10-NJCPA- Coop Admin Fee Schedule - Goods and Services.pdf
PDF 225 KB Posted
- Attached to
- Golf Accessories - Catalog -COOP
- Solicitation number
- BC-BID-26-08
- Issued by
- Bergen County, New Jersey
About this file
This is an administrative fee schedule for the New Jersey Cooperative Purchasing Association (NJCPA) Cooperative Pricing System #CK04, governing vendor participation in cooperative contracts for the County of Bergen and other eligible governmental entities in New Jersey. The document establishes the framework for vendors awarded contracts under the NJCPA cooperative system to report sales and remit administrative fees on a quarterly basis. The contract term spans 24 months from the date of award with one optional 12-month renewal period. Vendors are required to submit quarterly sales reports and corresponding fee payments according to a fixed schedule: Quarter 1 (July 1–September 30) with reports due October 15 and payments due October 30; Quarter 2 (October 1–December 31) with reports due January 15 and payments due January 30; Quarter 3 (January 1–March 31) with reports due April 15 and payments due April 30; and Quarter 4 (April 1–June 30) with reports due July 15 and payments due July 30.
The NJCPA charges awarded contractors an administrative fee of 1 percent calculated on total sales volumes for which payment has been received. Fees must be submitted by check payable to the County of Bergen and sent to the County of Bergen Division of Purchasing at One Bergen County Plaza, Room 370, Hackensack, NJ 07601. Respondents are required to provide pricing lower than what they ordinarily offer to county, municipal, other governmental and quasi-governmental organizations, and public educational institutions. Vendors must accurately report all sales through an Excel spreadsheet provided by NJCPA and are required to designate a specific point of contact responsible for quarterly reporting submissions. Failure to report sales accurately or meet reporting deadlines may result in contract termination. Even when no sales occur, vendors must submit a quarterly report indicating zero sales, and the NJCPA reserves the right to verify reported sales with cooperative members. All bid responses must include completed Bid Forms with required documentation; failure to provide such documentation may render a response non-responsive.
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Text version
New Jersey State Approved Cooperative Pricing System #CK04
NJCPA requests that respondents only respond if they offer prices lower than what they ordinarily offer on separate, county government, municipal government and other governmental and quasi-governmental organization contracts as well as public educational institution, public college or university, community college, vocational or technical school contracts.
Fees: The NJCPA charges awarded contractors an administrative or participation fee. These fees are based on the total vehicles ordered for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the NJCPA on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.
Quarter Quarter Period Report due to NJCPA Check due to NJCPA
Quarter 1 July 1st – September 30th October 15th October 30th
Quarter 2 October 1st – December 31st January 15th January 30th
Quarter 3 January 1st – March 31st April 15th April 30th
Quarter 4 April 1st – June 30th July 15th July 30th
It is the responsibility of the contractor to accurately report all sales to the NJCPA and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The NJCPA reserves the right to request sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales. Vendors need to list the name and contact information of the person responsible for submitting quarterly reports on the bottom half of the Vendor Contact Form. If this information changes during the award term, the vendor is responsible for updating the NJCPA with any such changes.
The fee amount is listed here for the convenience of the prospective respondent.
NJCPA Fee 1%
Fees shall be made payable by check issued to:
COUNTY OF BERGEN
and sent to:
County of Bergen, C/O Division of Purchasing One Bergen County Plaza, Room 370
Hackensack, NJ 07601
An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.
An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.
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