J.1_Attachment_01.pdf

Overview Data_ConsolidatedReq

Sheet1

Sheet 1: Data_ConsolidatedReq

DOC Requirement Information

Line

Scope Area Name Description Group Sub-Group Req. Source

Acquisitions Acquisition Planning The system must have the ability to capture, track and report on advanced acquisition plans (and capture unique plan number) based on bureau requirements.

Acquisitions Advanced Acquisition Planning

DOC

Acquisitions Forecasting The system shall provide planning data so Contract Specialist workloads can be forecasted and estimated.

Acquisitions Advanced Acquisition Planning

DOC

Acquisitions Planning Metrics The system shall enable the calculation of planning metrics, on a predefined basis, to compare estimated acquisitions to actual acquisition submissions.

Acquisitions Advanced Acquisition Planning

DOC

Acquisitions Acquisition Planning Document Routing

The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Advanced Acquisition Planning

DOC

Acquisitions Acquisition Planning Attachments

The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.)

Acquisitions Advanced Acquisition Planning

DOC

Acquisitions Requisitioning The system must capture customer requirements in an automated system. Acquisitions Requisition Management DOC

Acquisitions Requisition Document Routing

The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Requisition Management DOC

Acquisitions Requisition Attachments The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.)

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Accounting String Validation

The system shall provide the capability to validate accounting strings against the financial system real-time

Acquisitions Requisition Management DOC

Acquisitions Requisition Line Item Designations

The system shall provide the capability to allow the following designations for a line in the Acquisition system such as: Subject to Availability of Funds (SAF), Option Year (OLI) and Government Furnished Property (GFP).

Acquisitions Requisition Management DOC

Acquisitions Requisition Commitment The system shall provide the capability to ensure that required financial data from requisitions is sent to the financial system in real time (e.g. Initial commitment, modifications to initial commitment and cancellation of the commitment shall be fully integrated with the financial system).

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Integration Validation

The system shall provide the capability for the Acquisition system to allow a way for a user to ascertain that the integrated commitment transaction was successful (approval message) or that there was an error in processing (error messages and/or access to error logs, etc.).

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Acquisition System as System of Record

The system shall provide the capability for the Acquisition system to be the system of record for Acquisition documents. Creation/Modification of such documents must not be allowed directly in the financial system outside of addressing rare data corruption issues. Such data corrections, if absolutely necessary, must be performed by personnel with specified authority to carry out the needed actions in the financial system.

Acquisitions Requisition Management DOC

Acquisitions Requisition Vendor Search

The system shall provide the capability to search Acquisition vendors at a minimum by DUNS or NAME or SAMMI

Acquisitions Requisition Management DOC

Acquisitions Requisition Funding The system shall provide the capability for the Acquisition system to allow upward/downward/cancel modifications to the requisition document.

Acquisitions Requisition Management DOC

Acquisitions COTR/COR Assignment The system must allow the user to choose the COTR/COR that will be assigned to the resultant award. Authority levels (i.e. COR I, II, III) need to be captured and warnings issued if the Authority level and Award Amount are not accurate.

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Funds Check

The system shall provide the capability to check funds against the financial system real time

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Independent Validation

The system shall provide the capability to ensure that data validations for both acquisition and financial data occur at the earliest possible point of entry.

Acquisitions Requisition Management DOC

Acquisitions Requisition Data - Acquisition/Financial System Data Reconciliation

The system shall provide the capability for the Acquisition and Financial personnel to be provided with a mechanism to reconcile data and validate the data integrity between the two systems.

Acquisitions Requisition Management DOC

Acquisitions Election of One or More Vendors on Requisition

The system shall provide the capability for the Acquisition system to allow election of one or more vendors on a Acquisition request.

Acquisitions Requisition Management DOC

Acquisitions Solicitation Management The system shall provide the capability to process all solicitation types specified in the FAR including, but not limited to the following: Solicitation

(IFB, RFP, RFQ).

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Document Routing

The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Data - Independent Validation

The system shall provide the capability to ensure that data validations for acquisition data occur at the earliest possible point of entry.

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Line Items The system shall allow the Acquisition Office to consolidate line items and track the funding source back to the original line item.

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Consolidation The system must allow multiple requisitions to be combined during the solicitation process

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Multiple Solicitations

The system must allow the Acquisition Office to generate multiple solicitations from one or more requisitions

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Vendor Search

The system shall provide the capability to search Acquisition vendors at a minimum by DUNS or NAME or SAMMI

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Detailed Status

The system must track "true status" of acquisition document with dates. Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation FBO Format The system must have the ability to export to Government wide point of entry. Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Solicitation Attachments The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.)

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Award Management The system shall provide the capability to process all award types specified in the FAR including, but not limited to the following contract types: Awards (Contracts, PO, DO/TO, BPA, IDIQ, Interagency Agreements etc.) through award closeout.

