1. Statement of Work - Utility Well no.1 and CVIA Agricultural Well.pdf

FA468622R0004

Attachment X 25 July 2022

STATEMENT OF WORK

REPLACEMENT/REPAIR OF WELL SYSTEMS BEALE AIR FORCE BASE

SOLICITATION NUMBER: FA468622R0004

TABLE OF CONTENTS

1.0 SCOPE 4

2.0 APPLICABLE DOCUMENTS 11

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED INFORMATION,

EQUIPMENT, AND PROPOERTY (GFI, GFE, GFP) 11

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS 11

4.1 WORK BREAKDOWN STRUCTURE (WBS) 12

4.2 SCHEDULE AND PLANNING REQUIREMENTS 12

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC) 12

4.2.2 Integrated Master Schedule (IMS) 12

4.3 STATUS REPORTING 13

4.3.1 Reporting Requirements for Firm Fixed Price (FFP) 13

4.4 MEETING AND CONFERENCE REQUIREMENTS 13

4.4.1 Meeting/Teleconference Support 13

4.5 CONTRACTOR DOCUMENTATION 14

4.6 NOTIFICATION REQUIREMENTS 14

4.7 PERMITS 14

4.10 SITE ACCESS BADGES 14

4.11 WORKSITE ACTIVITIES AND COORDINATION 15

4.11.1 Coordination of Activities 15

4.11.2 Radiological Waste, Hazardous Material and Hazardous Waste Permitting and Reporting 15

4.12 PROJECT DATA/PROJECT DELIVERABLES 16

4.12.1 Protecting Unclassified DoD Data 16

4.12.2 Security Breach Notification 16

4.13 HEALTH AND SAFETY PLAN (HSP) 17

4.14 QUALITY SYSTEM PLAN (QSP) 17

4.15 TECHNICAL PLANS AND REPORTS 17

4.15.1 Construction Work Plan 17

4.15.2 Technical Reports 18

5.0 PROSECUTING THE WORK 18

5.1 SITE WORK 18

5.1.1 Conservation 18

5.1.2 Site Preparation 19

5.1.3 Demolition 19

5.2 CONSTRUCTION OPERATION SERVICES 19

5.2.1 Construction 19

5.2.2 InspectionS 20

5.2.2.1 Pre-Final Inspection 20

5.2.2.2 Final Inspection 20

5.2.3 Delivery and Warranty 21

5.3 DEMOBILIZATION 21

5.4 EMERGENCY RESPONSE 21

5.5 ORDNANCE REMOVAL AND SUPPORT 21

6.0 TESING

6.1 Geotechnical/Hazardous Material Survey Requirements and Responsibilities 21

7.0 ADDITIONAL REQUIREMENTS 22

7.2 AS-BUILT DOCUMENTATION 22

8.0 POINTS OF CONTACT (POCS) 22

1.0 SCOPE

The Contractor shall furnish all design, labor, supervision, transportation, materials, testing, analysis, reports, permits, specifically air quality authority to construct permit, hauling, tools, equipment to accomplish all the work involved as necessary to conduct replacement of well Systems and components, to include options, on Beale AFB, CA:

Scope of Work Site 1:

1.1 Repair by Replace Water Well #1

1.1.1 Permitting. Contractor shall obtain all necessary permits to include a well permit from the Yuba County Environmental Health Department. It is anticipated one will be required for both well installation and well destruction.

1.1.2 Contractor shall provide water well installation plan to satisfy Yuba County requirements and UFGS 33 11 13.

1.1.3 Pre-drilling site clearance. Contractor shall perform a pre-drilling site inspection to locate and identify any underground utility indicators using a private utility locating service to clear the site. Contractor shall provide a pilot hole via air knife or other nondestructive method to a minimum depth of 5-feet prior to drilling to confirm no underground utilities are present.

1.1.4 Contractor shall drill and install new water well, pump, and control system with industry standard casing to a sufficient depth capable of maintaining flow of 1,200 gallons per minute (GPM) to the existing drinking water supply piping network.

Well installation shall be completed by a State of California C-57 licensed drilling contractor.

1.1.5 Contractor shall provide borehole and well construction log

1.1.6 Casing. The new water well casing shall be steel construction as defined in the

California DWR well standards. Screen perforations shall be selected in conjunction to filter pack design, to maximize well production and minimize infiltration of filter materials in well.

1.1.7 Surface completion of the well and sanitary seal/well seal shall be a minimum 24-inches above surrounding ground surface. The intent of this requirement is to eliminate the possibility of surface water entering at the well head.

1.1.8 Contractor shall provide new concrete pad estimated to be 6 feet by 10 feet. The surface completion surrounding the well casing to be 24” above surface grade..

