CUP PWS 2020-10-01 Amend 0006.pdf

NIST Boulder Central Utility Plant, Operations, Maintenance and Repair RFP 1333ND20RNB190010 Amendment 0006

1 Series – Introduction of NIST

1.1 - Intent

1.2 - Shift Information

1.3 - Contract Transition Requirements

2 Series – Key Personnel

2.1 - Key Personnel Requirements

2.2 - Uniforms

2.3 - Employee appearance

2.4 - Employee PPPE

2.5 - Employee Communication

3 Series – Running of the Central Plant

3.1 - Operation and Maintenance of CUP at the NIST site in Boulder, CO

3.2 - Materials and Equipment supplied by the contractor

3.3 - Materials and Equipment supplied by the government

4 Series -Preventative Maintenance

4.1 - Preventative Maintenance

4.2 - Ft. Collins

4.3 - Hawaii

5 Series – Reporting Requirements

6 Series –Major Repairs

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

1.1 Intent

NIST intends to award a Performance Based Service Contract for the services identified in this Performance Work Statement (PWS). The contract will have Firm-Fixed Price (FFP) line items for the following tasks:

1. 24/7/365 Operation and Maintenance Services at the Central Utility Plant (CUP) in Boulder, CO.

2. Preventative and Scheduled Maintenance at the WWV/WWVB Field Site in Ft. Collins, CO.

3. Preventative and Scheduled Maintenance at the WWV/WWVH Field Site in Kekaha, HI.

In addition to the FFP line items for Operation and Maintenance of the CUP, and the preventative maintenance at the other two sites, NIST further intends to provide for Time and Material (T&M) contract line items for necessary repairs outside the scope of maintenance. Funds in these line items are available ONLY for approved repairs, replacements, and/or rental of equipment to provide 24/7/365 operations of all systems associated with the CUP, all steam systems including piping, traps, expansion joints, condensate systems and all other Misc. components of a steam system, all chillers and chilled water supporting components, all air compressors and compressed air supporting components, any supporting building 42 or tunnel services such as domestic water, electrical and fire protection, all equipment at all three NIST sites that is maintained by the contractor shall be repaired under the repair line items.

All work must be performed in compliance with General Instructions for Conducting Work at the NIST Boulder Campus, and the Fort Collins, CO and Kauai, HI Field Sites - FMD-B, Current Version.

N/A N/A

1.2 Shift Information The CUP shall be staffed with 3 shifts of staff per 24 hours.

For safety concerns and operational continuity with NIST personnel the shifts shall be 8 hours long.

Shift 1 shall be: 7:00am - 3:00pm Shift 2 shall be: 3:00pm-11:00pm Shift 3 shall be: 11:00pm-7:00am All staff members will be hard badged with 24 hour access

The plant shall be staffed 24/7/365. 100%

1.2.1 Shift Information Contractor shall fully staff the central plant with badged employees.

Contractor shall follow the multiple step badging process of the NIST Boulder site.

Contractor shall submit required badging paperwork for employees to NIST 45 days prior to effective date of the contract or any personnel changes during the life of the contract.

100%

1.3 (Amend 0006)

Contract Transition The contractor shall fully cooperate with contract transition requirements contained in PWS Attachment 13 - Contract Transition Requirements

Services under this contract are vital to the Government and must be continued without interruption. In accordance with contract clause 52.237-3, Continuity of Services, both the incoming and outgoing contractors shall provide services to facilitate an orderly and efficient transition to the contractor selected for the award of this contract and the subsequent follow-on Central Utility Plant (CUP) Operations and Maintenance contract.

The transition period between contractors shall be the first 30 days of a new contract and the final 30 days of an existing contract. During the 30 day transition the incumbent contractor shall cooperate and provide support with the transition of the successor contractor as outlined below.

The contractor shall fully cooperate and provide services to facilitate an orderly and efficient transition at the start of this contract as the successor contractor and at the end of this contract as the incumbent contractor.

100%

2 Key Personnel The contractor shall provide the appropriate personnel to perform the necessary work as listed below.

Key personnel positions must be employees of the prime contractor. Key personnel cannot perform as a sub-contractor.

2.1.1 Key Personnel (Project Manager)

The Contractor shall provide a Project Manager who will be responsible for the performance of the work.

The Project Manager and alternate will have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Must have experience managing other projects of similar size and scope. May act as security point of contact responsible for all security aspects of the contract.

The name and contact information of this person, and alternates who will act for the Contractor when the manager is absent, will be designated in writing to the contracting officer and COR within 10 days after award. These people will serve as an emergency contact and be available 24/7/365.

100%

2.1.2 Key Personnel (Alternate Project Managers) The contractor shall provide an alternate project manager.

The Project Manager and alternate will have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. May act as security point of contact responsible for all security aspects of the contract.

The name and contact information of this person, and alternates who will act for the Contractor when the manager is absent, will be designated in writing to the contracting officer and COR within 10 days after award. These people will serve as an emergency contact and be available 24/7/365.