Acquisitions Award Management DOC

Acquisitions Award Document Routing The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Award Management DOC

Acquisitions Award Workload Management

The system shall provide the ability to manage individual and group workloads; including document reassignment.

Acquisitions Award Management DOC

Acquisitions Award Workload Tracking The system shall provide workload tracking and generate metric and status data for acquisition personnel, managers, customers and stakeholders.

Acquisitions Award Management DOC

Acquisitions Group Workload Management Reports

The system must have the ability to produce management reports that provide data on group workload levels and individuals within each group.

Acquisitions Award Management DOC

Acquisitions Individual Workload Management Reports

The system must have the ability to produce management reports for individual workload levels and capacity

Acquisitions Award Management DOC

Acquisitions Award Attachments The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.) Provide ability for users across the agency to view attachments (i.e. Accounts payable staff)

Acquisitions Award Management DOC

Acquisitions Award - Accounting String Validation

The system shall provide the capability to validate accounting string against the financial system real-time

Acquisitions Award Management DOC

Acquisitions Award - Funds Check The system shall provide the capability to check funds against the financial system real time

Acquisitions Award Management DOC

Acquisitions Award Multiple Awards The system must allow the Acquisition Office to generate multiple awards from one or more requisitions

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Award Line Item Designation Types

The system shall provide the capability to allow the following designations for a line in the Acquisition system such as: Subject to Availability of Funds (SAF), Option Year (OLI) and Government Furnished Property (GFP).

Acquisitions Award Management DOC

Acquisitions Award Consolidation The system must allow multiple requisitions to be combined during the award process but not lose the source document identification (for document chaining)

Acquisitions Award Management DOC

Acquisitions Award Line Items The system shall allow the Acquisition Office flexibility in structuring line items (consolidating, splitting, rearranging, reallocating, etc.) and maintain the ability to track the funding source back to the original line item. Keep the source document identification (for document chaining).

Acquisitions Pre-Solicitation/Solicitation DOC

Acquisitions Award Funding Sent Real Time to Financial System

The system shall provide the capability to ensure that required financial data from awards is sent to the financial system in real time (e.g. Initial award shall be fully integrated with the financial system).

Acquisitions Award Management DOC

Acquisitions Award Amounts Not Greater than PR

The system shall provide the capability for the Acquisition system not to allow award amount to exceed the amounts on the associated Purchase Request (PR) unless provided by DoC policy on tolerance levels.

Acquisitions Award Management DOC

Acquisitions Award FBO Format The system must have the ability to export to Government wide point of entry. Acquisitions Award Management DOC

Acquisitions Award - Confirm Integration

The system shall provide the capability for the Acquisition system to allow a way for a user to ascertain that the integrated obligation transaction was successful (approval message) or that there was an error in processing (error messages and/or access to error logs, etc.).

Acquisitions Award Management DOC

Acquisitions Award - Acquisition Data Entry Validation

The system shall provide the capability to ensure that data validations for both acquisition and financial data occur at the earliest possible point of entry.

Acquisitions Award Management DOC

Acquisitions Acquisition System - System of Record

The system shall provide the capability for the Acquisition system to be the system of record for Acquisition documents. Creation or modification of such documents must not be allowed directly in the financial system outside of addressing rare data corruption issues. Such data corrections, if absolutely necessary, must be performed by personnel with specified authority to carry out the needed actions in the financial system.

Acquisitions Award Management DOC

Acquisitions Award Printing The system shall provide the capability to preview the printed copy of an award document and allow for formatting of the structure (not content) and to have the ability to save all changes for future use.

Acquisitions Award Management DOC

Acquisitions Award Modifications The system shall provide the capability for the Acquisition system to allow modifications to be created in any order, however, enforce obligation to occur sequentially.

Acquisitions Award Management DOC

Acquisitions CO/OO Awards The system shall provide the capability for a Contracting Officer or Ordering Officer to make an award only within their threshold.

Acquisitions Award Management DOC

Acquisitions Correct Award without Re- Routing

The system shall provide the capability for the Final Approver of a particular award document to be able to reopen the document, correct the issue (if pertinent information is available to him/her) and reapprove without having to go through a route process.

Acquisitions Award Management DOC

Acquisitions Acquisition/Financial System Data Reconciliation

The system shall provide the capability for the Acquisition and Financial personnel to be provided with a mechanism to reconcile data and validate the data integrity between the two systems.

Acquisitions Award Management DOC

Acquisitions Award Min/Max The system shall provide the capability (if needed) to enforce Min/Max limits defined on the contract or BPA setup document

Acquisitions Award Management DOC

Acquisitions Award Payment The system shall allow an award to be created that will be paid via purchase card.

Acquisitions Award Management DOC

Acquisitions Award Vendor Information

- SAM/CCR

The system shall provide the capability to capture vendor information for all awards from SAM/Entity Management.

Acquisitions Award Management DOC

Acquisitions Award Vendor Information

- Not SAM/CCR

The system shall provide the capability to capture vendor information for all awards from vendors not required to be in SAM/Entity Management.

