123501 O5 Addendum Two Q&A12-9 FINAL.docx
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- Attached to
- One (1) Exclusive Use (EU) Single Engine Air Tanker (SEAT), Pilot(s), Service Truck/Trailer and Driver
- Solicitation number
- 123501 O5
- Issued by
- Dawes County, Nebraska
About this file
This is Solicitation Addendum Two for a state and local contract opportunity issued by the State of Nebraska, Department of Administrative Services (DAS), Materiel Division, and State Purchasing Bureau (SPB), in conjunction with the Nebraska Emergency Management Agency (NEMA). The addendum addresses questions and answers regarding the procurement of one (1) Exclusive Use Single Engine Air Tanker (SEAT) with pilot(s), service truck/trailer, and driver to support wildfire suppression operations. The solicitation requires a turbine-powered SEAT aircraft currently listed on the US Department of Interior On-Call SEAT Source List, with qualified pilots certified at Level I or Level II by the Bureau of Land Management, United States Forestry Service, or Office of Aviation Services. The contract mandates minimum annual SEAT availability of sixty (60) days at designated bases in Chadron, Alliance, Scottsbluff, and Valentine, Nebraska. The electronic solicitation response deadline is December 18, 2025, at 2:00 PM Central Time, with an anticipated vendor start date of June 4, 2026. The initial contract term is two years, with options to renew for three additional one-year periods.
The addendum specifically clarifies aircraft approval and certification requirements, confirming that the State will recognize the OAS-68 inspection process for aircraft approval cards while requiring current OAS-68 certification or maintenance records and digital submission of aircraft documentation. Evaluation criteria allocate 30 points for Corporate Overview, 50 points for Technical Response, and 20 points for Cost. The contract includes comprehensive pricing structures for flight hours (limited to 8 hours per day), standby costs, support truck mileage, relief crew management, mobilization and demobilization expenses, and per diem rates calculated according to current federal government regulations. The State will provide fire retardant material, and the contract is subject to funding availability. No specific incumbent vendors are identified, and the procurement does not explicitly mention set-aside designations for disadvantaged enterprises.
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Text version
SOLICITATION ADDENDUM TWO
ADDITIONAL QUESTIONS AND ANSWERS
SOLICITATION NUMBER: 123501 O5
One (1) Exclusive Use (EU) Single Engine Air Tanker (SEAT), pilot(s), service truck/trailer and driver Opening Date: December 18, 2025 Addendum Effective Date: December 10, 2025
Questions and Answers
Following are the questions submitted, and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP |
Section Reference
RFP
Page Number
| Question |
| State Response |
| 1 |
| Sectio V |
| Page 24 |
| After reviewing the posted answers to vendor questions, we would like clarification regarding the response to Submitted Question 1. |
The response states that “the aircraft approval cards are applicable to pilots and not aircraft.” However, under established OAS procedures, aircraft and pilots are evaluated and carded through distinct processes:
· OAS-68 is used for aircraft inspections and issuance of aircraft approval cards, including review of the aircraft and its associated maintenance and configuration records.
· OAS-64 applies to pilot qualifications and issuance of pilot approval cards.
During standard on-site OAS inspections, both the aircraft and its records (maintenance logs, component times, equipment lists, etc.) are reviewed by OAS inspectors to determine whether the aircraft can be carded. These records can be extensive and difficult to digitize in advance, but they are routinely made available during on-site inspections, which historically has been acceptable under OAS-68 procedures.
Given this, we respectfully request clarification on the following points:
1. Does the solicitation intend to exclude aircraft approval/card issuance requirements, despite the standard OAS-68 aircraft inspection process?
1. Does the Government intend to continue requiring full aircraft inspections and aircraft approval cards in accordance with OAS-68?
1. Will on-site aircraft record review remain acceptable, or does the solicitation require advance digital submission of all aircraft documentation?
1. No. We will recognize the OAS-68 inspection process.
2. We will require current OAS-68 certification or maintenance records as previously described.
3. Digital current OAS certification or digital submission of aircraft documentation will be required
This addendum will be incorporated into the solicitation.
File details come from the government source that posted it. Updated .