10.5_STAFF_INTERVIEWS.pdf

CATALINA FUNCTIONAL Investigation – Staff Interviews

Light yellow denotes Spaces at El Portal Light Grey denotes Detailer or Vacant positions

Person, Position and general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

1. GENERAL CATALINA INCIDENT

MANAGEMENT

TEAM – NEEDS A

SWING SPACE FOR

UP TO 12 PERSONS

WITH COMPUTER

TEMPORARILY –

NEED BOXES AND

FILES WITH THEM

(SUCH AS

CURRENTLY IN EL

PORTALITO) THIS

SWING SPACE

NEEDS TO HAVE A

COUPLE OF

POSSIBLE

LOCATIONS JUST

IN CASE

HURRICANE CASH -

Space to put three 8’ x 20’ x 10 height semi-trailer ones.

Somewhere in the parking lot they are going to have the essential stuff.

GENERAL – THERE IS

A DIESEL STORAGE

THAT NEEDS TO

COMPLY WITH SPCC

2. TEAM - Public Services - Portal

Touchdown space in El Portal for Team -Victor Cuevas, Juana, David isle

Publications, banners and other support material for visitors can be centralized between teams. 20 boxes of 2’ x 2’ x 2’

Storage for boxes filled with t-shirts and other publicity.

12’x2’x3’

Storage for ‘picos’, palas, googles, hard hats and other field equipment for volunteers. 3’x3’x 3’

Work table for layouts and publication preparation

Nice to have - quality printer with large format capabilities and a laminator

Person, Position and general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

Team Public Services - Catalina

5 or 6 detailers

Touch down spaces in Catalina for Partners

Most team members have field gear that needs storage

Outside work area for team

2.1. Partners Create a space

where partners can connect with each other.

Partner Lab concept with no barriers/shared desks. 8-10 desks.

Classroom for at least 50p. Partners meet among them and with USFS staff.

Library in El portal for partners. 1 or 2 bookshelves.

2.2. Team Leader – Public

Services David Isle – office work/staff supervision/Portal engagement/Partner management

Laptop and two monitors

Ergonomic standing workstation

Very Frequent all below:

Sensitive conversations (2 p)

Team meetings (5- 6 p)

Conference calls

Secure file storage two drawer file cabinet just for personnel records. And 2 more drawers for miscellaneous.

Space for his field gear

Work table for large spread sheets.

Pin up area or smart board kind of space for work on walls big papers.

Paging or communication system to maintain his staff connected/one button push for calling

Equipment for noise cancellation general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

2.3. Volunteers and

Partnerships Juana Rosas – office work and partner and volunteer management

Laptop one monitor. (Two monitors nice to have)

Needs touchdown space next to her for interns and partners. Min 3 p.

Very frequent:

Private small interviews

Volunteer management and need for Safety meeting with them. 30p.

With some frequency

Family meetings are recurrent that include staff and collaborators that are larger than what it fits in the Catalina’s conference room.

Full day workshops and trainings

Twice a year approx.

Community events more than 100 p.

Secure file storage two drawer file cabinet just for personal volunteer records that cannot be digitalized. And 2 more drawers for miscellaneous.

Volunteers place to lunch, gazebo type?

Space for a BBQ or picnic, cafeteria space in Catalina is too small for family and staff gatherings

2.4. Intern

2.5. Intern

2.6. Intern

2.7. Recreation Planner –Vacant

Position – Heidi Scott - Detailer

2.8. El Portal Revitalization –

Detailer - Angelica Cacho

2.8.1. Park Ranger –

Victor Cuevas- Field work and office work, half day and half day

Laptop one monitor

Needs touch down space at el portal

Visitor management and need for Safety meeting with them. 30p.

Space for his field gear Uses library for research general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

2.8.2. Park Ranger –

Egidio Fantauzzi

Laptop one monitor

Needs touch down space at el portal

Visitor management and need for Safety meeting with them. 30p.

Space for his field gear Uses library for research

2.8.3. Park Ranger - vacant

2.8.4. Park Ranger - vacant

2.9. Visitor

Technician/Recreation information assistant/Future Contracting Officer duties

– Aurea Moragon – Office work

Laptop One monitor

More desk space does graphic design work

One drawer file storage

Manages an additional computer for staff ID creation

2.10. Recreation Specialist –

Yunielis Clemente – Office work

2.11. Special Uses -Myrna Tirado

– mostly office work and meetings

Laptop two monitors

Private meeting with visitors, proponents group of 5p every couple of months

Needs filing for permanent records. Three

(3) lateral files with hopes to decrease amount.