2.1.3 Key Personnel (Project Engineer)

The Contractor shall provide a dedicated Project Engineer who is a stationary engineer experienced in the operation of large mechanical systems such as boilers, chillers, air compressors and central plant operations.

It shall be the duty of this person to be on the NIST Boulder site and coordinate the delivery of quality service, offer technical assistance, make suggestions for systems improvement and implement quality assurance by submitting the daily logs. See section 2.1.4 for qualifications

This Project Engineer shall be available during the core hours of (0700 – 1500), Monday through Friday. Daily logs shall be submitted by 9 a.m. to the COR via email utilizing the format given by NIST.

Available 80% of the time

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

2.1.4 (Amend 0006)

Key Personnel (Stationary Engineers)

Stationary Engineers shall have a valid Stationary Engineer certification/license and possess or obtain a valid Stationary Engineer Certificate from the City and County of Denver. The stationary engineer will be responsible for utilizing and monitoring the NIST Direct Digital Control Building Management System.

The stationary engineer will be responsible for utilizing and monitoring the NIST Direct Digital Control Building Management System.

CUP personnel (Stationary engineer) will have to be competent to operate this system and diagnose problems of specified equipment using it.

Stationary Engineers must have four-years of verifiable work in stationary engineering work consisting of a minimum of three-years operating high-pressure steam boilers producing over 10 hp and steam pressure over 15 p.s.i.

or water heating boilers when the water temperature exceeds 250 degrees F in the system, and a minimum of one-year operating refrigeration Equipment requiring an operator.

The digital control systems used by the Government is Johnson Controls/Metasys. The NIST System Administrator will provide an 8 hour orientation to the NIST Metasys Controls system upon award of the contract.

Stationary Engineers must possess or be able to obtain a City and County of Denver Stationary Engineer Certificate within 180 days of the contract award date.

Stationary Engineers are required to maintain a valid City and County of Denver Stationary Engineer Certificate through the life of the contract. New hire personnel after the award date will be required to have the proper qualifications before holding the position of Stationary Engineer and will have 180 days in which to obtain City and County of Denver Stationary Engineer Certificate.

Proof of qualifications for stationary engineer's certification/license shall be provided as shown below:

1) No later than 30 days after contract award or after applicable employee starts work

2) Upon Receipt of City and County of Denver certification (no later than 180 days after applicable employee starts work).

3) Annually upon not later than 30 days after receipt of any option modification.

100%

2.1.5 (Amend 0006)

Key Personnel - HVAC Mechanics HVAC mechanics shall have a minimum of 5 years of experience and hold a Universal CFC License

The Contractor shall ensure employees have current and valid professional certifications before starting work under this contract. The Contractor shall provide, to the NIST COR, a photocopy of the certification (CFC license) of each worker that handles refrigerants on the NIST Site before such work commences.

All workers handling refrigerants on the NIST site must be certified as at least Class III Technicians as required by 40 CFR part 82, subpart F. Proof of these certifications will be provided to the Government 30 days prior to the employees start of work.

Proof of qualifications for HVAC Mechanics CFC License shall be provided as shown below:

1) No later than 30 days after contract award or after applicable employee starts work

2) Annually not later than 30 days after receipt of any option modification.

100%

2.2 Uniforms

The contractor employees (including management and supervision) shall wear a distinctive uniform for easy identification.

Uniforms will consist of shirts and work pants as appropriate for the job and for the gender of the employee. No shorts or skirts are allowed due to safety concerns. The shirt portion of the uniform will have, at a minimum, the contractor’s company name, and be any combination of colors. All contractor employees shall be in uniform within 30 days after effective date of the contract.

All contractor employees shall be in uniform when on duty at NIST.

100%

2.3 Employee appearance Employees are required to dress neatly and be clean.

It is the Contractor’s responsibility to ensure all employees practice good hygiene, dress appropriately.

All clothing is neat and free of stains, holes, tears, etc. 100%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

2.4 Employee PPE Contractor shall wear PPE during operations and maintenance of this contract The contractor will be responsible to provide the appropriate PPE.

The Contractor shall ensure all Contractor and sub-contractor employees wear appropriate PPE as determined by the Contractors site-specific safety plan and job hazard analysis. Contractor shall also adhere to posted hazard signs by wearing the appropriate PPE for the area.

100%

2.5 Employee Communication Employees shall be able to communicate in writing and speaking effectively in English. N/A All contractor employees speak, read, write, and understand English.

100%

3 Operation and Maintenance of CUP at the NIST site in Boulder, CO Contractor shall provide management and staffing services to operate the Central Utility Plant (CUP), Bldg. 42 and all utilities located in the tunnel system that is attached to building 42.

The CUP Shall provide steam, laboratory-grade compressed air, and chilled water to buildings 1, 2, 3, 24 and 81 and chilled water only to building 92 on the NIST campus. Contractors shall staff to operate building 42 CUP building 24/7/365.

It is required that one person per shift shall serve as the shift supervisor and shall possess a valid Stationary Engineers Certificate from the City and County of Denver and at a minimum one qualified HVAC mechanic.