1.1.9 Well shall conform to all local, state, regional and federal requirements for a community drinking water supply well, including sanitary/annular to a minimum 50-foot depth.

1.1.10 Contractor shall furnish new downhole water level sensing equipment to be connected to existing Siemens automated system.

1.1.11 Provide industry standard well testing to show the well meets the minimum requirements for production rate and water quality.

1.1.12 File well construction and well destruction reports with the DWR.

1.2 Electrical

1.2.1 The well system will be powered by existing electrical transformer power (3 phase 480V). Existing electrical power is provided by a pole mounted transformer.

1.2.2 Contractor shall provide new 75 horse power submersible well pump, wiring, controller and associated parts and equipment.

1.2.3 Upgrade existing water flow meter with new water flow meter.

1.3 Connections and Valves

1.3.1 Modify existing piping as required to connect with new well. All piping shall meet appropriate code requirements and at a minimum shall match existing systems.

1.3.2 Contractor shall provide new gate valve for water supply piping and flush piping.

1.4 Fencing

1.4.1 Contractor shall remove existing fencing around well piping and foundation, saving fence caps for re-use with barbed wiring.

1.4.2 Contractor shall install new chain link fencing with barbed wire topping around new well and associated piping.

1.5 Well Decommission

1.5.1 Contractor shall provide well destruction plan to decommission the existing well to satisfy Yuba County permit requirements.

1.5.2 Proper abandonment and sealing of existing Well #9 in accordance with local, state, regional and federal requirements.

1.6 Environmental and Disposal Considerations: The Contractor shall coordinate with 9 CES Environmental staff prior to starting work to ensure all activity conforms with the Beale Environmental Standards. Work shall remain outside of marked critically sensitive wetland areas. Contractor shall also properly dispose of materials generated, which may include on-base recycling, hazardous waste disposal, or non-hazardous waste offsite disposal. It shall remain the responsibility of the Contractor to haul and dispose of removed materials identified for offsite disposal. All fees to dispose material offsite shall be the responsibility of the Contractor. The Contractor shall contact 9CES Hazardous Waste Program Manager for proper disposal details and required coordination and documentation references.

Coordination shall also be made with 9CES Environmental regarding recycling.

1.6.1 Contractor shall ensure work zone has runoff controls in place for water and/or soil runoff to prevent introduction into the wetlands that surround the wells. Measures to include compost socks, catch basins and onsite spill kits.

1.6.2 All spoils, cuttings, and drilling fluids from drilling and well development must be contained and disposed off-base at an appropriate facility. Analytical testing and disposal shall be performed by this contract.

1.6.3 All materials associated with well abandonment, including demolished concrete, piping, casing, filterpack, etc. shall be disposed of off-base at an appropriate facility. Care must be made to prevent these materials from entering the adjacent wetlands.

1.6.4 Any scrap metal needs to be collected by Beale's QRP, please contact Mr. Tony Rojas at 634-4452 for a metal recycling bin. C&D Debris reports need to be sent to Solid Waste Manager at: shane.morris.5@us.af.mil

1.6.5 Clean water generated from well testing and pumping activities cannot be discharged directly onto the ground surface. Water resulting from testing shall only be discharged into identified Brophy Canal that runs along the base perimeter, and care shall be taken to avoid discharge into any wetland. RWQCB GO 2014-0194- DWQ, CAG140001 Section I.B. allows discharges to the waters of the US. This Order authorizes drinking water system discharges (as defined on Page 1) resulting from a water purveyor’s essential operations and activities undertaken to comply with the federal Safe Drinking Water Act, the California Health and Safety Code, and the State Water Board’s Division of Drinking Water permitting requirements.

Discharges authorized by this Order are composed solely of water that is dedicated by drinking water facilities for the primary purpose of providing safe and reliable drinking water. Additionally, discharges authorized under this Order are determined to not adversely affect or impact beneficial uses of the receiving waters when properly managed through best management practices. Such discharges include, but are not limited to, discharges from supply wells, transmission systems, water treatment facilities, water distribution systems, and storage facilities. Any discharges that are likely to cause or contribute to an exceedance of a water quality objective other than those granted an exception under the State Water Board Resolution 2014-0067, will not be authorized under this Order. This Order authorizes single discharges at one identified location and multiple simultaneous discharges at multiple locations. Authorized discharges to waters of the U.S. may include, but are not limited to, the following discharges: 1. Planned Discharges Due To: a. Groundwater supply well flushing or pump-to-waste. b. Groundwater well development, rehabilitation, and testing. c. Groundwater monitoring for purpose of supply well development, rehabilitation and testing. d. Trench dewatering of drinking water during planned repairs. e. Transmission system installation, cleaning, and testing. f. Water treatment plant operations (excluding filter backwash that is discharged to a water of the U.S). g. Distribution system storage tank or reservoir releases. h. Distribution system dewatering, flushing, and pressure testing. i. Fire flow / fire hydrant testing. j. Meter testing. k. Automated water quality analyzers operations. l. Pressure relief valves. m. Unscheduled activities that must be undertaken to comply with mandates of the Federal Drinking Water Act and California Health and Safety Code.