Manages a safe and a cash register – she is the collection officer (this could be handled by Aurea in the future)

Uses table to lay out maps general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

2.12. Archeologist – Raymond

Feliciano – Office work – Lab work – Field work - Assessment of historic structures after the hurricane they go to field and they do office work such as reports

Laptop one monitor

See storage Storage need to comply with archeological archive standards.

Files and materials needs to be stored with humidity control. The materials deteriorate rapidly.

Storage right now is 28 lineal feet x 8’high. Material are stored in archive boxes (90qty)

Storage of field equipment such as “cernidores, palas” they share equipment with ecosystem technicians (Anastacio) currently 300 sf.

Laboratory space – work counter, a sink (size of a utility sink) for flotation analysis.

Good lighting.

Counter min 6 lineal feet.

2.12.1. Cultural Resources

technician - Boanerges Perez – Piri -– Office work – Lab work – Field work - Detailer

Laptop one monitor

See above

2.12.2. Cultural Resources

technician – Natalia Ofarril

– Office work – Lab work – Field work – Detailer SCA -partner

Laptop one monitor

2.12.3. They asked for one more

work station general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

3. TEAM - Ecosystems and Planning

In addition to permanent staff, Three interns, One detailer, can be expected to collaborate with this team

They do full day training yearly – groups of 15-15 persons.

They currently have 300 sf for storage of field equipment, and woodshop type of equipment, shelves along two walls of 22’long. They store the electro shocker that needs safe storage.

Humidity controlled storage for sensitive equipment (2 x 2 x 3 in volume approx.)

recording machines, anemometers, GPSs etc.

Manages HAZMAT

Area to store chainsaws (15 qty or more) and gasoline fueled equipment.

Currently occupies shelves along a 14’ long wall.

They need equipment cleaning area that should have a grease trap

They don’t have woodshop area, they do woodshop activities

They have 12 gallons of gasoline stored

All staff goes to Field and needs:

o Place to store personal field gear o Area to wash boots

Library with 1 or 2 bookshelves for reference

Eyewash stations at all work areas and lab areas general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

3.1. Team Leader – Pedro Rios Laptop two

monitors

Webinars and conference call from computer

Constantly meeting with people:

Sensitive conversations (2 p)

Team meetings (5- 6 p)

Conference calls

Place for phone calls

Personnel private information in addition to normal filing requirements

Normal filing requirements

Pin up area or smart board kind of space for work on walls big papers.

3.2. Ecologist – Ricardo

Santiago – office work (3 days) and field work (2 days)

Laptop and two monitors

Collaborates with the technicians two (2) permanent

Additional computer with monitor for GIS work

3.3. Biological technician –

Anastacio Gomez – field work

Laptop and 1 monitor very little office work (4 hours a week)

Manages equipment, hazmat, does equipment cleaning

Needs showers and boot cleaning area

3.4. Biological technician –

Bobby Cochran

Same as above Same as above

3.5. Biological technician –

Benjamin Fuentes (currently detailed to another position in engineering)

Same as above Same as above

3.6. Seasonal Biological

technician – Luigi Ramirez

Same as above Same as above

3.7. 6 additional technicians that are detailers or interns

– field work mostly – very little work office area use

Same as above Same as above

3.8. Wildlife biologist – Jessica

Isle – Field work and office work

Laptop and two monitors

Meets with groups of 10 p. max

Normal filing requirements

Needs climate-controlled storage for sensitive equipment

Needs laboratory space with sink

Area for personal field gear

3.9. Soil/water/air Specialist -

Lizandra Nieves Rivera – office (2 days) and field work (3 days)

Laptop and monitor, Extra monitor, or maybe 2 because she does a lot of mapping

Collaborates with the technicians

Manages field equipment

Area for personal field gear general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

3.10. Safety and Fire – Fire

management officer and forest safety officer and incident commander Michael Pope -

Laptop and monitor

One on one private meetings constantly, almost 30 a day. In these meetings he needs to fill out information on computer. (there is Personnel Identifiable Information and HIPAA law applies, he gets medical reports from fire fighters)

Weekly 5-10 persons meetings with Fish and wildlife and

PRANG

Large group meetings monthly

Substantial amount of personnel private information cannot go digital

Normal filing requirements

Needs climate-controlled storage for sensitive equipment – 3 shelves of a normal Uline rack

Manages fire cache equipment – currently there are 315 square feet of area for gear, he has not established the minimum amount that corresponds to this forest.