The CUP shall be maintained according to all Colorado boiler and pressure vessel guidelines, in effect as of the date of the solicitation, and remain operational 24/7/365.

100%

3.1 (Amend 0006)

Operational There are several pieces of specialized equipment in the CUP that require a factory trained technician to perform the monthly required preventive maintenance.

Four (4) Carrier Chiller’s: 1498 ton capacity each Four (4) Ingersoll Rand Air compressors 100 h.p. each.

Four (4) Ingersoll Rand Desiccant air dryer systems.

Carrier Factory trained technicians for the chillers or Ingersoll Rand factory trained technicians for the air compressors/dryers to perform the monthly required preventive maintenance. Submit to COR certification of factory trained technician 30 days prior to the preventative maintenance taking place.

100%

3.1.1 Operational Contractor shall adhere to a contractor developed quality control plan The contractor shall provide to the NIST COR a contractor quality control plan to be adhered to through the duration of the contract.

Contractor shall submit required quality control plan to NIST COR within 30 days of contract award. Any changes to quality control plan shall be communicated to NIST 30 days prior to implementation.

100%

3.1.2 (Amend 0006)

Operational Requirements The Central Utility Plant operates 24/7/365 with no unscheduled outages within the contractors control.

Many research laboratories operate and have equipment running 24/7/365.

Any disruption of services provided by the CUP may cause severe loss of valuable information.

The coordination of activities between the COR, the contractor and the site building occupants is critical in an effort to minimize disruption of the research and damage to ongoing experiments.

The COR must be notified at least 72 hrs. prior to any disconnect of power and or shut down of a system/system component to ensure that affected parties can be notified of the shut down so as not to disrupt ongoing work.

The COR will require 14 days notice prior to, in order to provide notice to customers who will be affected.

100%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.1.3 Operation and Maintenance of CUP The COR shall always be notified in the event of an unplanned outage.

COR phone number will be given to contract at kickoff meeting.

Notification shall consist of the problem, current actions being taken and anticipated time frame for equipment to be restored.

In the event of an unplanned outage the contractor shall notify the COR by phone within the hour of the outage.

100%

3.1.4 Operation and Maintenance of CUP

The Contractor is responsible for operating the plant to meet the daily plant load requirements for Steam, Chilled Water and laboratory-grade air, to include seasonal changes.

The contractor needs to determine the equipment that shall be needed to provide the adequate steam, chilled water and lab grade quality compressed air according to seasons and site demand. The plant shall be maintained with the following equipment operating or on ready standby: The Summer and winter Boiler requirements are the same one boiler operating and one boiler warmed up on standby. The load requirements for the chillers is two chillers operating and one chiller on standby summer and winter for the current site load conditions. The air compressor load varies according to scientific activity but the requirements are that one compressor and drier always operating with a second air compressor and drier on standby cycling on and off per load demands there shall also be a third compressor and drier always available in ready standby. There should never be more than one boiler, one chiller, one air compressor and one air drier in need of repair or down for preventive maintenance at one time. Contractor shall be responsible for operating and maintaining all existing equipment that exists on the asset list at time of award. The current operation requirements listed above are subject to change with load requirement changes.

The CUP shall be operated and meeting the daily requirements 24/7/365 (no unplanned outages of steam, chilled water or compressed air)

100%

3.1.5 Operation and Maintenance of CUP It is mandatory that a Stationary Engineer with a current certificate be on duty 24/7/365.

NIST Boulder shall require for safety purposes that the CUP shall have at least 1 Stationary Engineer on duty at the CUP at all times.

The Stationary Engineer must remain in the CUP (Building 42) at all times or be in the vicinity of the adjacent cooling towers and generators at Building 42.

95%

3.1.6 Operation and Maintenance of CUP It is mandatory that an HVAC Mechanic be on duty 24/7/365.

For the HVAC Mechanic - On duty shall be deemed as being on the NIST Boulder site. It is acceptable for the HVAC mechanic to be in the CUP, doing rounds of mechanical rooms, preventative maintenance, handling emergencies or responding to address alarms.

During normal business hours the HVAC mechanic will respond to alarms within the CUP. Outside of normal business hours the HVAC mechanic will respond to alarms throughout the Boulder site.

The HVAC Mechanic must remain on the NIST Boulder site to respond to alarms within 15 minutes.

95%

3.1.7 Operational Requirements

Contractor shall provide a means to communicate between the stationary engineer and the HVAC mechanic.

Contractor is responsible for providing the equipment. This could be cell phones or radios, this is a requirement for safety concerns. Contractor is responsible for ensuring the equipment is operational or providing a replacement as needed. NOTE: There are places on the site that do not have cell phone service.

Stationary engineer must be able to communicate with HVAC mechanic on duty at all times.

95%

3.1.8 Operational Requirements The Contractor shall perform routine operating inspections for the equipment in the CUP.

Routine operating inspections shall consist of visual inspections, log readings, routine adjustments, calibration and an assessment of operational conditions to ensure proper operation at optimum efficiencies. Documentation shall be maintained in an Excel spreadsheet and made available to the COR as requested. Any operational discrepancies or mechanical malfunction will be immediately reported to COR.