1.6.6 Hazardous Waste: Hazardous Wastes: must be identified and disposed of properly in accordance with local, state and federal regulations. Contractors or generating organizations must be aware of, account for and immediately notify 9 CES/CEIE regarding all processes which may create hazardous wastes. All accumulated hazardous wastes and their locations must be immediately identified to 9 CES/CEIE. Sampling of all wastes (Hazardous or non-Hazardous) will be the responsibility of the contractor and coordinated with 9 CES/CEIE. Profiles and waste acceptance documents to include SDS's and/or sampling results will be reviewed and signed by 9 CES/CEIE prior to shipping hazardous wastes from Beale AFB. Hazardous Waste and Universal Waste shipments and all shipping documents (manifests, BOL's, LDR's, etc.) will be inspected and signed by 9 CES/CEIE before leaving base. The contractor or generating organization will complete manifests with the following information: EPA ID# CA7570024508; Beale 24 hr emergency #530-634-8675; generator mailing address- 9 CES/CEIE, 6425 B St., Beale AFB, CA, 95903; POC- 530-634-2644 Eric Maresh. Alternate POC phone # 634-4452.

1.6.7 In the event that hazardous waste remediation is required within the area of contracted work, the handling, removal, and disposal of hazardous waste will be accomplished through contract modification with a proposed price unit of “per cubic yard” of waste.

1.6.8 Non-Hazardous Waste: Non-Hazardous Wastes requiring shipment from Beale AFB, examples include treated wood waste, liquid wastes, soils to be disposed of, must be identified and disposed of properly in accordance with local, state and federal regulations. The contractor or generating organization must be aware of, account for and notify 9 CES/CEIE regarding all processes which may create non-hazardous wastes. Sampling of all non-hazardous wastes will be coordinated with 9 CES/CEIE. Profiles and waste acceptance documents to include SDS's and/or sampling results will be reviewed and signed by 9 CES/CEIE prior to shipping non-hazardous wastes from Beale AFB. Non-hazardous waste shipments and all shipping documents (non-hazardous waste manifests, BOL's, etc.) will be inspected and signed by 9 CES/CEIE before leaving base. The contractor or generating organization will complete shipping documents with the following information:

generator mailing address- 9 CES/CEIE, 6425 B St., Beale AFB, CA, 95903; POC- 530-634-2644 Eric Maresh. Alternate POC phone # 634-4452.

1.6.9 Planned and un-planned discharges of chlorinated drinking water to surface waters, receiving waters, or waters of the U.S. can result in degradation to water quality and the discharger must take measures to preclude or minimize pollutants that can endanger aquatic or biological life forms or create erosion or erosion potential.

Dischargers shall implement best management practices (BMPs) that treat or control pollutants of concern to the maximum extent practicable and to the satisfaction of 9 CES/CEIE. A spill plan shall be prepared and approved by 9CES/CEIE prior to start of construction. For emergency discharges, the Discharger shall implement BMPs as soon as feasible while concurrently protecting public health and safety. Any impacts to wetlands resulting from the contractor are the financial and legal responsibility of the contractor. All disturbed and impacted landscaping, sidewalks and roadway shall be refinished to meet or exceed prior conditions. All areas inside the building affected by the installation shall be refinished to meet or exceed prior conditions.

Scope of Work Site 2

1 B233 CVIA Water Well

1.1 Install new 6” water well with industry standard steel casing to a sufficient depth capable of maintaining approximately 10 gallons per minute (GPM) flow to an existing on-site storage tank and existing livestock water tank with non-potable water from the aquifer system below.

1.2 Install drive shoe, conductor seal, new well pump and control system.

1.3 Sanitary seal shall extend to 50 feet below ground surface.

1.4 Flow meter, water softener, and filtration are NOT required.

1.5 Similar wells were installed at Beale AFB in 2019 to a depth of approximately 200 ft.

below ground surface.

1.6 Provide water quality testing per Yuba County requirements.

2 Electrical

2.1 Water well will be powered by an existing pole mounted transformer located across the street.

2.2 Provide new power supply wires and route overhead to an existing wooden pole located adjacent to the existing storage tank.