Acquisitions Award Management DOC

Acquisitions Award - Vendor Search The system shall provide the capability to search Acquisition vendors at a minimum by DUNS or NAME or SAMMI

Acquisitions Award Management DOC

Acquisitions Vendor Data SAMS Validation

The system shall provide the capability to validate vendor data against the SAM/Entity Management database and the applicable Do Not Pay lists

Acquisitions Award Management DOC

Acquisitions Award COTR/COR The system shall capture the designated COTR/COR(s) and their authority levels.

Acquisitions Award Management DOC

Acquisitions Award Payment Ceiling The system shall capture contract payment ceilings at the contract and/or contract line item levels, as appropriate.

Acquisitions Award Management DOC

Acquisitions Award FPDS-NG The system shall export contract action information to FPDS-NG/Contract Data Acquisitions Award Management DOC

Acquisitions Generate Conformed Contract

The system shall have the ability to generate a conformed copy of the contract that incorporates any and all changes to the terms and conditions into a single document.

Acquisitions Award Management DOC

Acquisitions Award Line Item Designations

The system shall capture contract line/sub-line items that are not separately priced.

Acquisitions Award Management DOC

Acquisitions Award Clauses The system shall generate final award terms and conditions, including customized clause text and fill-ins in award format (contract, task/delivery order, etc.)

Acquisitions Award Management DOC

Acquisitions Generate Award Documents

The system shall assemble and generate the proposed final award documents for signature and route to the approving official.

Acquisitions Award Management DOC

Acquisitions Award Multiple Offers The system shall associate multiple offers with a solicitation and all resulting awards.

Acquisitions Award Management DOC

Acquisitions Award Line Item Management

The system shall capture contract line item information to include list of documents, exhibits, fill-ins and other attachments at the line item level.

Acquisitions Award Management DOC

Acquisitions Award Clause Management

The system shall notify users when updates to clauses have occurred. Acquisitions Award Management DOC

Acquisitions Award Obligation Data The system shall export contract action obligation data to the financial system. Acquisitions Award Management DOC

Acquisitions Award Bilateral Contract The system must route bilateral contract actions to the contractor for signature.

Acquisitions Award Management DOC

Acquisitions Award Prevent Award Before Milestones are Met

The system must present a warning until all prescribed notifications/milestones are identified as complete, based on agency configured business rules.

Acquisitions Award Management DOC

Acquisitions Assign/Reassign Buyer The system shall provide the capability for the Acquisition System to assign and reassign the buyer after the document is released.

Acquisitions Award Management DOC

Acquisitions Award Export to Property System

The system shall capture and export to the fixed asset system, the following information related to GFP disposed of at a minimum: Contract Number, Serial Number, Method of Disposition and Date of Disposition

Acquisitions Award Management DOC

Acquisitions Award Period of Performance

The system must provide Period of Performance to the financial system Acquisitions Award Management DOC

Acquisitions Award Place of Performance

The system must provide Place of Performance information to the financial system

Acquisitions Award Management DOC

Acquisitions Award Small Business The system must provide award specific business size information to the financial system

Acquisitions Award Management DOC

Acquisitions Award Open requisitions The system must provide an option to close requisitions that are closed in the Financial System during the fiscal year close-out process

Acquisitions Award Management DOC

Acquisitions Award Year End Processing

The system must be capable of allowing acquisition actions to be processed until 11:59pm on 9/30.

Acquisitions Award Management DOC

Acquisitions Post Award Management The system must allow the Acquisition user to create all types of modifications allowed by the FAR.

Acquisitions Post Award Management DOC

Acquisitions Post Award Document Routing

The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Post Award Management DOC

Acquisitions Novations/Name Changes The system shall allow for Novations/Name Changes Acquisitions Post Award Management DOC

Acquisitions Post Award Attachments The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.)

Acquisitions Post Award Management DOC

Acquisitions Post Award Line Items The system shall allow the Acquisition Office to consolidate and reallocate line items and track the funding source back to the original line item.

Acquisitions Post Award Management DOC

Acquisitions Post Award Consolidation The system must allow multiple requisitions to be combined during the modification process

Acquisitions Post Award Management DOC

Acquisitions Post Award Modifications Integrated to Financial System

The system shall provide the capability for the Acquisition system to fully integrate modifications to the lines previously designated as SAF, OLI, or GFP to the financial system (as long as it effects budget, i.e., it is intended to create a commitment/award).

Acquisitions Post Award Management DOC

Acquisitions Award Funding Modifications Sent Real Time to Financial System

The system shall provide the capability to ensure that required financial data from modifications is sent to the financial system in real time (e.g.

Modifications shall be fully integrated with the financial system).

Acquisitions Post Award Management DOC

Acquisitions Post Award - Validate Integration

The system shall provide the capability for the Acquisition system to allow a way for a user to ascertain that the integrated commitment transaction was successful (approval message) or that there was an error in processing (error messages and/or access to error logs, etc.).