Daily readings, one per shift, shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly Report.

90%

3.1.9 Operational Requirements The Contractor shall perform routine operating inspections for the NIST Boulder Site.

Once per 8 hour shift (does not include normal hours of operation, 0700 to 1530 Monday Through Friday) the HVAC mechanic shall perform walks through all mechanical rooms within the buildings on the NIST Boulder site. See PWS Attachment 1, Mechanical Room and Preventative Maintenance (MR_PM) List.

The contractor shall document rounds in Daily Report (PWS Attachment 3). Daily Reports shall be submitted by 9 a.m. to the COR via email.

90%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.1.10 Operation and Maintenance of CUP

The contractor shall respond to any Metasys alarms, calls from police dispatch or notification from COR 24/7/365.

Contractor will be responsible for calls from 1500 to 0700 during week days and 24/7 during the weekends, 365 days per year. This shall also include government holidays, early releases or site shutdowns due to inclement weather when federal personnel are off site. The government is responsible for calls from 0700-1500 each normal business day.

The contractor will be responsible to provide 4 hours of support per call.

Support shall be defined as general support for any issue on the NIST site such as water leaks, broken equipment, check and verification of temporary equipment etc. If parts are readily available or can be provided by NIST immediately the contractor shall perform the repair within the 4 hours.

The government is responsible for immediate response from 0700-1500 each normal business day.

The Contractor's response time for the NIST Boulder Site during other-than-normal hours of operation (1500 to 0700) and holidays/early dismissals/site closures will be no more than 15 minutes from the time of receipt of notification by the COR or designee.

95%

3.1.11 Operation and Maintenance of CUP Normal Hours - Metasys alarms monitoring, and notification 24/7/365

Contractor shall be responsible to monitor, review, acknowledge and communicate any alarms received from 0700 to 1500 each day.

Communication of alarm shall be to Metasys Administrator, their backups or the COR. No physical response by the contractor for the alarms is required from 0700 to 1500.

Alarms shall be communicated to Metasys Administrator or COR within 15 minutes.

95%

3.1.12 Operation and Maintenance of CUP After Hours - Metasys alarms monitoring and response 24/7/365 Contractor shall be responsible to monitor, review, acknowledge, and physically respond to any alarms received from 1500 to 0700 each day.

Alarms shall be responded to within 15 minutes. 95%

3.1.13 Operation and Maintenance of CUP Metasys Alarm Reporting Contractor shall document all alarms and associated responses on the Daily Report (PWS Attachment 3).

Alarms shall be logged on the Daily Report and provided electronically to the Government daily.

95%

3.1.14 Operational Requirements

The Contractor shall provide all labor, supplies, repair parts, tools, and equipment required to provide preventative maintenance services on all equipment within the CUP.

See PWS Attachment 1, Mechanical Room and Preventative Maintenance (MR_PM) List and PWS Attachment 4, Job Plans pertaining to the CUP equipment.

This is for the equipment in the CUP and does not include building infrastructure such as the walls, electrical and lighting.

On the equipment list there are CUP Carrier brand Chillers and Ingersoll Rand air compressors and air dryers. These units are categorized as specialized and critical equipment. Therefore NIST is requiring all maintenance performed on these units be performed only by factory certified Carrier and Ingersoll Rand technicians.

All PMs are issued in the NIST Maximo system within the first 3 business days of the month and are required to be closed out by the last business day of the same month.

Contractor shall complete preventative maintenance in accordance with PWS Attachment 5, Job Plans.

Contractor shall utilize the NIST Maximo system to record completion of the PMs. PMs must be completed within the same month of being issued by the government.

Any documentation from the factory certified technician shall be provided to COR within 5 business days of completion of the PM.

Documentation of the service technician certification (if required) to be utilized for the critical equipment PMs shall be provided to the COR prior to work beginnings.

95%

3.1.15 Operational Requirements (Annual Repairs)

Annual steam boiler inspection

Steam boilers must be opened up annually for inspection by a certified third party; the Contractor shall open up all steam boilers annually and assist the inspector’s as needed during the inspection process. Contractor shall coordinate date of inspection with COR.

Inspection shall occur between July 1 and August 31 of each year for the 3 steam boilers.

A written report and any other supporting documentation from the inspector documenting this requirement must be given to the COR within 7 days of inspection.

100%

3.1.16 (Amend 0006)

Operational Requirements (Annual Repairs)

Steam boilers shall be tuned annually, immediately after the steam boiler inspections. Contractor is responsible to perform the tuning.

Boiler shall be tuned per the manufacturer's operation and maintenance manual.

A written report of the boiler tuning and any other supporting documentation must be given to the COR within 7 days of tuning.

95%

3.1.17 Operational Requirements Boiler blowdowns

Contractor shall perform boiler (Boilers 17, 18, 19) blowdowns per the results of the water treatment testing on a daily basis.

Boiler shall meet chemical manufacturer's control range for total dissolved solids.