2.3 Provide transition down pole to underground.

2.4 Provide new electrical disconnect located near the well or at power pole and trench new wiring as needed.

3 Plumbing

3.1 Reduce piping sizes on the 4-inch outlet from tank to 2-inch and replace the existing gate valve with a brass ball valve and match piping to existing connections.

3.2 Install new 2-inch brass wye strainers inline on both outlets after the valves. Rearrange piping as needed.

3.3 Provide approximately 120-feet of flexible 1-inch piping, approved for direct burial, from the existing storage tank outlet under the road through an existing 4-inch steel pipe sleeve (piping from former well) to a location adjacent to the train tracks. Provide buried transitions to hard pipe where the flexible pipe exits the ground. The portion of pipe from the tank outlet to the northern edge of roadway will need to be installed in a new underground trench. The 4-inch sleeve extends from the northern edge of roadway to the location where it daylights near the train tracks.

3.3.1 Excavation will be required to transition the pipe to the surface at the end nearest the train tracks as there are buried piping elbows here. Extend the 1-inch flexible pipe with CPCV 24-inches beyond the end of the 4-inch pipe sleeve and cap. Seal annular space between 1-inch CPVC pipe and 4-inch steel sleeve with flexible material minimum 3-inches into 4-inch sleeve. At no point shall the flexible pipe be exposed at the surface. It should be under ground or contained within the 4-inch sleeve piping. All above ground piping shall be UV stable.

3.4 All above ground and buried piping/conduits shall follow national, and local plumbing and electrical codes.

3.5 Provide appropriately sized new piping from new well to existing pressure/storage tank.

3.6 Do not connect pressure tank to existing booster pump and associated piping.

4 Tank

4.1 Replace existing tank pressure switch and pressure gauge with new.

4.2 Remove and cap-off the existing water level glass tube gauge at the side of the tank.

4.3 Pressure test existing tank.

5.1 Option 1 – Replace Electrical Transformer

5.1.1 If the existing transformer is unable to support the new well and existing booster pump, replace the transformer with a new appropriately sized transformer.

5.1.2 Price complete replacement and integration of transformer as Option 1.

5.2 Option 2 – Replace Storage Tank

5.2.1 Replace existing steel storage/pressure tank with a new 1500 gallon opaque poly tank.

5.2.2 Demolish and dispose of old steel tank and support features as required to accommodate new equipment.

5.2.3 Provide site work, and reinforced concrete pad to support new equipment.

5.2.4 Provide new booster pump and pressure tank sized appropriately to deliver pressurized water at minimum 30 psi and to the existing livestock. The run to the livestock tank is approximately 1500-feet of 1-inch pipe.

5.2.5 Provide pump controls (pressure switches, etc.) as needed for new tank system.

5.2.6 Price the complete replacement and integration of new tank, and pressurization system as Option 2.

5.3 Option 3 – H2 Pasture Well

5.3.1 Install new 6” water well with industry standard steel casing to a sufficient depth capable of maintaining approximately 10 gallons per minute (GPM) flow with non-potable water from the aquifer system below.

5.3.2 Install drive shoe, and conductor seal.

5.3.3 Provide a new on-site 1,500 gallon poly storage tank on elevated platform to assist in gravity feeding trough.

5.3.4 Provide underground piping from new well to new storage tank.

5.3.5 Flow meter, water softener, and filtration are NOT required.

5.3.6 Similar agricultural wells were installed at Beale AFB in 2019 to a depth of approximately 200 ft. below ground surface.

5.3.7 Provide a new concrete water trough with a float valve and piping from tank to trough.

5.3.8 Grade and install 15 by 15 gravel pad at the location of the new trough. The area will be graded to level, compacted, and backfilled with 6" of coarse gravel.

5.3.9 Price complete install and commissioning of H2 Pasture Well as Option 3.

5.4 Option 4 – B5 Pasture Well

5.4.1 Install new 6” water well with industry standard steel casing to a sufficient depth capable of maintaining approximately 10 gallons per minute (GPM) flow with non-potable water from the aquifer system below.

5.4.2 Install drive shoe, and conductor seal.

5.4.3 Provide a new on-site 1,500 gallon poly storage tank on elevated platform to assist in gravity feeding trough.

5.4.4 Provide underground piping from new well to new storage tank.

5.4.5 Flow meter, water softener, and filtration are NOT required.

5.4.6 Similar agricultural wells were installed at Beale AFB in 2019 to a depth of approximately 200 ft. below ground surface.