Acquisitions Post Award Management DOC

Acquisitions Post Award Administrative Modifications

The system shall provide the capability for the Acquisition system to allow administrative (non-financial) modifications to the document without requiring a

PR.

Acquisitions Post Award Management DOC

Acquisitions Post Award Issuing Office change

The system shall allow a change to the issuing office Acquisitions Post Award Management DOC

Acquisitions Post Award - Independent Validation

The system shall provide the capability for the Acquisition system to ensure internal Acquisition data-entry validation independent of the validations specific to the financial system/integration.

Acquisitions Post Award Management DOC

Acquisitions Post Award - Acquisition System as System of Record

Creation/Modification of data must not be allowed directly in the financial system outside of addressing rare data corruption issues. Such data corrections, if absolutely necessary, must be performed by personnel with specified authority to carry out the needed actions in the financial system

Acquisitions Post Award Management DOC

Acquisitions Award TAS Disbursement The system must provide linkage to the financial system such that once the TAS disbursement period has completed, that all open acquisition documents with that TAS funding have an automatically generated draft modification for deobligation waiting for CO approval. The financial system and acquisition system must be in sync.

Acquisitions Award Management DOC

Acquisitions Incremental Funding The system shall provide the capability for the Acquisition system to add incremental funding

Acquisitions Post Award Management DOC

Acquisitions Post Award - Vendor Search

The system shall provide the capability to search Acquisition vendors at a minimum by DUNS or NAME or SAMMI

Acquisitions Post Award Management DOC

Acquisitions Obligation Data to Financial System

The system shall provide contract action obligation data to the financial system.

Acquisitions Post Award Management DOC

Acquisitions Post Award Line Item Designations

The system shall capture contract line/sub-line items that are not separately priced.

Acquisitions Post Award Management DOC

Acquisitions Contract Action Modifications

The system must allow for contract action modifications - specifically, the system must allow for the modification of data elements, clauses and related documents.

Acquisitions Post Award Management DOC

Acquisitions Post Award Exercise Contract Actions

The system must allow for contract modifications to exercise contract options, including those that are not funded and those that do not require funding, such as indefinite delivery contracts.

Acquisitions Post Award Management DOC

Acquisitions Post Award Update Period of Performance

The system must allow for contract modifications to update the period of performance end date on contract upon exercising contract option or modifying the schedule. This period of performance must be included in data sent to the financial system.

Acquisitions Post Award Management DOC

Acquisitions Post Award Obligation Data Related to Modifications

The system must export obligation data to the financial system upon modifying the dollar amount of the contract or upon exercising a contract option.

Acquisitions Post Award Management DOC

Acquisitions Post Award Check for Available Funds

The system must check for available funds. Acquisitions Post Award Management DOC

Acquisitions Post Award Update Value of Contract

The system must update the value of a contract (or delivery order, task order, etc.) upon processing dollar amount modifications to contracts or exercising options.

Acquisitions Post Award Management DOC

Acquisitions Contract Modification Information Export

The system must export contract modification information to FPDS- NG/Contract Data.

Acquisitions Post Award Management DOC

Acquisitions Contract Action Information Export

The system shall export contract action information to FPDS-NG/Contract Data.

Acquisitions Post Award Management DOC

Acquisitions Closeout Management The system must support automated closeout management functionality. Acquisitions Closeout Management DOC

Acquisitions Closeout Attachments The system shall provide the capability to support attachments with various file extensions (related to "Whitelist" functionality.)

Acquisitions Closeout Management DOC

Acquisitions Closeout Due Dates The system shall maintain assign due dates to contract closeout items. Acquisitions Closeout Management DOC

Acquisitions Post Award Receipt The system shall provide the capability for the COTR/Task Manager to validate that services and/or supplies were received. - this process happens at the time of the invoice approval.

Acquisitions Post Award Management DOC

Acquisitions Closeout UDO balance The system will check the financial system for zero dollar undelivered order balance as part of eligibility process

Acquisitions Closeout Management DOC

Acquisitions Closeout Reopen Awards The system shall allow authorized users to reopen closed contracts, if necessary.

Acquisitions Closeout Management DOC

Acquisitions REMOVED REMOVED Acquisitions Closeout Management DOC

Acquisitions Archive Documents The system must archive documents that have passed the contract retention period.

Acquisitions Closeout Management DOC

Acquisitions Unarchive Documents The system shall allow the agency to unarchive documents as needed. Acquisitions Closeout Management DOC

Acquisitions System Configuration The system must have the capability to set system and user permissions based on agency requirements.

Acquisitions System Configuration DOC

Acquisitions Documents The system shall serve as a document repository for all contracts/orders and have the ability to electronically route documents.

Acquisitions System Configuration DOC

Acquisitions Sequential Document Numbering

The system shall provide the capability to configure sequential document numbering system.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Workload

The system shall provide the capability for the Acquisition System to assign and reassign the buyer after the document is released.

