123501 O5 SEAT - Cost Sheet.docx.docx
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- Attached to
- One (1) Exclusive Use (EU) Single Engine Air Tanker (SEAT), Pilot(s), Service Truck/Trailer and Driver
- Solicitation number
- 123501 O5
- Issued by
- Dawes County, Nebraska
About this file
This is a cost sheet proposal document for a contract administered by the State of Nebraska, Department of Administrative Services, Materiel Division, State Purchasing Bureau, in coordination with the Nebraska Emergency Management Agency (NEMA). The document outlines the compensation structure for one Exclusive Use Single Engine Air Tanker (SEAT) aircraft, including a qualified pilot, service truck/trailer, and driver to support wildfire suppression operations. The bidder must specify the airplane type, year, make, and model, as well as the service/support truck specifications. The electronic solicitation response deadline is December 18, 2025, at 2:00 PM Central Time, with an anticipated vendor start date of June 4, 2026. The initial contract term is two years with three optional one-year renewal periods (Years Three, Four, and Five). The contract requires a minimum of sixty days of annual SEAT availability at designated bases in Chadron, Alliance, Scottsbluff, and Valentine, Nebraska.
The cost sheet establishes a detailed pricing structure with separate line items for flight hour rates, standby costs based on a nine-hour day (extendable to fourteen hours), support truck mileage compensation (limited to airport-to-temporary housing trips and operational support, excluding mobilization and demobilization), relief crew costs for two-day periods, extended pilot and driver standby hours beyond the initial eight-hour day, mobilization and demobilization expenses, and per diem charges calculated according to current Federal Government regulations. Pilots must be certified at Level I or Level II by the Bureau of Land Management, United States Forestry Service, or Office of Aviation Services. Pilots are limited to eight flight hours per day, and daily invoices require approval by an Aircraft Manager with documentation of flight date, contract number, FAA registration, incident information, retardant gallons delivered, and start/end locations and times. The State provides fire retardant material, and no payment is issued for accidentally or carelessly dropped loads, with retardant costs charged to the contractor. Payment is processed on a semi-monthly or monthly basis for approved invoices. The evaluation criteria allocate 30 points for Corporate Overview, 50 points for Technical Response, and 20 points for Cost, with mandatory requirements that must be met for consideration.
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Text version
S.E.A.T., Pilot, Service Truck/Trailer, and Driver
123501 O5 COST SHEET PROPOSAL
Bidder Name: _______________________________________________ Method of Measurement and Basis of Payment for Flight
1. Compensation for flight time will be paid at the bid flight rate.
2. Flight time; will be measured in hours and tenths of hours, recorded by a direct reading, electronically driven hour meter in each aircraft on a Daily Invoice. If the hour meter becomes inoperative or inaccurate, the Pilot will use clock time of each takeoff and landing. The Daily Seat Cost Summary Sheet must be approved by an Aircraft Manager at the conclusion of each day. Any erasures or other corrections shall be initialed by the Pilot in Charge or the Aircraft Manager as appropriate.
a. On days when the aircraft is flown, the pilot will be responsible for recording on the Daily Seat Cost Summary Sheet the following:
i. Flight date.
ii. Contract number/name.
iii. FAA registration.
iv. Contractor name.
v. Incident number and name.
vi. Name of pilot.
vii. Gallons of fire retardant delivered.
viii. Location from which flight time for the day commenced and start time.
ix. Location at which flight time for the day ended and end time.
x. Flight rate.
xi. Any other items pertinent to the establishing of the net sum earned by the Contractor (per Diem, etc.)
a. Approved invoices will be packaged for payment on a semi-monthly/monthly basis.
b. If a load is dropped to enhance aircraft performance in a bona fide emergency or to meet landing requirements which endanger the safety of the aircraft flight, time will be paid for by the State and retardant will not be changed to the Contractor.
c. No payment will be made for flights when the load of retardant is accidentally or carelessly dropped on non-target areas. In addition, the cost of the lost load of retardant will be charged to the Contractor and deducted from payments due. All incidents of this nature will be reviewed and final determination made by the NEMA Operations Manager.
d. Payment for flight time will be made only when flight is properly ordered by designated personnel; by local incident commander.
e. Payment for flights for the benefit of the Contractor such as proficiency flights, functional check flights, ferrying to and from maintenance facilities, required flight following engine change, or transportation of Contractor’s support personnel must be approved by the NEMA Operations Manager prior to the flight.
Please provide information regarding Airplane/Vehicle being bid for this contract.
| Airplane Type |
| Year |
| Make |
| Model |
| Fuel Service/Support Truck Type |
| Year |
| Make |
| Model |
Enter the bid price for each line item.
| LINE DESCRIPTION |
| DETAILS |
| UNIT OF MEASURE |
| INITIAL TWO-YEAR CONTRACT |
| YEAR THREE OPTIONAL RENEWAL |
| YEAR FOUR OPTIONAL RENEWAL |
| YEAR FIVE OPTIONAL RENEWAL |
| FLIGHT TIME COST |
| If no flight time occurs in a given day then there is no flight time charge. The pilot is limited to eight (8) hours of flight time per day. For all flights, both active fires and for proficiency flights. |
| FLIGHT HOUR |
| $ |
| $ |
| $ |
| $ |
| STAND BY COST |
| Based on a 9-hour day. This can be extended up to 14 hours per day. Standby costs are paid if no flights occur during that calendar day. |
| DAY |
| $ |
| $ |
| $ |
| $ |
| SUPPORT TRUCK MILEAGE |
| Mileage to and from the airport from temporary housing only. Any mileage in support of operations. (Support Truck Mileage will not be paid for mobilization or de-mobilization.) |
| MILE |
| $ |
| $ |
| $ |
| $ |
| RELIEF COST |
| Relief Pilot and driver. Regular crew can work 12 days in a row but relief crew is required on days 13 and 14. |
| PER TWO-DAY RELIEF PERIOD |
| $ |
| $ |
| $ |
| $ |
| EXTENDED PILOT STANDBY |
| Additional Pilot standby hours after an initial eight (8) hour day. |
| PER HOUR |
| $ |
| $ |
| $ |
| $ |
| EXTENDED DRIVER STANDBY |
| Additional Driver standby hours after an initial eight (8) hour day. |
| PER HOUR |
| $ |
| $ |
| $ |
| $ |
| MOBILIZATION COST |
| Includes flight time, service vehicle mileage, pilot and service vehicle crew compensation and per diem for mobilization from Contractor’s home base to designated NEMA SEAT base. NEMA Operation Mgr. will notify Contractor with the start date. |
| EA |
| $ |
| $ |
| $ |
| $ |
| DEMOBILIZATION COST |
| Includes flight time, service vehicle mileage, pilot and service vehicle crew compensation and per diem for de-mobilization from designated NEMA SEAT base to Contractor’s home base. |
| EA |
| $ |
| $ |
| $ |
| $ |
| PER DIEM |
| Charges will be based on the most current Federal Government regulation pay day rates. NEMA will also pay the additional per diem of the relief crew. |
| EA |
| $ |
| $ |
| $ |
| $ |
TOTAL:
Optional Services related to S.E.A.T
| Description |
| UOM |
| Unit Price |
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