5.4.7 Provide a new concrete water trough with a float valve and piping from tank to trough.

5.4.8 Grade and install 15 by 15 gravel pad at the location of the new trough. The area will be graded to level, compacted, and backfilled with 6" of coarse gravel.

5.4.9 Price complete install and commissioning of B5 Pasture Well as Option 4.

5.5 Option 5 – Solar Powered Pumping System for H2 Pasture Well

5.5.1 Provide and install a complete solar powered pumping system equivalent or superior to the systems installed in 2019 (refer to Beale AFB Well Install Memo Report 2019-02-07).

5.5.2 Solar pumping system component manufacturer must have a supplier/service center located in California.

5.6 Option 6 – Solar Powered Pumping System for B5 Pasture Well

5.6.1 Provide and install a complete solar powered pumping system equivalent or superior to the systems installed in 2019 (refer to Beale AFB Well Install Memo Report 2019-02-07).

5.6.2 Solar pumping system component manufacturer must have a supplier/service center located in California.

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) and all of the related libraries. The primary criteria are the Air Force Criteria from the Documents Library, but other agency criteria may be directed for use, depending on the customer agency. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the contractor’s responsibility to identify and comply with all applicable requirements. It shall be the contractor’s responsibility to identify any design/construction criteria waivers that are warranted for the contract and to accomplish all necessary coordination activities necessary to obtain approval of these proposed waivers through the Contracting Officer (CO), and/or Project Manager (PM).

In addition, the contractor shall refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States Air Force Construction Management Implementation Guide as well as the latest version of The USAF Project Manager’s Guide to Design and Construction. Base-specific documents shall be identified in each TO.

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED

INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

To the extent it is available, the Government will provide information in the form of available conceptual design plans, reports, maps, drawings, and as-built drawings as necessary to facilitate accomplishment of the work required in the SOW. However, these GFIs are to be utilized by the contractor as guidance to facilitate a complete, technically adequate design and are not warranted to show conditions as they actually exist. The designer shall verify (by field investigation and through design development) information shown on all GFIs (relevant to the project) for accuracy to ensure technical adequacy of the design.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The contractor shall implement a full range of construction and engineering activities in accordance with all applicable compliance documents. The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned unless otherwise expressly stated. The contractor shall perform management and planning functions, including performance measurement and status reporting to effectively secure and monitor prime and sub-contract work, as required.

4.1 Work Breakdown Structure (WBS)

The contractor shall prepare and submit, for approval, by the PM and CO, a WBS in a logical sequence in which the contractor proposes to perform the work and dates on which the contractor contemplates starting and completing all schedule activities. The WBS shall be reflective of the entire project schedule, to include design and construction activities. The WBS shall be consistent with the Unified Facility Guide Specification (UFGS) format which contains 48 Divisions for construction activities. The WBS shall be used to report the earned value and schedule status for this project. All tasks required under this TO shall be included in the WBS and be identified by unique Construction Activity Identification Number (CAIN).

4.2 Schedule and Planning Requirements

The contractor shall provide schedules for tracking work progress. Generally the Government will require Project Planning Charts (PPCs) and/or Construction Planning Charts (CPCs.

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC)

The contractor shall prepare and submit a PPC and/or CPC in addition to the AF Form 3064 for approval. The PPC/CPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. The project schedule shall be reported using the approved WBS.

4.2.2 Integrated Master Schedule (IMS)

The contractor shall submit the Initial IMS and AF Forms 3064/3065 for approval within 30 calendar days after award or as otherwise directed by the CO for Government review, evaluation, and approval on an AF Form 3000. The Initial IMS shall be prepared and submitted in Primavera P6 and .pdf formats and shall be based on the schedule presented in the contractor’s accepted proposal. Compliance with SECTION 01 32 01.00 10 PROJECT SCHEDULE is required. The Initial IMS shall be cost loaded according to contract award most current Construction Specification Institute (CSI) Divisions and include major cost/schedule drivers such as, major material submittals and/or long lead-time items, work plans, and project close-out. The schedule must provide 10 business days for review and approval of construction material submittals. The Initial IMS shall be provided by the contractor and approved by the Government before a full Notice to Proceed (NTP) will be issued by the CO. The approved IMS shall not be re-baselined by the contractor without approval by the CO. In the event of a contract change the contractor may provide a re-baselined schedule, showing any new activities created by the change. Also, with the new schedule a narrative must be provided, detailing how any tasks in the previous schedule were altered in the new, updated schedule.

