01305 SECURITY.doc

04-436

08-827A

SECTION 01305 – CONSTRUCTION SECURITY REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Sections A through M of the Contract and other Division 1 Specification Sections, apply to this Section.

B. Related Sections:

1. Refer to Section, “Work Restrictions” for Contractor use of the premises

2. Refer to Section, “Temporary Facilities and Controls” for construction requiring temporary security specified herein.

1.2 SUBMITTALS

A. Provide a list of Contractor and Subcontractor personnel proposed to work on the Project Site as required in Article, “CONTRACTOR PERSONNEL”.

1. Provide signed consent forms from each prospective employee allowing security screening.

B. Weekly Schedule as required in Article, “Schedule”.

1.3 GENERAL

A. The Contractor agrees on behalf of himself and all subcontractors that the following security regulations will be observed by Contractor and subcontractor personnel on the property. The Contractor shall make it a specific provision of his subcontracts that these regulations be accepted.

B. The Contractor shall be accountable for compliance with the provisions of this Section by all individuals and entities employed by or under contract to the Contractor.

C. Notification: Notify the Contracting Officer, or a designated representative, not less than 48 hours prior to performing work in a restricted-access area as defined by the NIH. Include the following:

1. Companies: Name of each company performing the work.

2. Personnel: Name, social security number, date and place of birth, citizenship and, where applicable, visa status of each individual who is to work.

3. Time: The exact time, date, and hours of work.

4. Areas: Specific areas of the building in which work is to be performed.

5. No restricted areas are currently included as part of the project.

1.4 CONTRACTOR PERSONNEL

A. Upon receipt of the Notice to Proceed under this Contract, the following security procedures will apply:

1. The Contractor shall provide information about all Contractor and subcontractor personnel and others who require continuing access to the site, before access is required and when access ceases.

2. No interviews of prospective Contractor employees shall be conducted within the project site or NIH property. The Contractor and subcontractors will be required to maintain a field office, outside the project site or NIH property, for all public contacts. Applicants for employment and other persons not entitled to access to the project site shall be required to contact the Contractor or subcontractor at these offices.

3. Within 10 calendar days after the award of the Contract, the Contractor shall submit a list on the Contractor's letterhead stationary of all employees, subcontractors and their employees, and others who will perform work or otherwise require access to the site. Personnel shall be listed in alphabetical order by company. The list shall include the full name, social security number and date and place of birth, citizenship and, where applicable, visa status for each individual.

4. Name of any employee added later to the original list shall be submitted with the same information on the Contractor's letterhead stationary at least 8 calendar days in advance of the date of access by the employee.

5. The Contractor shall notify the Government in writing when personnel are no longer employed by the Contractor or a subcontractor. Individual's name, social security number and date and place of birth, citizenship, visa status where applicable and company who employed the individual, shall be included.

6. Each company or entity with personnel assigned to this Project shall ensure that all such personnel undergo a personnel security screening to determine their suitability for access to NIH facilities, information and data.

a. The Security Plan establishes two levels of contractor personnel involvement: those involved in sensitive duties; and those not involved in sensitive duties. The NIH will use two different screening processes accordingly.

b. Completion of a background questionnaire and assorted forms (“long form screening”) as well as a credit check is required for:

1) Contractor personnel with direct management responsibilities on the Project.

2) Contractor personnel with direct management responsibilities on the Project and/or requiring access to “Law Enforcement Sensitive” or other NIH-designated sensitive information.

c. A police check (single, “short form” screening) is required for all other contractor personnel working on the Project.

d. In addition to other disqualifying factors as determined by The NIH, the following shall apply:

1) Conviction for tax evasion will disqualify contractor personnel being considered for sensitive positions.

2) A history of acts of violence, arrests for firearms or explosives violations, illegal alien status, or any felony convictions will disqualify contractor personnel from working on this Project.

7. The Contractor shall notify the Project Officer of any change in personnel assigned to the project site, including changes in employee status such as disciplinary actions, terminations of employment, civil or criminal charges, Visa status, if applicable.

8. The NIH reserves the right to require the removal of any Contractor employee from the project site if the employee is deemed a security risk by the Division of Public Safety.

9. The permanent badge furnished by the Government to each Contractor employee or other person granted access to the site will serve to authorize the wearer to enter and leave the project area. The badge must be worn so as to be clearly visible at all times when on the work site.

10. Access to other parts of the NIH property is not permitted. Contractor personnel are to remain in the Project Area.

11. The badge will be retained by the individual as long as he requires continued admittance to the site, but the Contractor will arrange for its immediate return to the Government when such need ceases.

a. Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site.

1.5 SECURITY PROCEDURES

A. Upon issuance of the Notice to Proceed under this contract, the following security procedures shall apply to the Contractor and all subcontractors.

1. Contractor personnel shall not enter the NIH Campus without appropriate badge.

2. For work outside “work hours” as defined in the Contract, the Contractor shall give the Contracting Officer or his designated representative at least 5 calendar days notice. This notice is required so that security arrangements may be provided and is separate and distinct from any notices required for utility shutdown or other outages.

3. The NIH reserves the right to restrict photography of the Project or other areas of the NIH premises

a. Cameras, other than for the required construction documentation, are not permitted without written permission from the Contracting Officer or his designated representative. If approved, permission will be granted in writing and will provide additional guidelines.

4. Personnel are subject to inspection of their personal effects when entering and leaving the facility. In addition, unscheduled inspections of personnel may be made while on site.

5. The NIH reserves the right to close down the project site and order Contractor personnel off the premises in the event of a national emergency or a shutdowns, for as long as the national emergency or shut down exists. The Contractor may only return to the site with written approval from the Contracting Officer or his authorized representative.

1.6 MOTOR VEHICLE RESTRICTIONS

A. Vehicle access requires a parking permit. Parking permits are to be issued and controlled by the contractor with a log maintained of what permit was issued to whom and on what date. The year, make, and model of the vehicle are also to be recorded. These logs are to be available for inspection at all times at the contractor’s project office. All contractor vehicles are subject to inspection when entering or leaving the campus.

B. Parking is limited to designated contractor staging area(s).

1.7 KEY CONTROL

A. Control of keys and lock combinations is essential for NIH security. Do not allow keys to be duplicated or removed from Project Site, nor allow lock combinations to be divulged without specific written advanced authorization from Project Officer. Such loss of control observed or suspected by Project Officer, will result in requirement to change locks involved at Contractor’s expense. Provide duplicate keys and lock combinations to Project Officer, as requested for the purpose of security inspections and emergency actions; include keys/combinations needed for unrestricted access to every area and element of Project, tool boxes, parked machines, storage units, and similar items.

1.8 RELEASE OF INFORMATION

A. No information pertaining to the Project shall be released for publication, including, but not limited to, press release, internet posting, advertisement or solicitation without prior written approval of the NIH.

1.9 SCHEDULE

A. Before the close of business at the end of each week, the Contractor shall prepare a schedule for the following week’s work, including the following:

1. Specific location of work for each trade.

2. Description of work for each trade.

3. Number of persons who will be on site for each location and trade.

4. Specific impacts required, such as equipment or utility shutdowns.

5. Hours of Work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01305

RML INTERIM SIDEWALKS • NIH-NIAID RML • HAMILTON, MT

CONSTRUCTION SECURITY REQUIREMENTS 01305 - 4