Acquisitions System Configuration DOC

Acquisitions Ordering Officer User Type

The system shall provide the capability to establish an Ordering Officer user type (e.g. Blanket Purchase Agreements (BPA)).

Acquisitions System Configuration DOC

Acquisitions Vendor Table Shared with Financial System

The system must support a single shared vendor table with the financial system

Acquisitions System Configuration DOC

Acquisitions Restrict Vendor File Access

The system shall provide the capability to restrict access to the vendor files to only designated users.

Acquisitions System Configuration DOC

Acquisitions Mask SPII Data The system shall provide the masking capability to ensure SPII data elements (i.e. TIN) are protected.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Vendor

The system shall provide the capability to enter a vendor entry within one business day.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Vendor

The system shall provide the capability to enter a vendor update within one business day.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Notifications

The system shall provide the capability to automatically send reminders/notifications for renewals, options, closeouts, etc., to users via defined user email and Acquisition System Inbox.

Acquisitions System Configuration DOC

Acquisitions ORCA Database Access The system shall provide the capability to automatically have access to the SAM-Entity Management database.

Acquisitions System Configuration DOC

Acquisitions Website Access The system shall provide the capability to access various websites from within Acquisition System.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Templates

The system shall provide the ability for the system/site administrator to create various templates to minimize user processing error (closeout template, milestone templates, clause templates, etc.)

Acquisitions System Configuration DOC

Acquisitions System Configuration -

PALT

The system shall provide the capability for Agency to define, track and report progress of a specific Acquisition action through the Acquisition System Milestone Plan module. PALTs are defined by Agency.

Acquisitions System Configuration DOC

Acquisitions Multiple Tiers of Users The system shall provide the capability for multiple tiers of users defined by the Acquisition system functions; such as Buyers, Contracting Officers, Requisitioners, Read Only Access, COTR/IAO.

Acquisitions System Configuration DOC

Acquisitions User Access Restrictions The system shall provide the capability to restrict access to selected features, forms, and fields within forms as regulated by the Systems/Site Administrator.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Data Repository

The system shall have the capability to provide a centralized electronic data repository with ability to store all documents related to a particular acquisition in one file location.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Audit Trail

The system shall provide the capability to capture electronic audit trails from PR initiation through closeout;

Acquisitions System Configuration DOC

Acquisitions System Configuration - Digital Signature

The system shall provide the capability to support digital and electronic signatures

Acquisitions System Configuration DOC

Acquisitions FAR-based Clauses The system shall provide the capability to be FAR-based; FAR clauses must be updated when the FAR or CAR is updated within 24 hours.

Acquisitions System Configuration DOC

Acquisitions Agency Specific Statements and Clauses

The system shall provide the capability to process, retrieve and load non-FAR (agency specific) statements and clauses into Acquisition document.

Acquisitions System Configuration DOC

Acquisitions Agency Specific Document Library

The system shall provide the capability to maintain an agency specific document Library

Acquisitions System Configuration DOC

Acquisitions System Configuration - Connectivity

The system shall provide the capability for Agency to get thru the firewall to the Acquisition System

Acquisitions System Configuration DOC

Acquisitions System Configuration - Printing

The system shall provide the capability to print on demand to standard commercial printers in standard print formats

Acquisitions System Configuration DOC

Acquisitions System Configuration - User Manuals

The system shall provide the capability to provide on-line help plus electronic downloadable user manuals.

Acquisitions System Configuration DOC

Acquisitions Help Desk Staffing The system shall provide the capability to ensure Acquisition Help Desk Support during Agency business hours, including Regional Offices. This includes extended hours during the 4th quarter of the fiscal year

Acquisitions System Configuration DOC

Acquisitions Help Desk Notifications The system shall provide the capability to notify the requestor on any help desk action that the request is processed and provide a status.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Instances

The system shall provide the capability to have a Acquisition System "sandbox" instance for new user training and/or users to be able to "test-drive" new Acquisition System instances after upgrades.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Users

The system shall provide the capability to enter a new user entry within one business day.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Document Conversion

The system shall support the conversion of acquisition documents from the DOC legacy Acquisition system to the new system using an automated mechanism

Acquisitions System Configuration DOC

Acquisitions System Configuration - Users

The system shall provide the capability to enter user entry update within one business day.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Bidirectional integration

Allow information from financial system (such as payments, credit memos, etc.)

to be shown in Acquisition system for staff to view

Acquisitions System Configuration DOC

Acquisitions System Configuration - Cross Servicing

A CO must have the ability to provide cross servicing actions. Must be able to see into the cross-serviced bureau's data as required.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Recurring obligations

System must provide a capability to create and process obligations that recur periodically.

Acquisitions System Configuration DOC

Acquisitions System Configuration - Copy functionality

System must provide basic copy functionality for actions Acquisitions System Configuration DOC

Acquisitions System Configuration - Basic Reports

System must provide basic reports such as workload management, metrics, etc.