The Government shall use the IMS to measure the progress of the work based on earned value and aid in evaluating all progress payments. The project schedule shall be cost loaded with relationships to CSI divisions. The contractor shall progress the schedule monthly unless otherwise directed by the CO. At a minimum, the AF Form 3064/3065 shall be derived from the IMS and be structured by major CSI divisions and assigned appropriate value in relationship to overall work and contract value. The contractor shall submit the updated progressed IMS (in native format and .pdf), and AF Forms 3064/3065 every month. Provide a narrative report with the Initial and each Periodic Update of the project schedule. The narrative report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the contractor’s thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities that, based their calculated late dates, should have either started or finished during the update period but did not.

Upon acknowledgement of the NTP and continuing throughout the contract, the contractor shall record on the daily report, the occurrence of adverse weather and result impact to normally scheduled work. Weather delays are by definition only considered for activities on the critical path of the IMS and for 8-hours, i.e., one work day, at a time and shall not be considered for delays of less than 8-hour increments.

4.3 Status Reporting

4.3.1 Reporting Requirements for Firm Fixed Price (FFP)

Reporting requirements will include progress schedules, reports, and invoices.

Firm Fixed Price contracts are usually limited to status reports, project schedules, and invoices

4.4 Meeting and Conference Requirements

4.4.1 Meeting/Teleconference Support

The contractor shall attend meetings necessary to support design coordination, design review, construction activities, etc. The contractor also shall attend and support periodic meetings and/or teleconferences through the construction phase of the contract. Frequency of periodic meetings will be specified by the Contracting officer. The contractor shall prepare and maintain the periodic meeting agenda report which shall include the record of new and old discussion of technical issues, periodic earned value progress showing percent complete actual versus planned, tabular report of late tasks derived from the progress updated IMS, a three week look ahead, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming). The contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, and “Red Zone Meetings”, and distribute minutes to attendees within three (3) working days.

4.5 Contractor Documentation

The contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of the contract. This includes, but is not limited to correspondence, requests for information, material submittals, schedule submittals, status reports, schedule updates, etc. The MDL will include the dispatch/receipt date, any suspense for each document, and the final disposition of those suspenses. The MDL and its documents shall be maintained in libraries readily available for submittal to the Government. All Material Submittals shall be accomplished in accordance with the instructions pertaining to AF Form 3000, Material Approval Submittal.

4.6 Notification Requirements

The contractor is required to notify the CO and PM of anything the contractor feels is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality.

Additionally, the contractor is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. These types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel, and finding unexploded ordnance (UXO). As an example, if unanticipated UXO were discovered during field activities, the contractor will immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

4.7 Permits

The contractor shall develop, coordinate, and, apply for and obtain all applicable permits, access (including off-base easements and leases), agreements, licenses, and certificates required to perform and complete effort as required by the scope of work. The contractor shall maintain a library of these documents at the contractor’s site office as well as the corporate facility handling the contract. The contractor shall comply with all applicable permit conditions, and shall keep all permits “current” until construction is 100% complete. The contractor may be required to provide the permits to the Government as required.

4.8/4.9 Intentionally left blank

4.10 Site Access Badges

The contractor shall obtain and monitor assigned security badges or passes (used by both contractor and subcontractor personnel) for the duration of this contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contractor personnel from specific projects).

4.11 Worksite Activities and Coordination

4.11.1 Coordination of Activities

The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The contractor shall maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. The contractor shall provide the CO copies of any OSHA report(s), regarding a project site, submitted during the duration of the contract. For areas not covered by OSHA, the contractor shall comply with regulations regarding safety and health and the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

The contractor shall record and report promptly (within 1 hour) by telephone, email or other direct means to the CO, PM, the base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or third party property or injury to either contractor, Government, or third party personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to Emergency Services using the most expedient communication means (e.g., dialing 911 in the United States). If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in conducting the investigation until it is completed.

The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.11.2 Radiological Waste, Hazardous Material and Hazardous Waste Permitting and Reporting

The contractor shall sample and handle all radiological waste, hazardous materials and waste that is a requirement for construction of the project in accordance with applicable federal, state, and local requirements. The contractor shall provide all radiological waste, hazardous materials use and hazardous waste disposal documentation to the Base Environmental Office or Installation Hazardous Waste Program Manager, and shall register with the Hazardous Materials Pharmacy program (if available) at the installation to ensure appropriate and efficient tracking of the contractor’s hazardous material purchases, inventories, use, and releases such as required by the

Emergency Planning and Community Right-to-Know Act (EPCRA), Executive Orders, or any installation reporting requirements.

The contractor shall also comply with federal, state, and local requirements for any task involving the transportation of radiological waste, hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. The contractor is responsible for the disposition of all Radiological, Hazardous Material and Waste produced by activities directly involved in the construction related operations. This includes 40 CFR 260, 49 CFR 172, 173, 178, 179 and all other applicable local, state, and federal transportation regulations.