A daily written log shall be submitted on boiler maintenance with the monthly deliverables to the

COR.

95%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.1.18 Operational Requirements

Contractor shall provide chemical testing on the boilers, steam, chilled water, condensate and condenser water systems.

Balanced chemistry in the water in the cooling towers and boilers at the CUP must be maintained within predetermined control ranges to maximize equipment service life, control scale and oxygen in the boilers, and control corrosion and deposits in condensate system and algaecide and bacteria in the cooling towers. Contractor must comply with NIST wastewater discharge and release reporting plan.

Contractor shall maintain chemical levels that are set by chemical supplier for industry standard protection in all of our systems.

The Contractor shall maintain a daily test log that will be available to the COR upon request.

Contractor shall provide a chemical treatment plan to the COR within 30 days of award outlining types of chemicals being used in all systems and the control parameters that shall be maintained.

Chemical Testing results shall be provided to the Government by the 5th business day of each month as part of the Monthly Report.

95%

3.1.19 Operational Requirements Chemical Injection pump operation The contractor will be responsible for utilizing the government supplied re-build kits to repair chemical injection pumps and to rebuild pumps, replace pumps and replace tubing as necessary.

The contractor shall use the spare parts to provide the repairs as needed.

95%

3.1.20 Operational Requirements Spare Parts List Management

See PWS Attachment 7, Spare Parts Inventory which provides a list and quantity of the spare parts the Government will provide to support this contract. The Government will replenish only these parts as noted on the monthly inventory.

Minimum quantity levels are maintained to support normal operations.

As part of the monthly deliverable to the COR the contractor shall provide a copy of the spare parts list indicating if any items are needing to be ordered.

95%

3.1.21 Operational Requirements Building 42 Meter Readings

Readings shall be taken daily for the meters on the boilers, air compressors, chillers, cooling towers, makeup water, main water meter and the condenser water blowdown.

Contractor shall perform meter readings during the first 2 hours of each shift for all meters within Building 42.

A report showing each daily meter reading shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly

80%

3.1.22 Operational Requirements Steam Trap Maintenance and Testing

Contractor shall be required to perform all steam trap maintenance in Building 42 (CUP) and main steam tunnel attached to Building 42. There are 11 steam traps within Building 42 and 16 located in the tunnel.

Contractor shall be required to test all steam traps annually (the dates will be identified in the monthly PM list)

The contractor shall perform maintenance per steam trap specifications.

Contractor shall provide report to COR on trap testing and maintenance. COR shall perform walk of completed work for verification of steam trap operation.

95%

3.1.23 Operational Requirements Steam Trap Repairs

Contractor shall be required to re-build traps upon any failures found in testing.

All parts and materials shall be provided by the government to perform repairs within 30 days of notification by contractor.

Contractor shall perform repair within 2 weeks after the parts are received to meet manufacturer's specifications of steam traps.

Repairs shall be documented and shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly Report.

95%

3.1.24 Operational Requirements All areas shall be kept neat and clean in Building 42.

Custodial services are provided by the Government in all restrooms, offices and common areas in the CUP (B42). The Contractor shall keep all areas neat and clean throughout Building 42.

The space shall be free of debris and kept free of hazards.

90%

3.1.25 Operational Requirements Building 42 Floor Washdown Contractor shall wash down the boiler room and chiller room floors. The floors will be washed down every 2 weeks. 90%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.1.26 (Amend 0006)

Operational Requirements When refrigerants are transferred into or out of NIST equipment leak rates will be recorded and monitored by the Contractor.

All workers handling refrigerants on the NIST site must be certified as at least Class III Technicians as required by 40 CFR part 82, subpart F

Regardless of the size of the refrigerant leak or release, the Contractor shall notify the COR, in writing (email is acceptable) within 8 hours of a refrigerant leak being detected or a release occurring.

A detailed/written refrigerant transfer inventory shall be provided to the COR within ten (10) working days of the transfer of refrigerant.

A follow up detailed report of the leak or release shall be provided to the COR within ten (10) working days.

The Contractor shall provide copies of these leak rate records to COR with the monthly reports.

100%

3.1.27 Operational Requirements

The Contractor shall operate Central Utility Plant and perform daily operation, minor repairs and maintenance on boilers, chillers and related equipment in the CUP and tunnel.

The Minor Repair services will provide for cleaning, calibration, repair and replacement of small components to keep the system operational. If the repair service cannot be reasonably accomplished without compromising the integrity of the regular operation, the COR shall be notified to determine if these services can be performed by using the CUP personnel or by a subcontractor to the contractor to perform this repair by using the repair line item included in this contract with the CO or the COR’s approval.

All equipment shall meet manufacturer's standard performance requirements.

The contractor shall document minor repairs in Daily Report and provide additional information, where appropriate, electronically to the Government by the 5th business day of each month as part of the Monthly Report.

85%

3.1.28 Operational Requirements (Minor Repairs)

The Contractor shall perform Minor Repairs consisting of tasks which are performed on an “as needed” basis.