Acquisitions System Configuration DOC

Acquisitions System Configuration -

IAA

System must be able to process and track Interagency Assisted Agreements Acquisitions System Configuration DOC

Acquisitions Award Line Items The system must allow the Acquisition Office to take a line item and split it into multiple line (staying within agency set tolerance) and retaining the document chaining from the original line item.

Acquisitions Award Management DOC

Acquisitions System Configuration - Track CO warrant dates

The system needs to provide the ability to track warrant expiration dates for CO. The system will enforce denial of access to the system if the warrant has lapsed.

Acquisitions System Configuration DOC

Acquisitions Prevent Awards - Expired SAM Vendors

The system shall prevent awards to vendors whose SAM registration has expired or capture FAR exception clause.

Acquisitions Award Management DOC

Acquisitions Prevent Awards - Do No Pay Lists

The system shall prevent awards to vendors who are excluded parties or on Do Not Pay lists.

Acquisitions Award Management DOC

Acquisitions Award Electronic Notification

The system must distribute contracts/orders to vendors electronically. Acquisitions Award Management DOC

Acquisitions Award Indicate Complete The system must identify a contract award action as complete and flag it ready for distribution.

Acquisitions Award Management DOC

Acquisitions Award Protest Status The system must capture data on the status of protests. Acquisitions Award Management DOC

Acquisitions COTR/COR Expiration Dates

The system shall capture COR expiration dates and not allow assignment if expired.

Acquisitions Award Management DOC

Acquisitions Post Award - Acquisition/Financial System Reconciliation

The system shall provide the capability for the Acquisition and Financial personnel to be provided with a mechanism to reconcile data and validate the data integrity between the two systems.

Acquisitions Post Award Management DOC

Acquisitions Post Award Reversal of Receipt

The system shall provide the option to have receiving tickets that have been entered in Acquisitions system and have been interfaced to the financial system may be reversed in the financial system. This information must be provided to the acquisition system (integration is bi-directional).

Acquisitions Post Award Management DOC

Acquisitions Post Award E-Invoicing The system must provide a linkage of the E-Invoicing solution with both the financial and acquisition system.

Acquisitions Post Award Management DOC

Acquisitions Closeout Management The system shall provide the capability to route documents to the pre-established routing lists.

Acquisitions Closeout Management DOC

Acquisitions Closeout Eligibility The system shall provide the option to notify users and identify contract(s) eligible for closeout based on the period of performance end date, delivery or payment status.

Acquisitions Closeout Management DOC

Acquisitions Closeout Retention Period

The system shall assign a retention period based on FAR requirements to all documents in a contract file eligible for closeout.

Acquisitions Closeout Management DOC

Acquisitions Closeout Retention Period Modifications

The system shall allow for the modification of retention periods on documents in the contract file.

Acquisitions Closeout Management DOC

Acquisitions Closeout Checklist The system must maintain an agency-defined contract closeout checklist. Acquisitions Closeout Management DOC

Acquisitions Closeout Assignments The system must assign user responsibility to contract closeout items. Acquisitions Closeout Management DOC

Acquisitions Closeout Assignment Notifications

The system must notify responsible parties of assignment of closeout items and due dates.

Acquisitions Closeout Management DOC

Acquisitions Closeout Status The system must capture status of contract closeout items. Acquisitions Closeout Management DOC

Acquisitions Late Completion of Closeout

The system must generate follow-up notices to assignees when contract closeout items are not completed on time.

Acquisitions Closeout Management DOC

Acquisitions Closeout Retention/Withholding Amount Period Passed

The system must identify contract documents that have passed the contract retention/withholding amount period.

Acquisitions Closeout Management DOC

Acquisitions Closeout Store Summary Data on Contracts

The system must store summary data from closed contract files as defined by agency business rules.

Acquisitions Closeout Management DOC

Acquisitions Contract dollar amount/length

The system shall allow for 100 billion dollar value with 25 year length and over 1000 amendments

Acquisitions Award Management DOC

Acquisitions FPDS Non-Reporting The System shall allow for the ability for Contracting officers to turn off FPDS reporting on a contract by contract basis for both the procurement writing system and the finance system

Acquisitions Award Management DOC

Acquisitions Reporting Requirements The system shall require the systems to produce reports that mimic FPDS reporting without actually reporting to FPDS

Acquisitions Award Management DOC

Acquisitions Link PR Solicitation and Award together

The system shall link the Requisition, Purchase Request, Solicitation and Award Line Items to keep the source document identification (for document chaining).

Acquisitions Award Management DOC

Acquisitions NOAA The system shall check data integrity and funds availability prior to recording the obligation.

The system shall check data integrity prior to finalizing data within SAM/FPDS

Acquisitions Award Management DOC

Acquisitions NOAA The system shall provide the capability to search vendor records for a specific product, supply or service, NAICS and FSC.

Acquisitions Award Management DOC

Acquisitions ES-A The system shall provide the capability to link all awards to transactions within the financial system whether or not awards were entered through the system (non-interfaced awards).

