12-26-08 Scope-Golf Accessories.pdf
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- Attached to
- Golf Accessories - Catalog -COOP
- Solicitation number
- BC-BID-26-08
- Issued by
- Bergen County, New Jersey
About this file
This is a Scope of Work document for Bergen County, New Jersey, establishing a multiple-vendor catalog contract for golf accessories with the County's Department of Parks and Recreation. The contract seeks to establish a 24-month initial term with one optional 12-month renewal period. The commodities requested include golf tee accessories, golf green accessories, golf fairway accessories, golf course signage, golf tournament supplies, turf repair tools, and turf marking paint. The using agencies include Bergen County Department of Parks and Cooperative Purchasing Members. No specific item quantities, response dates, bid due dates, site visits, or bidder conferences are identified in this document. The County has determined that multiple contracts are in its best interest, as no single vendor is anticipated to meet the varied needs of using agencies in both type and quantity.
Pricing shall be submitted as a percentage decrease from the lowest price listed in vendor catalogs, with any exceptions clearly identified at bid submittal. Vendors must be official distributors for offered catalogs with supporting documentation provided. The percentage discount offered remains fixed throughout the 24-month contract term and any renewal option, though vendors may submit price increases no more than once per 12 months with 10 working days' notice prior to effectiveness. The County guarantees no minimum purchases and charges no shipping fees. Vendors must provide hard copy catalogs to additional agencies within three days of request at no cost and must supply website or electronic versions with bid submittal. No set-asides, incumbent information, or specific funding amounts are mentioned in this document.
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Text version
BC-BID-26-08
Golf Accessories Bid – General Instructions
The County of Bergen desires to establish a Twenty-Four (24) month contract with One (1) 12-month Renewal Option with multiple catalog vendors for the provision of goods and/or services described elsewhere herein.
The County has determined that multiple contracts are in the best interest of the County, since it is anticipated that no single vendor can meet the various needs, in type and quantity, of the using agencies.
The County does not guarantee a minimum purchase or with any single vendor or an amount under the contract.
The vendor must be an official distributor for any catalog offered. Documentation of this fact must accompany each catalog. The county will not accept a catalog where the distributorship rights to that catalog are those of a third party.
Catalogs must clearly identify the product name, specifications, packaging information, etc.
Prices must be listed in each catalog or in an accompanying price list, if one is used.
The Prices(s) offered shall be in the form of a percentage decrease from the lowest price listed in the catalog. Any exceptions to the stated percentage decrease must be clearly listed with the bid submittal.
Vendor shall provide website and/or electronic version of current catalog or price-sheets with bid submittal.
Vendor price increases , as reflected in a newly published catalog shall be honored. However, percentage discount offered in the bid submittal shall not change over the life of the contract (24 months or 12-month option).
Vendor shall supply the County of Bergen with the new catalog with any price(s) changes at least ten
(10) working days prior to the increase price(s) becomes effective. No increase shall be retroactive. The vendor shall honor prices on orders placed prior to the County's receipt of revised price(s). Price increases can only be submitted once every 12 months.
Various Bergen County using agencies and Cooperative Purchasing members may order materials covered by the contract directly from the vendor, when and as required. These orders shall be covered by the issuance of a confirming requisition number or purchase order.
Vendor shall deliver any hard copy of catalogs to additional using agencies within three (3) days after requested, at no cost to the County agencies or cooperative members.
There shall be no minimum orders and no shipping charges. The vendor will be paid the catalog price less discount for each item purchased.
Commodity: Golf Accessories, which includes, but is not limited to: golf tee accessories, golf green accessories, golf fairway accessories, golf course signage, golf tournament supplies, turf repair tools, turf marking paint.
Using Agencies: Bergen County Department of Parks, Cooperative Purchasing Members
File details come from the government source that posted it. Updated .