The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spills. The contractor shall provide handling and personnel protective equipment to ensure safe handling of the hazardous/asbestos waste. The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.12 Project Data/Project Deliverables

4.12.1 Protecting Unclassified DoD Data

All DoD and Government data that is shared, stored or created on non-DoD information systems must be protected and any breach or loss of that data must be reported. The contractor shall comply with the security requirements defined in DoD Instruction 8582.01.

4.12.2 Security Breach Notification

Contractor agrees to comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally identifiable information or other event requiring notification. In the event of a breach of any of contractor’s security obligations, or other event requiring notification under applicable law, contractor agrees to:

a. Notify CO by telephone and e-mail of such an event within 24 hours of discovery, and

b. Notify the US-CERT of such an event within 24 hours of discovery, and

c. Assume responsibility for informing all such individuals in accordance with applicable law, and

d. Indemnify, hold harmless and defend the United States, its trustees, officers, enlisted, and employees from and against any claims, damages, or other harm related to such event.

4.13 Health and Safety Plan (HSP)

The contractor shall provide a Health and Safety Plan (HSP) in accordance with EM385-1-1.

4.14 Quality System Plan (QSP)

The contractor shall prepare, for Government review and acceptance, a site-specific QSP that consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The QSP shall cover all definable features of work (construction operations, both onsite and offsite) and be keyed to the construction sequence.

The project Superintendent must maintain a physical presence at the site at all times construction is taking place and is responsible for all construction and related activities at the site. The project Superintendent should be from the Prime Contractor. The Site Superintendent must have the authority to commit and bind the Prime Contractor in exercising his superintendence. It is not acceptable for the Site Superintendent to have to request approval to make decisions on site.

4.15 Technical Plans and Reports

The contractor shall provide technical plans, specifications, and reports as defined below and implemented at the TO level. Some of these may include, but are not limited to, the following:

4.15.1 Construction Work Plan

The contractor shall prepare a construction work plan that include

A. Work Sequencing B. Design Analysis C. Site Analysis D. Site Preparation E. Excavation F. Spill and Discharge Control G. Health/Safety Plan H. Surface Water Management I. Ground Water Management J. Erosion Control K. Material and Equipment Control and Storage L. Transportation M. Startup Testing and Commissioning Plans N. Warranty Call Out Program O. Draft DD Form(s) 1354 P. O&M Training Manuals

4.15.2 Technical Reports

The contractor shall prepare and submit the following technical reports Miscellaneous Technical Report

A. Daily Technical/Field Reports (Status Reports)

(As a part of the daily technical/field reports, all tasks shall be identified by Construction Activity Identification Number (CAIN) and correspond with the approved baseline schedule and the WBS.)

B. Hazardous Materials Survey Report C. Design Drawings D. Shop Drawings and/or As-built Drawings E. Design Specifications F. O&M Training Manuals G. Startup and Commissioning Report H. Warranties I. Pre-Final Inspection Report J. Final Inspection Report

5.0 PROSECUTING THE WORK

5.1 Site Work

The contractor shall perform site preparation, incidental characterization and field investigation, conservation, and demolition of sites as required in section 1 Scope of Work.

5.1.1 Conservation

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The contractor shall conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. During site work the contractor shall plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other appropriate destination for discharge in accordance with local environmental regulations.

5.1.2 Site Preparation

The contractor shall perform site work as necessary to prepare sites for construction activities.

Security and access controls shall be implemented to prevent unauthorized entry to sites and to protect wildlife from site exposure. The contractor shall survey existing utilities to determine adequacy and need for modifications to support site activities. The contractor shall obtain appropriate approvals and shall construct connections or new systems for electrical power, water, sewer, gas distribution, telephone, and other utilities, as required, to accomplish the activities specified in SOW.

5.1.3 Demolition

The contractor shall demolish facilities, systems, and other improvements as necessary to prepare sites for future construction activities. The contractor shall perform surveys as part of demolition efforts to identify conditions and hazardous materials or Asbestos related hazards for mitigation.

Demolition efforts shall include validation of existing utilities for active conditions, evaluate potential environmental concerns, and support all AF Real Property considerations. The contractor shall provide all necessary documentation to the PM/CO for preparation of DD Forms 1354.

5.2 Construction Operation Services

The contractor shall perform incidental support such as designing, planning, programming, scoping, studying, investigating, evaluating, and consulting on traditional engineering and construction efforts. The contractor shall also provide training and operational support to Government and other contractor personnel regarding the operations and maintenance of equipment, systems, and facilities. The contractor shall provide operation and maintenance of equipment and systems during the commissioning period prior to acceptance by the Government.