Acquisitions Award Management DOC

Acquisitions ES-A The system shall allow multiple bureau funding on a single award. Acquisitions Award Management DOC

Acquisitions FirstNet The system shall be able to upload document (regardless of type and size) into the Clause Section of the contract without impacting system performance when printing.

Acquisitions Requisition Management, Pre-Solicitation and Award Management

DOC

Acquisitions COTR/COR Appointment Letter

The system shall generate a COTR/COR appointment letter and provide notification to the designated COTR/COR.

Acquisitions Award Management DOC

Acquisitions COTR/COR Expiration Dates

The system shall capture COTR/COR expiration dates and enforce denial of access for those who have expired certifications

Acquisitions Award Management DOC

Acquisitions Award Congressional Notification

The system shall provide the capability (if desired) to generate a notification documents for Congress 30 days prior to the award of a multi-year contract greater than FAR-specific (FAR 17.108) or agency-assigned threshold.

Acquisitions Award Management DOC

Acquisitions Award TO/DO The system shall generate task orders and delivery orders incorporating clauses, terms and conditions in the contract.

Acquisitions Award Management DOC

Acquisitions Prevent Awards - Expired CCR Vendors

The system shall warn of awards to vendors whose SAM/Entity Management registration has expired or capture FAR exception clause.

Acquisitions Award Management DOC

Acquisitions Award Notify Unsuccessful Offerors

The system shall provide the option to notify all unsuccessful offerors that the offer has not been accepted.

Acquisitions Award Management DOC

Acquisitions Award Notify Selected Awardee

The system shall provide the option to notify the selected awardee that offer has been accepted.

Acquisitions Award Management DOC

Acquisitions Award Distribute Final Award Document (Duplicate of 129, 97?)

The system shall provide the option to distribute the final award document and associated notifications to the user-defined distribution list based on notification rules.

Acquisitions Award Management DOC

Acquisitions Award Electronic Notification

The system must distribute contracts/orders to vendors electronically. Acquisitions Award Management DOC

Acquisitions Prevent Awards - Do Not Pay List

The system shall prevent awards to vendors who are excluded parties or on Dot Not Pay list.

Acquisitions Award Management DOC

Acquisitions Award Protest Document The system must consolidate protest documentation into a protest case file. Acquisitions Award Management DOC

Acquisitions Award Multiple Funds Cites

The system must generate specific instructions to the payment office for dealing with contracts/orders which have multiple funds citations.

Acquisitions Award Management DOC

Acquisitions Post Award Receipt The system shall provide the capability for the COTR/Task Manager to validate that services and/or supplies were received.

Acquisitions Post Award Management DOC

Acquisitions Administrative Modifications

The system shall provide the capability for the Acquisition system to allow administrative modifications to the document that moves the same funding from one contract line to a different contract line using the same accounting codes without the need for a PR.

Acquisitions Post Award Management DOC

Acquisitions Post Award Contract holdbacks

Include Contract Holdbacks and/or withholdings in obligation data export to the financial system

Acquisitions Post Award Management DOC

Acquisitions Post Award Document Distribution (Duplicate 80, 97?)

The system shall distribute the final award document and associated notifications to the user-defined distribution list based on notification rules.

Acquisitions Post Award Management DOC

Acquisitions Closeout Management The system support automated closeout management functionality. Acquisitions Closeout Management DOC

Acquisitions Closeout Generate Checklist

The system must generate a checklist of contract-specific closeout items including due dates and responsible parties.

Acquisitions Closeout Management DOC

Acquisitions Closeout Checklist Signatures

The system must capture checklist signatures. Acquisitions Closeout Management DOC

Acquisitions Closeout Status of Closeouts

The system must notify the contracting officer of status of closeout items upon expiration of period of performance.

Acquisitions Closeout Management DOC

Acquisitions Closeout Release of Retention/Withholding Amounts

The system must export notice of release of retention/withholding amounts to the Financial System.

Acquisitions Closeout Management DOC

Core Finance Spending plans Capture spending plans for any funded organization level or other accounting classification.

Core Financials

Budgetary Resource Management

OFFM - FMA-02

Core Finance Plan periods Capture financial operating and spending plans by month, quarter, year and continuing resolution periods.

Core Financials

Budgetary Resource Management

OFFM - FMA-03

Core Finance Plan measurements Generate plan results based on multiple measures including fixed dollar amounts, unit costs, cost allocations, labor hours, full-time equivalents (FTEs) or positions/appointments.

Core Financials

Budgetary Resource Management

OFFM - FMA-05

Core Finance Plan versions Maintain current and multiple historical versions of plans. Core Financials

Budgetary Resource Management

OFFM - FMA-06

Core Finance Compare plans Compare multiple versions of plans. Core Financials

Budgetary Resource Management

OFFM - FMA-07

Core Finance Future plans Maintain financial operating and spending plans for future periods (i.e., future fiscal years, future reporting periods in current fiscal year).

