PWS Attach 13 - Transition Requirements Amend 0006.pdf

Performance Work Statement (PWS) Operations and Maintenance Services

Central Utility Plant (CUP) - NIST Boulder, CO Campus

NIST Facilities in Ft. Collins, CO & Kauai, HI

Attachment 13 Contract Transition Requirements

September 2020

a) Services under this contract are vital to the Government and must be continued without interruption. In accordance with contract clause 52.237-3, Continuity of Services, the contractor shall provide services to facilitate an order and efficient transition to a successor contractor in the event that the incumbent is not selected for the award of the follow-on Central Utility Plant (CUP) Operations and Maintenance contract.

b) The transition period between contractors shall be the final 30 days of this contract.

During the 30 day transition the incumbent contractor shall cooperate and provide support with the transition of the successor contractor as outlined below.

c) Incumbent Contractor Responsibilities

i) During the 30 day transition the incumbent shall fully staff the CUP per the contract requirements, shall perform all contract requirements, and is fully responsible for contract performance.

1) All performance requirements related to CLIN X001 shall remain in place to include chemical treatment, preventative maintenance, minor repairs etc. The Contractor shall ensure that the plant is operable to meet daily load requirements for Steam, Chilled Water, and laboratory-grade air.

2) The incumbent shall continue to meet all contractual obligations for the preventative maintenance for the 30 days for CLINS X002, X003, and any remaining authorized work orders or emergency work orders issued under CLIN X004.

3) The incumbent shall remain the first responder to alarms.

ii) The successor contractor is authorized to staff the CUP facility and Boulder Site with one stationary engineer and one mechanic during each 8-hour shift for purposes of observation and familiarization with current operations and processes, to include witnessing responses to alarms. This transition is referred to as “shadowing”. The incumbent contractor shall accommodate the successor contractor staff in the CUP and on the Boulder Site and cooperate with the successor contractor during the 30-day transition or shadowing period.

iii) The incumbent contractor shall coordinate a date during the 30-day transition in which the transition of chemical storage shall be transitioned between contractors.

iv) The government will provide general Maximo and Metasys training to the successor contractor.

v) The incumbent shall be responsible for providing training on the following:

1) Boilers:

How to swap the boilers from manual to automatic Go through a manual transfer to the generators at the CUP Startup/shutdown of a boiler Transferring from one boiler to another

2) Chilled Water System:

Chiller rotation – How to rotate the chiller to the one you want when you are doing maintenance Review of the flushing of the strainers for the cooling towers Rotation of cooling towers How to reverse the blades of the cooling towers for a defrost cycle

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3) Air Compressors/Dryers:

Swapping the air compressors from condenser water to domestic water and back.

Changeover of air compressors and air dryers for manual rotation

4) How to operate the plant in manual mode (without Metasys):

Chillers/Cooling Towers Boilers Air Compressors

5) Water chemistry – demonstrate for successor contractor how water chemistry testing/monitoring is currently completed.

iv) During the 30 day transition the incumbent shall coordinate and work with one stationary engineer and one mechanic during each 8-hour shift. Allowing the successor contractor to observe the plant in operation 24/7 shall be key in the transition.

Allowing observation in the swing and mid shifts will allow the successor contractor the ability to witness out of hours responses.

v) The incumbent remains first responder to alarms shall take the on-duty mechanic from the successor contractor with them on the alarm response.

vi) In addition, the incumbent contractor shall insure the successor contractor participates in all mechanical room walks and any chemical checks for the existing equipment on the Boulder site.

d) Successor Contractor Responsibilities

i) The successor contractor shall staff, at a minimum, one stationary engineer and one mechanic per 8-hour shift. The successor contractor shall obtain a NIST email, all required network/system access (Metasys/Maximo), and be able to access, view Metasys and acknowledge or respond to alarms with the incumbent contractor.

ii) During the 30 day transition the successor contractor shall observe the incumbent contractor in the operation of the CUP 24/7. In addition, they shall respond with the incumbent contractor on-shift mechanic the for alarm responses.

iii) The successor contractor shall obtain Maximo and Metasys training during the 30-day transition from the appropriate NIST personnel. Trainings will be offered between the hours of 7:00-3:30; the contractor shall make available all personnel for these trainings.

iv) During the 30 day transition a date shall be established to have the mechanic(s) from the successor contractor at the Boulder site for an onsite review of the equipment that is maintained under this contract. An orientation on what preventative maintenance and repairs have been performed shall be completed with a NIST representative. The successor contractor mechanic shall accompany the incumbent contractor mechanic during their monthly PMs during the 30-day transition for observation.

v) During the 30 day transition a date shall be established to have the mechanic(s) from the successor contractor walk each of the main buildings on the NIST site with the appropriate building manager. This will include Buildings: 1, 2, 3, 24, 81, and 92.

The intent will be to identify the different types of HVAC systems operating in the buildings so as to have familiarity when responding to alarms out of hours.

vi) During the 30 day transition a date shall be established to have a mechanic from the successor contractor at the Ft. Collins site for an onsite review of the equipment that is maintained. An orientation on what preventative maintenance and repairs have been performed shall be completed with a NIST representative.

vii) During the transition between the incumbent contractor and the successor contractor the successor contractor shall not utilize any of the incumbent contractor's property such as microwave, refrigerator, or personal computers utilized to perform work on their contract.

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viii) During the 30 day transition the successor contractor shall make appropriate arrangements to install their chemical condenser water and boiler water treatment equipment. The successor contractor shall coordinate installation during the 30 days in which the chemical condenser water treatment equipment and its operation shall be transitioned between contractors. At the end of the 30 days the successor contractor shall begin providing chemicals immediately and have their chemical supply on hand.

During this 30 days, the successor contractor shall provide the chemical parameters to align with their intended chemical treatment plan to the COR for review.

ix) In the event the incumbent contractor is awarded the follow-on contract there will be no transition period and performance shall commence as stated in the follow-on contract.

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