May require minor disassembly and replacement lasting less than four (4) man-hours per item at no additional cost to the government.

Included are:

(1) Measurements

(2) Adjustments

(3) Replacement of routine expendable parts

(4) Replacement of defective controls (other than DDC controls), switches and indicator lamps

(5) Lubrication of moving parts, on a scheduled basis.

All equipment shall meet manufacturer's standard performance requirements.

The contractor shall document minor repairs in Daily Report and provide additional information, where appropriate, electronically to the Government by the 5th business day of each month as part of the Monthly Report.

85%

3.1.29 Operational Requirements (Major Repairs)

Typical Major Repair items are generally identified as those services requiring skill levels not normally associated with Boiler Operators and those requiring over four (4) man-hours of labor. Any major repairs or modifications to equipment and systems are considered beyond the scope of the preventative maintenance specified in this contract and is covered under a separate contract line item for repairs.

The COR will determine what if any corrective measures are needed. In each case, any additional work to be performed is considered a separate task, and will have a defined scope of work that is separate and apart from the preventative maintenance part of this contract. The government reserves the right to openly compete and award such tasks to contractors who are best suitable for that work. If the Government determines repairs are to be completed under this contract the contractor shall prepare an itemized quote that must be authorized by the CO. After authorization is given by the CO the contractor shall complete the repairs and notify the COR of completion. COR shall conduct an inspection of repairs prior to any payments to the Contractor.

Examples - This list is not all-inclusive:

(a) Boiler shell, welding and repair

(b) Boiler refractory

(c) Boiler tube replacement

(d) Boiler burner replacement

(e) Entire boiler replacement or overhaul

(f) Valve replacement (over 2”)

(g) Pipe repair

(h) Direct Digital controls, hardware/software

(i) Pump coupling alignment

(j) Motor replacement

(k) Electrical wire replacement and/or panel repair due to “shorted” circuitry

(l) Electrical repairs to magnetic starters and/or to disconnect panels

(m) Replacement of pump: 1)seals, 2)bearings, 3) shafts, 4) impellers

(n) Vibration analysis

If the need for such work is identified during the course of preventive maintenance, then the COR shall be notified within 8 hours.

3.1.30 Operational Requirements (Major Repairs)

If a major repair is authorized, contractor shall ensure equipment is operational.

Equipment shall meet manufacturer's performance standards.

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.2.1 Materials and Equipment supplied by the Contractor (Chemicals)

Contractor shall provide all chemicals, chemical testing equipment/reagents for boilers, chilled water system and condenser water system at building 42 (CUP).

All equipment is listed in PWS Attachment 1 – Mechanical Room and Preventative Maintenance (MR_PM) List. This is intended to support normal operations of the central plant utilities provided to the site. This does not include situations where repairs are needed due to unforeseen circumstances.

Contractor shall perform maintenance per manufacturer's recommendations.

A monthly report of the chemical test results shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly Report.

95%

3.2.3 Materials and Equipment supplied by the Contractor

The Contractor shall supply all hand tools or specialized equipment, materials and expendables required for the performance of the preventative maintenance portion of this contract unless otherwise specified in this document.

Expendable items may include lube, shop towels, rags etc. The supplies or materials shall be per the manufacturers recommendations to ensure maximum efficient operation.

Contractor shall perform the uninterrupted preventative maintenance without government furnished tools or supplies.

95%

3.2.4 Materials and Equipment supplied by the Contractor (Chemicals)

Contractor must provide chemical totes for condenser water system in the basement of CUP building 42. Contractor shall also provide a chemical condenser water controller for Building 42 condenser water system.

This controller shall be installed and maintained by the contractor. Contractor shall also provide chemical mixing containers if not using direct chemical injection that is usually supplied by chemical manufacturer.

Contractor shall also provide a way to pump chemicals to basement into totes that are provided by contractor. There is existing piping that the chemicals are currently pumped through into the basement totes. This piping will be available but the totes will not be available as they belong to the current chemical supplier Nalco. Please note, there is no elevator in the Central Plant to move chemicals with. As a point of reference: Nalco chemical products are currently in use.

Chemicals shall be provided and supplied as required per chemical manufacturer's standard recommendations.

A monthly report of the chemical test results shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly Report.

95%

3.2.5 (Amend 0006)

Materials and Equipment supplied by the Contractor (Deliveries)

Product and materials procured by the Contractor for performance of this contract shall not be shipped directly to NIST.

The Contractor is responsible for bringing all products and materials onto the NIST Campus. The government shall not coordinate deliveries.

Any delivery in support of this contract shall be delivered to NIST and will be subject to the NIST shipping/receiving process on site. All deliveries shall have the contractors point of contact, phone number and location of building 42 to allow for arrangement of delivery or pickup.

If a large delivery truck is required, site access would need to be coordinated for a daily paper badge. See PWS Attachment 8, General Instructions paragraph 3.3G for notification requirements.

95%

3.3.1 Furnished By the Government

The Government will make available equipment for use by the contractor. See Solicitation/Contract Attachment J.1, Government Furnished Equipment List.