Core Financials

Budgetary Resource Management

OFFM - FMA-08

Core Finance Merging Plans Ability to merge existing plan to new one (i.e. continuing resolution to full year plan)

Core Financials

Budgetary Resource Management

DOC

Core Finance Plan activation Activate future period plans based on a specified plan start date or on-demand.

Core Financials

Budgetary Resource Management

OFFM - FMA-09

Core Finance Planned to actual Compare planned spending to actual spending. Core Financials

Budgetary Resource Management

OFFM - FMA-10

Core Finance Budget information Classify budget projections using accounting classification elements (e.g., Apportionment categories, Authority type, Program-Project-Activity, etc.).

Core Financials

Budgetary Resource Management

OFFM - FMB-01

Core Finance Import budget formulation data

Import budget formulation data (e.g., Presidential/OMB pass backs, congressional markup documents, and internal agency decisions).

Core Financials

Budgetary Resource Management

OFFM - FMB-02

Core Finance Create plan from imported budget formulation data

Create plan from imported budget formulation data. Core Financials

Budgetary Resource Management

DOC

Core Finance Calculate prior year budget data

Calculate prior year budgets, actual spending amounts and variances at multiple levels including as low as object class or project level.

Core Financials

Budgetary Resource Management

OFFM - FMB-03

Core Finance Export prior year budget data

Export prior year budgets, actual spending and variances at the line item level in an excel, ASCII text delimited, or XML file format.

Core Financials

Budgetary Resource Management

OFFM - FMB-04

Core Finance Projected activity Generate projected future period obligations, income, and expenditures at any level of the organizational structure based on prior year actual activity using agency-defined projection rates.

Core Financials

Budgetary Resource Management

OFFM - FMB-05

Core Finance Define projection rates Define projection rates (e.g., 90%, 100%, 110%) by budget object class for use in budget formulation and execution.

Core Financials

Budgetary Resource Management

OFFM - FMB-06

Core Finance Apply projection rates Calculate budget amounts for all, selected groups, or individual budget line items based on agency-defined projection rates.

Core Financials

Budgetary Resource Management

OFFM - FMB-07

Core Finance What if analysis Generate multiple budgets based on alternative agency-specified accounting structures, funding levels, and spending criteria.

Core Financials

Budgetary Resource Management

OFFM - FMB-08

Core Finance Reporting indicator Provide a mechanism to identify specific reporting projects (i.e. NSF, SBIR, or ARRA) across accounting classification elements

Core Financials

Budgetary Resource Management

DOC

Core Finance Payroll forecasts Generate payroll forecasts (i.e., anticipated compensation and benefits) at the object class and individual employee level.

Core Financials

Budgetary Resource Management

OFFM - FMB-09

Core Finance Modified payroll forecasts Generate modified payroll forecasts. Core Financials

Budgetary Resource Management

OFFM - FMB-10

Core Finance Projected overhead Generate overhead projections using agency defined overhead rates. Core Financials

Budgetary Resource Management

OFFM - FMB-11

Core Finance Import budget information Import budget formulation data submitted in Excel, ASCII text delimited, or XML format.

Core Financials

Budgetary Resource Management

OFFM - FMB-12

Core Finance Import budget submission guidance

Import budget submission guidance, other narrative text and briefing material written using common PC desktop applications (e.g., MS Word).

Core Financials

Budgetary Resource Management

OFFM - FMB-13

Core Finance SF 132 TAS data Capture SF-132 Schedule data by TAS and other details (i.e. cohort year and multiple funds).

Core Financials

Budgetary Resource Management

OFFM - FMB-19

Core Finance Export SF 132 Schedules Export SF-132 Schedules for each TAS requiring apportionment in Excel file, ASCII text delimited, or XML format as specified by OMB.

Core Financials

Budgetary Resource Management

OFFM - FMB-20

Core Finance Budget execution documents

Record funding based on related budget execution documents (e.g., appropriation warrants and apportionments).

Core Financials

Budgetary Resource Management

OFFM - FMC-01

Core Finance Budget execution documents data

Capture fund specific information (e.g., public law, program, authority type, apportionment category, etc.) on budget execution documents.

Core Financials

Budgetary Resource Management

OFFM - FMC-02

Core Finance Budget authority types Record budgetary authority (defined in OMB Circular A-11) including direct appropriations, borrowing authority, contract authority, and spending authority from offsetting collections.

Core Financials

Budgetary Resource Management

OFFM - FMC-03

Core Finance Internal funds control document

Capture multiple internal fund codes based on a single apportionment schedule, ensuring that unique fund characteristics (e.g. authority type, apportionment category, reimbursable agreement) are available for funds control purposes.

Core Financials

Budgetary Resource Management

OFFM - FMC-04

Core Finance Changes to budget authority

Record changes to budget authority including reductions; rescissions;

amounts withheld or made unavailable; supplemental, transfers;

reprogramming; legal limitations and changes to continuing…