01770 ADG CLOSE OUT PROCEDURES 100.doc

04-436

08-827A

SECTION 01770 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Sections A through M of the Contract and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Final inspection procedures.

2. Project Record Documents.

3. Warranties.

4. Final cleaning.

5. Close-out submittals.

6. Final Acceptance.

B. Related Sections include the following:

1. Division 1 Section "Execution Requirements" for progress cleaning of Project site.

1.3 INSPECTION PROCEDURES - GENERAL

A. It is the Government’s intent to inspect and accept the Buildings at their scheduled completion date. The Contractor shall request final inspection in writing at least ten (10) calendar days prior to the scheduled completion date of each Building. The request for “Final Inspection” shall state that, “all work under the Contract, including Modification work, is or will be 100 percent complete prior to inspection by the Government team members”. The Contractor shall provide a list to the Contracting Officer at least five days prior to the requested inspection date of any incomplete items, the value of incomplete construction items, and reasons the work is not complete.

1. On receipt of a written request for inspection, the Project Officer will either confirm the date requested or make arrangements for a mutually acceptable date.

B. The final inspection will occur when the Contractor requests Project Acceptance. The Contracting Officer will inspect the Work when requested by the Contractor to confirm that the Project is completed.

1.4 FINAL COMPLETION

A. Preliminary Procedures: Before requesting inspection for Final Completion, complete the following. List items below that are incomplete in the request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Advise Government of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

4. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction photographs, damage or settlement surveys, property surveys, and similar final record information.

5. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

6. Complete final cleaning requirements.

B. Inspection Procedures: Submit a written request for inspection for Final Completion. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled administrative requirements that need to be completed prior to proceeding with the inspection.

1. If after arriving at the Project, the Contracting Officer determines that the Project is not ready for inspection, the Contracting Officer will abort the inspection and notify the Contractor accordingly. If this is the case, the visit will count as one of the two inspections that are included under the Base Contract.

2. The Contracting Officer will prepare the letter of Acceptance after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Contracting Officer that must be completed or corrected before the letter will be issued.

a. The Contracting Officer will prepare an inspection report listing items that need to be completed or corrected (punch list). This report will form the basis of requirements for the letter of Acceptance.

1.5 ACCEPTANCE

A. Preliminary Procedures: Before requesting final inspection for determining date of Project Acceptance, complete the following:

1. Submit a final Application Request with releases and supporting documentation not previously submitted and accepted. Include insurance certificates for products and completed operations where required.

2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.

3. Submit certified copy of Contracting Officer’s Final inspection list of items to be completed or corrected (punch list), endorsed and dated by Contracting Officer. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

4. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

5. Submit a final liquidated damages settlement statement.

B. Reinspection Procedure: Submit a written request for final inspection for acceptance. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled requirements. Contracting Officer will prepare a letter of Project Acceptance after inspection or will notify Contractor of construction that must be completed or corrected before the Project will be accepted. This will constitute the second of the two inspections included in the Base Contract.

1. Include a copy of the previous inspection report with each item initialed by the Contractor to certify that the item has been completed.

2. All further inspections and coordination of inspection list items will be billable as described above.

1.6 PROJECT RECORD DOCUMENTS

A. General: Do not use Project Record Documents for construction purposes. Protect Project Record Documents from deterioration and loss. Provide access to Project Record Documents for Contracting Officer's reference during normal working hours.

B. Record Drawings: Maintain and submit one set of blue- or black-line white prints of Contract Drawings and Shop Drawings.

1. Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity that obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints.

a. Give particular attention to information on concealed elements that cannot be readily identified and recorded later.

b. Accurately record information in an understandable drawing technique.

c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.

d. Mark Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where Shop Drawings are marked, show cross-reference on Contract Drawings.

e. Indicate offsets from know structures if the offset is large due to field constraints

2. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Mark important additional information that was either shown schematically or omitted from original Drawings including, but not limited to, clarification drawings or clarifications issued in response to RFI's.

4. Addenda information should be transcribed to the specific portion of the Drawings affected. Deleted portions to the Drawings should be lined out, or modified as directed by Addenda.

5. Note Construction Change Directive numbers, Change Order numbers, alternate numbers, and similar identification where applicable.

6. Identify and date each Record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location. Organize into manageable sets; bind each set with durable paper cover sheets. Include identification on cover sheets.

C. Miscellaneous Record Submittals: Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.

1.7 WARRANTIES

A. Submittal Time: Submit written warranties on request of Contracting Officer for designated portions of the Work where commencement of warranties other than date of Final Acceptance is indicated.

B. Partial Occupancy: Submit properly executed warranties within 15 days of completion of designated portions of the Work that are completed and occupied or used by Government during construction period by separate agreement with Contractor.

C. Organize warranty documents into an orderly sequence based on the table of contents of the Project Manual and include in the Operation and Maintenance Manuals

1. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

PART 3 - EXECUTION

3.1 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

c. Rake grounds that are neither planted nor paved to a smooth, even-textured surface.

d. Remove tools, construction equipment, machinery, and surplus material from Project site.

e. Remove snow and ice to provide safe access to building.

f. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.

C. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

END OF SECTION 01770

RML INTERIM SIDEWALKS ( NIH-NIAID RML ( HAMILTON, MT

CLOSEOUT PROCEDURES 01770 - 5