Any damage to this equipment beyond normal wear and tear shall be the responsibility of the Contractor. Contractor shall be responsible for performing and documenting daily inspections of government furnished equipment by a qualified person before subject equipment is used. In addition, a monthly inspection shall also be performed. The government will provide the manufacturer's inspection checklist for contractor use. Qualified person is defined as “by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.” Additionally, the qualified person shall be responsible for plugging in all equipment to ensure batteries are properly charged. Moreover, Contractor shall also be responsible for checking battery fluid level and adding distilled water as needed. The government shall provide distilled water for the batteries. If discrepancies are found during the daily inspection, Contractor shall immediately report all issues to the COR so repairs can be made. The government shall make every effort, subject to availability of funds, to keep this equipment operational and shall perform an annual certification inspection. It shall be the responsibility of the Contractor to provide and document equipment specific training to employees who will be utilizing government furnished equipment. If the Contractor is unable or unwilling to train their employees on the government furnished equipment, the Contractor shall be responsible for providing their own equipment that will comply with all functions of this contract.

The Contractor shall ensure that this equipment is used only for official duties required in the performance of this contract. No unauthorized users of the equipment shall be allowed.

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

3.3.2 Furnished By the Government The Contractor shall use Government supplied steam traps and re-build kits N/A

Contractor shall utilize new steam traps and re-build kits to repair or replace steam traps within 24 hours of parts being received. After re-build steam traps shall perform at normal operating temperatures.

100%

3.3.3 Furnished By the Government

The Contractor shall use Government supplied chemical injection pumps for the condenser water system, chilled water system and boiler system.

The Government will provide replacement pumps, rebuild kits and all supply tubing and injection quills.

The exception of the building 42 condenser water controller and chemical mixing containers this item shall be furnished, installed and maintained by the contractor.

The contractor will be responsible for utilizing the government supplied re-build kits to repair chemical injection pumps and to rebuild pumps, replace pumps and replace tubing as necessary.

Contractor shall repair or replace new chemical injection pumps within 24 hours of parts being received.

95%

3.3.4 Furnished By the Government

The Government shall supply all chemical containment pallets for chemical storage and flammable lockers for flammable materials.

The Contractor shall store all boiler chemicals and other related chemicals in appropriately sized containment, and flammable materials in a certified and labeled flammable locker. Contractor shall meet: OSHA 1910.106 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=9752&p_ table=standards and shall meet: NFPA 30 Flammable and Combustible Liquids Code:

https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=30

Contractor shall utilize appropriate chemical containment pallets for the chemicals being stored.

100%

4 Preventative Maintenance

NIST has a requirement for site PM’s on all equipment listed in PWS Attachment 1, Mechanical Room and Preventative Maintenance (MR_PM) List.

The Contractor shall maintain all equipment according to PWS Attachment 5, Job Plans.

The equipment that shall require maintenance is listed in PWS Attachment 1 – Mechanical Room and Preventative Maintenance (MR_PM) List

For any equipment that a job plan is not included in PWS Attachment 4, Job Plans; the contractor shall perform maintenance in accordance with the manufacturers recommendations.

Materials provided by the Contractor include (but are not limited to) manufacturer recommended belts, air filters, gaskets, chemicals, glycol, corrosion inhibitor, and lubrication.

The Contractor shall notify and coordinate with the COR 14 days in advance for any preventative maintenance. The COR will inform building occupants prior to any major shutdown.

Contractor shall perform scheduled maintenance to ensure equipment maintenance meets performance standards as detailed in this PWS and attachments.

Contractor shall provide to the COR a checklist for each piece of equipment that has preventive maintenance performed on it. The checklist shall cover all work performed on the unit to include any readings taken, airflow checks, deficiencies found.

This checklist shall be provided electronically to the Government by the 5th business day of each month as part of the Monthly Report.

85%

4.1 (Amend 0006)

Preventative Maintenance The Contractor shall provide for the Government detailed Standard Operating Procedure (SOP) in order to accomplish preventative maintenance as it is assigned in the NIST Maximo system.

The Contractor shall review the existing information the government has in its computerized Maintenance Management System (MAXIMO). After a detailed review the contractor shall notify COR of any discrepancies.

All PM’s shall correspond to PWS Attachment 1 and 4.

The Contractor shall verify the Information provided in PWS Attachment 1 4 to include current location/identification of each piece of equipment described.

Contractor shall notify the COR of any discrepancies.

The Contractor shall notify the COR of any changes so current information can be maintained in the Maximo system.

The Contractor shall provide a detailed Standard Operating Procedure (SOP) within 45 days of contract being awarded 100%

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

4.1.1 (Amend 0006)

Preventative Maintenance Preventative Maintenance performed in laboratories must be performed on schedule.

No unscheduled preventative maintenance will be allowed.

The coordination of activities between the COR, the contractor and the site building occupants is critical in an effort to minimize disruption of the research and damage to ongoing experiments.

Many research laboratories operate and have equipment running 24/7/365.

Any disruption may cause severe loss of valuable information.

