123501 O5 SEAT - Solicitation Evaluation Criteria bms 9-19.docx
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- Attached to
- One (1) Exclusive Use (EU) Single Engine Air Tanker (SEAT), Pilot(s), Service Truck/Trailer and Driver
- Solicitation number
- 123501 O5
- Issued by
- Dawes County, Nebraska
About this file
This is a Solicitation Evaluation Criteria document issued by the State of Nebraska, Department of Administrative Services (DAS), Materiel Division, and State Purchasing Bureau (SPB), for the procurement of one (1) Exclusive Use Single Engine Air Tanker (SEAT) to support wildfire suppression operations for the Nebraska Emergency Management Agency (NEMA). The solicitation requires qualified vendors to provide a turbine-powered SEAT aircraft, fully equipped fuel service/support vehicle, certified pilots, and a support driver. The aircraft must be currently listed on the US Department of Interior On-Call SEAT Source List, with pilots certified at Level I or Level II by the Bureau of Land Management, United States Forestry Service, or Office of Aviation Services. The contract mandates a minimum of sixty (60) days of annual availability at designated bases in Chadron, Alliance, Scottsbluff, and Valentine, Nebraska. Electronic solicitation responses are due December 18, 2025, at 2:00 PM Central Time, with an anticipated vendor start date of June 4, 2026. The initial contract term is two years with options to renew for three additional one-year periods.
The evaluation criteria allocate 30 points for Corporate Overview, 50 points for Technical Response, and 20 points for Cost, totaling 100 points. Cost points are calculated using a formula that awards maximum points to the lowest realistic cost submitted, with other bids evaluated proportionally against that baseline. Mandatory requirements for consideration include a Corporate Overview, Technical Response, Completed Cost Sheet, Completed Solicitation Sections II through IV, and a manually signed or DocuSign-executed Contractual Agreement Form. The comprehensive pricing structure includes compensation for flight hours (limited to 8 hours per day), standby costs, support truck mileage, relief crew management, mobilization and demobilization expenses, and per diem rates calculated according to current federal government regulations. The state will provide fire retardant material, and the contract is subject to funding availability.
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Text version
SOLICITATION EVALUATION CRITERIA
SOLICITATION NUMBER: 123501 O5
S.E.A.T., Pilot, Service Truck/Trailer, and Driver Opening Date: December 18, 2025
Mandatory Requirements The solicitation responses will first be examined to determine if all mandatory requirements listed below have been addressed to warrant further evaluation. Responses not meeting mandatory requirements will be excluded from further evaluation. The mandatory requirement items are as follows:
Corporate Overview;
Technical Response;
Completed Cost Sheet;
Completed Solicitation Sections II through IV; and Contractual Agreement Form signed manually in ink or by DocuSign.
Evaluation Criteria All responses to this solicitation, which fulfill all mandatory requirements, will be evaluated. Each category will have a maximum possible point potential. Areas that will be addressed and scored during the evaluation include:
| Evaluation Criteria |
| Possible Points |
| Part 1 Corporate Overview |
| 30 |
| Part 2 Technical Response |
| 50 |
| Part 3 Cost |
| 20 |
| Total Points without Vendor Demonstrations |
| 100 |
Part 3 – Cost Cost points should be calculated as follows, accounting for cost realism and reasonableness:
0. Establish lowest realistic cost submitted – lowest cost submitted receives the maximum points.
0. To assign points to all others, the following formula should be followed:
Lowest Cost Submitted Cost Submitted x Maximum Possible Cost Points = Cost Points to Award (see samples below)
Formula
Sample
Sample
Sample
Lowest Cost Submitted
$100,000
$100,000
$100,000
Cost Submitted
$100,000
$200,000
$150,000 x Maximum Possible Cost Points
= Points To Award
20.00
10.00
13.33
SPB Form 31 Last Revised 4-17-2025
File details come from the government source that posted it. Updated .