i.e., unreasonably high for one CLIN and unreasonably low for one CLIN) may not be considered for award and may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Government reserves the right to request any additional price-related information to determine a fair and reasonable price.

III NON-PRICE / TECHNICAL EVALUATION

1. The Government shall evaluate the non-price / technical portion of the offer. This evaluation shall be conducted by comparison of submitted technical details for Factor B. Factor C, and Factor D shall be evaluated by comparison of information available to the CO (provided references, CPARS, FAPIIS, SAM, etc.) Any aspect evaluated that does not meet the requirements of the RFQ may render the entire offer unawardable. Only those offers determined, either initially or as a result of discussions, as meeting the RFQ requirements will be considered for award. However, contractors are reminded that the Government reserves the right to award this effort based on the initial offers, as received, without discussions.

2. The offers shall be evaluated against the following technical factors:

2.1 FACTOR (B) - TECHNICAL EXPERIENCE

2.1.1 Evaluation of this factor is a subjective evaluation of the Offeror’s assessing the contractor’s experience with similar projects of similar size, scope, and complexity. The assessment of the contractor’s submittals will be used to subjectively evaluate the contractor’s demonstrated breadth and depth of experience in performing similar/relevant projects as defined in the solicitation requirements. Project relevancy will be assessed.

The assessment of the contractor’s relevant experience will be used as a means of evaluating the experience of the contractor to successfully meet the requirements of the solicitation. The Government will only review a maximum of three (3) Relevant Experience projects in the order of submission. Any projects submitted in excess of the three (3) relevant projects will not be considered.

2.3.2 Basis of evaluation: The Government will evaluate this factor to determine the extent to which the contractor’s demonstrated breadth and depth of experience demonstrate the capability to successfully meet the work requirements. Factor B – Technical Experience will be assessed holistically with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence that the Quoter is technically capable.

Confidence Ratings:

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with little or no Government intervention.

Some Confidence

The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with some Government intervention.

Low Confidence The Government has low confidence that the Quoter understands the requirement, proposes a sound approach or will be successful in performing even with Government intervention.

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2.2 FACTOR (C) - TECHNICAL APPROACH

2.2.1 Evaluation of this factor is a subjective evaluation of the Offeror’s understanding of the contract requirements (clauses, provisions, and the SOW) and demonstrated ability to meet contract requirements and SOW tasks based on its proposed technical details.

2.2.2 Technical details that do not adequately address how the Offeror proposes to meet the requirements may not be deemed as the best value to the Government. A technical approach, which is primarily a copy-and-paste version of the SOW requirements and performance standards, will not be considered for award.

2.3.3 Basis of evaluation: The Government will evaluate the Offeror’s understanding of the solicitation requirements (clauses, provisions, and the SOW) and demonstrated ability to meet contract requirements and performance standards based on its proposed technical approach. Factor C – Technical Approach will be assessed holistically with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence that the Quoter is technically capable.

Confidence Ratings:

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with little or no Government intervention.

Some Confidence The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with some Government intervention.

Low Confidence The Government has low confidence that the Quoter understands

2.3 FACTOR (D) – PAST PERFORMANCE

2.3.1 Evaluation of this factor shall be accomplished by the Government, including but not limited to the resources identified in FAR Part 13. The past performance evaluation will assess the relative risks associated with an offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by the offeror's record of past performance. In this context, "offeror" refers to the prime contractor. Present and past performance shall be evaluated as a measure of the Government's confidence in the offeror's ability to successfully perform based on previous and current contract efforts.

2.3.3 If an offeror has no record of recent or relevant past performance, the Offeror will be rated as “NEUTRAL.” A subfactor rating of “NEUTRAL” will not be evaluated favorably or unfavorably. During comparative evaluation, Offerors who can demonstrate recent and relevant past performance will be evaluated more favorably. Factor D – Past Performance will be assessed holistically with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence that the Quoter is technically capable.

Confidence Rating:

Neutral Offeror has no record of recent or relevant past performance, The Offeror will be rated as “NEUTRAL.”

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with little or no Government intervention.

Some Confidence The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing with some Government intervention.

Low Confidence The Government has low confidence that the Quoter understands

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2.3.4 Offerors are reminded that the Government will review any or all a combination of past performance information submitted by the Offeror as required per the solicitation and past performance data available in the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov/ and in the Federal Awardee Performance and Integrity Information System (FAPIIS) located at http://www.sam.gov. The Government reserves the right to obtain past performance information from any available source besides those specified and may contact customers other than those identified by the Offeror when evaluating past performance. Offerors are reminded that the burden of proving low-performance risk rests upon the Offeror.

2.3.5 The Offeror shall provide up to three (3) references which shall be for recent work performed and shall be relevant to the complexity, size, and scope of this solicitation’s requirements (if previous work of this nature has been performed). Each reference shall be limited to three (3) single-sided pages. Please ensure the up to three (3) references shall be identified for Factor B – Technical Experience.

2.2.6 For each past performance reference, Offerors shall list:

i. Name/address of organization contract was with

ii. Contract or project number/title

iii. Period of performance of contract

iv. Brief description of contract/project scope and dollar value (total contract value inclusive of any options)

v. Point of contact information for reference (name/title/phone number/e-mail address)

52.212-3 DEVIATION

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FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an…