All preventative maintenance must be coordinated with the COR 30 days in advance using the master preventative maintenance spreadsheet.

The COR must be notified at least 72 hrs. 14 Days prior to any disconnect of power and or shut down of a system/system component to ensure that each office and or laboratory occupant affected can be notified of the shut down so as not to disrupt ongoing work.

The COR will require 14 days notice prior to, in order to provide notice to customers who will be affected.

95%

4.1.2 (Amend 0006)

Preventative Maintenance Preventative Maintenance performed in accordance with approved procedures

All PM activities shall be recorded utilizing word or excel checklists for each piece of equipment that is a PM is performed on for all 3 NIST sites. Checklist shall detail the individual job plans, all readings taken during the PM (temperatures, pressures etc.) and all parts replaced, filter conditions and oil levels for the specific piece of equipment being worked on.

Contractor shall have access to our MAXIMO system to track and pull all PM's and to complete PM's in MAXIMO. For the Kekaha field site the Contractor shall utilize an Excel spreadsheet to record all PM activities.

Equipment inventories shall be cross checked by the COR at least annually to ensure equipment has not been added to or deleted from the inventory. In the event that equipment changes have occurred, the PM shall be performed on the like-for-like new equipment at no additional cost. If additional non-like for the equipment is added or if equipment is taken out of service the CO will request a price reduction or negotiate a price increase with the Contractor.

COR will approve any additions or replacement of non-like or like equipment.

In general, there is one month to complete the PM's. They will be issued on the first business day of the month and shall be physically completed as well as completed within the Maximo system by the last business day of the month.

Preventive Maintenance tracking and record keeping shall be done using contractor checklists and the NIST Maximo System.

Contractor shall utilize the NIST Maximo system to record completion of the PMs by the last day of the month the PM is issued for the Kekaha, Ft. Collins, and Boulder sites.

Contractor shall submit preventative maintenance checklists to COR with monthly COR report.

Contractor shall utilize a spreadsheet for the Kekaha Hawaii site PMs and submit to the COR within 45 days of the PMs being issued via email.

90%

4.1.3 Preventive Maintenance (Refrigeration Compressors)

Preventative maintenance on Refrigeration Compressors (chillers/cooling towers/condenser water and chilled water piping) on the NIST Boulder Site

Refrigeration Compressors (chillers/cooling towers/condenser water and chilled water piping) – The contractor shall maintain the equipment per PWS Attachment 5, Job Plan JP-C-CCH

Balanced chemistry in the water of the cooling towers and chilled water piping must be maintained within predetermined control ranges to maximize equipment service life, and control growth of algae and bacteria in the cooling towers. Control ranges are determined per the chemical manufacturer’s specifications.

Materials that the Contractor shall provide include, but are not limited to, belts, air filters, chemicals, corrosion inhibitor for chilled water and condenser water systems, cooling tower chemicals and lubrication.

Preventive maintenance shall be performed per the manufacturer’s guidelines.

The Contractor shall supply the COR with a monthly report documenting the results for all tests performed (daily, weekly etc.) to ensure compliance with the predetermined control ranges.

This report shall be provided to the electronically to the Government by the 5th business day of each month as part of the Monthly Report.

4.1.4 (Amend 0006)

Preventative Maintenance Generators

Contractor shall perform Preventative Maintenance on the generators listed in PWS Attachment 1, Mechanical Room and Preventative Maintenance (MR_PM) List. PWS Attachment 11 - Emergency Generators provides descriptions of the generators to include model and serial number.

All generator PMs shall be completed in accordance with PWS Attachment 5, Job Plans EMG-A and EMG-M by a technician with a minimum of 5 years experience working on both natural gas and diesel generators.

The preventative maintenance shall be performed in accordance with the job plan to ensure that the generators are always in standby operation readiness.

The Contractor shall provide the report documenting the results for all preventive maintenance electronically to the Government by the 5th business day of each month as part of the Monthly Report.

Spec Item Title Performance Objective Related Information Performance Standard Acceptable Quality Level

4.1.5 Preventive Maintenance Chemical Testing

Contract shall perform annual Legionnaires Testing (Boulder CUP Only) Contractor shall test all cooling towers on the NIST site for legionella bacteria.

Testing will be issued via Maximo preventative maintenance every July

Contractor shall submit records of annual legionnaires testing of the NIST site within 30 days.

95%

4.1.6 (Amend 0006)

Preventive Maintenance (PAC Units)

Preventive Maintenance on the NIST Packaged Units (PAC) shall be performed per PWS Attachment 5, Job Plans.

Service and supplies for heating and cooling packaged units, split system package units, Liebert split system units, Liebert water cooled units, Data Aire computer room units and air handling units. The technical specifics of the work to be performed are detailed in the attached job plans.

The Liebert cooling units are categorized as specialized and critical equipment.

Therefore NIST is requiring all maintenance performed on these units be performed only by factory certified Liebert technicians.

The Data Aire cooling units are categorized as specialized and critical equipment. Therefore NIST is requiring all maintenance performed on these units be performed…