5.2.1 Construction

Upon approval of the CO, the contractor may commence on-site construction activities. The contractor shall provide the manpower, equipment, material, services, and transportation necessary to review, plan, develop and implement quality control and oversight services during the construction phas. Key personnel for the prime contractor, to include the Site Superintendent, Health & Safety Manager, and Quality Control Manager or their CO approved designated replacement will be on site 100% of the time during all construction activities for the performance period of the contract. The Project Manager shall be responsible for ensuring that practical and effective systems are developed to complete the task order and is expected to maintain a frequent on-site presence. In the event of brief absences by the primary, the contractor’s management plan shall include provisions for coverage of key positions by equally qualified personnel for the duration of those brief absences. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided in the Project Definition reports.

5.2.2 Inspections

In all work performed it is the contractor’s responsibility to perform proper QC inspections throughout the project to ensure a quality product. The Government inspector is responsible for adequate Quality Assurance (QA) for the work accomplished. It is not the role of the Government to perform the contractor’s QC for the project, especially during inspections. The contractor shall comply with the standard three phase Contractor Quality Control (CQC) inspection process, referring to the standard UFGS 01 45 00.00 10.

5.2.2.1 Pre-Final Inspection

The contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report. The contractor shall certify that 100% of the contractor’s QC punch list is completed prior to requests for a Government pre-final inspection, with their completed QC punch list attached. The contractor shall conduct a pre-final walk through inspection with a Government representative and publish the inspection findings in a Government pre-final inspection report. UFGS 01 45 00.00 20 1.41 commissioning needs to be completed prior to the pre-final inspection taking place. Contractor shall comply with all applicable provisions listed in UFGS 01 45 00.00 20 1.15. Pre-final inspection report shall include a list of contractor warranty and manufacturer warranty books/certificates from newly installed equipment and materials. At the pre-final inspection, the contractor shall present a draft DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for review.

5.2.2.2 Final Inspection

The contractor shall certify that 100% of the pre-final punch list is completed prior to requests for a Government final inspection. The contractor shall conduct a final inspection and publish the findings in a final inspection report (Punch List) in accordance with the format specified in the SOW. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall (1) certify that all items of the design have been implemented and that the construction is complete; (2) include a record of “signed and sealed” as-built drawings and specifications verifying that all development standards have been met; (3) schedule to complete the punch list; (4) One year contractor warranty and manufacturer warranty books/certificates from newly installed equipment and materials. At the final inspection, the contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance. Contractor shall comply with all applicable provisions listed in

UFGS 01 45 00.00 20 1.15.

5.2.3 Delivery and Warranty

The contractor shall complete all inspection and commissioning requirements prior to the pre-final inspection. The warranty shall be issued in accordance with FAR 52.246-21. Extended warranties offered by the contractor and its subcontractors or suppliers may be accepted at the Government’s discretion. The contractor shall provide system O&M manuals and parts list to the Government, and train maintenance personnel in system operations prior to delivery and

Government acceptance, as well as manufacturers’ point of contacts (POCs) for troubleshooting, repair and consulting questions.

5.3 Demobilization

The contractor shall decontaminate equipment and facilities, decommission facilities as necessary, and restore the site back to its pre-project condition or as required. The contractor shall remove any temporary facilities and implement erosion control measures such as seeding, mulch, sodding, and erosion control fabrics; restore roads, structures and utilities; and plant trees, shrubbery, grasses and other vegetation. .

5.4 Emergency Response

The contractor may be required to perform emergency response services. The contractor may be required to perform emergency repairs to facilities, systems, improvements, or utilities in the course of fulfilling warranties or construction activities. The contractor may be required to perform emergency response to situations arising from project activities or actions from others.

5.5 Ordnance Removal and Support

Any Unexploded Ordnance (UXO) removal under this contract is incidental to other construction work. Typically, Ordnance identification and removal will be accomplished by United States Military personnel. The contractor shall notify the PM and CO if an UXO is discovered or suspected. Documentation shall include generation of a digital geophysical record and data inputs to Geographic Information System (GIS), and well as written reports of activities.

6.0 Testing

6.1 Geotechnical/Hazardous Material Survey Requirements and Responsibilities

Hazardous Material Survey Report: The contractor shall complete a hazardous material survey (i.e. asbestos and lead based paint) in accordance with applicable federal, state, and local requirements. It is the responsibility of the contractor to conduct a meeting with the PM subsequent to completion and evaluation of the site specific hazardous material conditions to enumerate any differences encountered that are not consistent with the information provided by the Government and identify any required changes in the…