General bulletin board in staff areas

MSDS hanged throughout the building. Hang first aid kits (3 kits), Defibrillator (2 min).

Evacuation routes plans, etc.

4. Engineering/Property Team -

Storage for surveyor’s equipment

Storage of gasoline, trimmers, blowers, pressure wash equipment currently next to archeology and in the old generator building

Storage of janitorial supplies, drill and shipping hammer equipment in Catalina 250 sq.ft.

Plotter room

Drafting table

Filing for drawings (plan drawer) general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

4.1. Supervisory Forest Engineer

– Rachel Thurston

Laptop and monitor

Weekly - Staff meetings 5-10 persons meetings

– sometimes divided in two groups, two meetings

Conference calls constantly

4.2. Currently vacant on chart

will become operations specialist

Laptop and monitor

4.3. Trails maintenance –

Volunteer management – Jessica Rosas

4.4. Buildings Engineer –

Guillermo Aponte – office work

Workstation should be private because manages Bid and negotiation confidential docs.

Laptop and two monitors

Basic filing needs

One secure cabinet in his workspace

Near to table to lay out plans

4.5. Laborer Leader / Property

– Angel Tosca – field work (3 days) and office work (2 days)

Tablet (notepad), laptop nice to have, manages equipment guarantees digitally

Manages convicts work groups – meetings with chiefs monthly

Meets with contractors of properties inside forest

Basic filing needs

Manages property storage, refer to above notes.

4.5.1. Laborer additional

4.5.2. Laborer additional

4.6. Forest Funding/COR/Roads

and trails – Karib Mar

No info.

general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

5. Administrative Team Small storage cabinet with locks for confidential files

Office supply room (next to receptionist)

Electronic equipment storage room

Storage of general office materials such as Christmas tree, event tableware, coffee pots, etc.

One bookshelves for area

Mail Room (next to receptionist)

Copier and fax room, counter space for binding and document handling

5.1. Forest Supervisor – Sharon

Wallace

No info.

5.2. Executive Assistant – Luz

Cruz – office work full time

Laptop two monitors, ergonomic table

Needs to be close to forest supervisor

Needs a personal printer on space

Needs shredder inside office

Confidential one on one meetings

Filing cabinet for Outgoing and incoming mail for forest supervisor files next to her, locked is a nice to have.

Manages storage of general office materials

See above

5.3. Acting Administrative

officer – Ivette Martinez-office work full time

Laptop two monitors, ergonomic table

Basic filing

One regular filing cabinet

One shelf for archive boxes that has retention period requirements.

5.4. Administrative support –

Luis Borja

Laptop two monitors

Needs a scanner

Needs a small printer

Three big filing cabinets

Two small filing cabinets

Manages administrative electronic equipment storage

Manages a safe box with keys and padlocks general description

Workstation needs Meeting requirement Filing Requirements Storage management Related Support areas or equipment

6. Public Affairs Team SHARED WITH

PUBLIC SERVICES IN

EL PORTAL

Publications, banners and other support material for visitors can be centralized between teams.

6.1. Public Affairs – Carolyn

Krupp – office work but she is constantly moving – technology may help with that

Laptop one monitor

A lot of conference calls

Diverse meetings constantly

Meetings with presentation capabilities a few times a week

Needs interactive areas and quiet areas

Needs to access publications and visitor’s material

6.2. Administrative Support –

Receptionist- Maria Bartolomey – office work

Laptop one monitor

Phone switch board needs headset

Needs printer and worktable

Manages remotely the vehicle gates

Access of glass door

Basic filing requirements

Cabinet for personal stuff

Needs publication materials for visitors

Manages mail room and supplies room

Receptionist handles Radio –

Radio dispatch should be handled in a closed room were public cannot hear it.

Radio equipment is small, we may need a new radio tower here in Catalina.

Make a reception arrangement for secure area and non -secure area. Include baths and conference towards the non-secure area

Visitor management needs a monitor to show pictures or a tablet.

7. Patrol Captain – Derek Ortiz

Confidential meetings

Law enforcement storage required

Popes recommendations:

• fire protection systems should be up to code. Fresh air intake. He can submit to RMA the OSHA inspection report.

• eye wash stations for field workers

• accessibility and handrails

• the problem with the tiles

• windows screens fine mesh

• hazmat needs to comply because right now gets flooded raised from floor.

• Spill Prevention for diesel storage Nice to have:

• Drinking fountains with recharge station for water bottles.

• Water catch for greywater use

• High performance building