10-Subcontractor Letter of Intent .pdf
PDF 175 KB Posted
- Solicitation number
- RPS-26-00274
- Issued by
- Hillsborough County, Florida
About this file
This is a Subcontractor Letter of Intent form established by Hillsborough County, Florida, for its Small Business Encouragement Program. The form is required for all bidders and proposers who intend to utilize registered Small Business Enterprise (SBE) subcontractors on county contracts. The letter of intent must be executed by authorized representatives of both the primary bidder/proposer and the registered SBE firm and must identify the specific scope of work or work item numbers to be performed by the SBE subcontractor. For Work Order, Term Contract, Professional Services, or CCNA contracts, estimated dollar amounts should not be listed in the letter of intent, as inclusion of such amounts will disqualify the proposal from receiving SBE utilization bonus points. The form requires comprehensive information for both parties, including company names, authorized representatives, contact information, and physical addresses.
Bonus points for SBE participation are awarded when at least one registered SBE subcontractor is included on a bid or proposal in accordance with county SBE program policies and procedures. For the related Professional Services for Waste to Energy and Solid Waste Systems contract—a five-year term agreement estimated at $6 million—SBE participation at 10 percent or greater of contract fees qualifies for bonus points equivalent to 5 percent of the maximum evaluation criteria points. Proposals for this opportunity were due July 24, 2026, with compensation to be negotiated work order-by-work order based on direct salary rates, overhead multipliers, and reimbursable costs. The contract requires comprehensive professional liability insurance of $1 million per claim and mandates compliance with E-Verify, IMAGE Best Practices, and Hillsborough County Business Tax requirements.
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Text version
(05/2026)
HILLSBOROUGH COUNTY
SMALL BUSINESS ENCOURAGEMENT PROGRAM
SUBCONTRACTOR LETTER OF INTENT
**This form must be used for all Letters of Intent provided to the County for small business utilization**
A Letter of Intent is required for a/each registered Small Business Enterprise (SBE) listed by a
Bidder/Proposer on a County Bid/Proposal as a proposed Hillsborough County Small Business
Encouragement Program subcontractor outlining key terms and understandings between the two parties regarding a potential future agreement. This Letter of Intent must be signed by authorized representatives of the Bidder/Proposer and the listed registered small business enterprise.
Bid/Proposal Number: Bid/Proposal Title:
Bidder/Proposer:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
Registered SBE Firm: Registering Agency:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
List the scope of work/work item number to be performed by the Registered SBE firm and estimated dollar amount of each item. If the solicitation is for a Work Order/Term Contract, Professional Services or CCNA
Contract, then leave the “Estimated Dollar Amount” column blank (DO NOT list an estimated dollar amount or percentage of work in this column). If a dollar amount or percentage of work is listed, then this number WILL NOT be taken into consideration in the award of bonus points for SBE utilization. Bonus points will be awarded if at least one (1) of the listed SBE subcontractors is a registered small business enterprise in accordance with the County’s SBE Program policies and procedures.
Scope of Work / Work Item Number Estimated Dollar Amount
By signing this form, we (Bidder/Proposer & Registered SBE Firm), acknowledge that all the foregoing information is true and correct to the best of our knowledge.
Bidder/Proposer: ______________________________________ ______________________
Authorized Representative - Signature Date
Registered SBE Firm: ______________________________________ ______________________
Authorized Representative - Signature Date
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