01 78 23 Operation and Maintenance Data.pdf

Vaults 60, 87 & ET Structural Repair and Grating Replacement

3930 OPERATION AND MAINTENANCE DATA

REVISED 07/24/24 01 78 23 - 1

SECTION 01 78 23

OPERATION AND MAINTENANCE DATA

PART 1 – GENERAL

1.01 SUMMARY

A. Section Includes: Detailed information for preparation, submission, and Engineer’s review of Operations and Maintenance (O&M) Data, as required by individual specification sections.

B. Related Requirements:

1. Document 00 72 13, General Conditions – Construction Contract.

2. Section 01 33 00, Submittal Procedures.

1.02 DEFINITIONS

A. Final Data: Engineer-accepted data, submitted as specified herein.

B. Maintenance Operation: As used on Maintenance Summary Form is defined to mean any routine operation required to ensure satisfactory performance and longevity of equipment. Examples of typical maintenance operations are lubrication, belt tensioning, adjustment of pump packing glands, and routine adjustments.

C. Preliminary Data: Initial and subsequent submissions for Engineer’s review.

1.03 SEQUENCING AND SCHEDULING

A. Equipment and System Data:

1. Preliminary Data:

a. Do not submit until Shop Drawing for equipment or system has been reviewed and approved by Engineer.

b. Submit prior to shipment date.

2. Final Data: Submit Instructional Manual Formatted data not less than 30 days prior to system field testing.

B. Materials and Finishes Data:

1. Preliminary Data: Submit at least 15 days prior to request for final inspection.

2. Final Data: Submit within 10 days after final inspection.

1.04 DATA FOR EQUIPMENT AND SYSTEMS

A. Content for Each Unit (or Common Units) and System:

OPERATION AND MAINTENANCE DATA 3930

01 78 23 - 2 REVISED 07/24/24

1. Product Data:

a. Include only those sheets that are pertinent to specific product.

b. Clearly annotate each sheet to:

1) Identify specific product or part installed.

2) Identify data applicable to installation.

3) Delete references to inapplicable information.

c. Function, normal operating characteristics, and limiting conditions.

d. Performance curves, engineering data, nameplate data, and tests.

e. Complete nomenclature and commercial number of replaceable parts.

f. Original manufacturer’s parts list, illustrations, detailed assembly drawings showing each part with part numbers and sequentially numbered parts list, and diagrams required for maintenance.

g. Spare parts ordering instructions.

h. Where applicable, identify installed spares and other provisions for future work (such as, reserved panel space, unused components, wiring, terminals).

2. As-installed, color-coded piping diagrams.

3. Charts of valve tag numbers, with the location and function of each valve.

4. Drawings: Supplement product data with Drawings as necessary to clearly illustrate:

a. Format:

1) Provide reinforced, punched, binder tab; bind in with text.

2) Reduced to 8-1/2 inches by 11 inches, or 11 inches by 17 inches folded to 8-1/2 inches by

11 inches.

3) Where reduction is impractical, fold and place in 8-1/2-inch by 11-inch envelopes bound in text.

4) Identify specification section and product on Drawings and envelopes.

b. Relations of component parts of equipment and systems.

c. Control and flow diagrams.

d. Coordinate drawings with Project record documents to assure correct illustration of completed installation.

5. Instructions and Procedures: Within text, as required to supplement product data.

a. Format:

1) Organize in consistent format under separate heading for each different procedure.

2) Provide logical sequence of instructions for each procedure.

3) Provide information sheet for Owner’s personnel, including:

a) Proper procedures in event of failure.

b) Instances that might affect validity of guarantee or Bond.

b. Installation Instructions: Including alignment, adjusting, calibrating, and checking.

c. Operating Procedures:

1) Startup, break-in, routine, and normal operating instructions.

2) Test procedures and results of factory tests where required.

3) Regulation, control, stopping, and emergency instructions.

4) Description of operation sequence by control manufacturer.

5) Shutdown instructions for both short and extended duration.

6) Summer and winter operating instructions, as applicable.

7) Safety precautions.

8) Special operating instructions.

REVISED 07/24/24 01 78 23 - 3

d. Maintenance and Overhaul Procedures:

1) Routine maintenance.

2) Guide to troubleshooting.

3) Disassembly, removal, repair, reinstallation, and re-assembly.

6. Guarantee, Bond, and Service Agreement: In accordance with Section 01 77 00, Closeout Procedures.

B. Content for Each Electric or Electronic Item or System:

1. Description of Unit and Component Parts:

a. Function, normal operating characteristics, and limiting conditions.

b. Performance curves, engineering data, nameplate data, and tests.

c. Complete nomenclature and commercial number of replaceable parts.

d. Interconnection wiring diagrams, including control and lighting systems.

2. Circuit Directories of Panelboards.

3. Electrical service.

4. Control requirements and interfaces.

5. Communication requirements and interfaces.

6. List of electrical relay settings, and control and alarm contact settings.

7. Electrical interconnection wiring diagram, including as applicable, single-line, three-line, schematic and internal wiring, and external interconnection wiring.

8. As-installed control diagrams by control manufacturer.

9. Operating Procedures:

a. Routine and normal operating instructions.

b. Startup and shutdown sequences, normal and emergency.

c. Safety precautions.

d. Special operating instructions.

10. Maintenance Procedures:

a. Routine maintenance.

b. Guide to troubleshooting.

c. Adjustment and checking.

d. List of relay settings, control, and alarm contact settings.

11. Manufacturer’s printed operating and maintenance instructions.

12. List of original manufacturer’s spare parts, manufacturer’s current prices, and recommended quantities to be maintained in storage.

C. Maintenance Summary:

1. Compile individual Maintenance Summary for each applicable equipment item, respective unit or system, and for components or subunits.

2. Format:

a. Use Maintenance Summary Form bound with this section or electronic facsimile of such.

b. Each Maintenance Summary may take as many pages as required.

c. Use only 8-1/2-inch by 11-inch size paper.

d. Complete using typewriter or electronic printing.

01 78 23 - 4 REVISED 07/24/24

3. Include detailed lubrication instructions and diagrams showing points to be greased or oiled;

recommend type, grade, and temperature range of lubricants and frequency of lubrication.

4. Recommended Spare Parts:

a. Data to be consistent with manufacturer’s Bill of Materials/Parts List furnished in O&M manuals.

b. “Unit” is the unit of measure for ordering the part.

c. “Quantity” is the number of units recommended.

d. “Unit Cost” is the current purchase price.

1.05 DATA FOR MATERIALS AND FINISHES

A. Content for Architectural Products, Applied Materials, and Finishes:

1. Manufacturer’s data, giving full information on products:

a. Catalog number, size, and composition.

b. Color and texture designations.

c. Information required for reordering special-manufactured products.

2. Instructions for Care and Maintenance:

a. Manufacturer’s recommendation for types of cleaning agents and methods.

b. Cautions against cleaning agents and methods that are detrimental to product.

c. Recommended schedule for cleaning and maintenance.

B. Content for Moisture Protection and Weather Exposed Products:

1. Manufacturer’s data, giving full information on products:

a. Applicable standards.

b. Chemical composition.

c. Details of installation.

2. Instructions for inspection, maintenance, and repair.

1.06 ATTACHMENTS

A. Maintenance Summary Form.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

REVISED 07/24/24 01 78 23 ATTACHMENT A - 1

MAINTENANCE SUMMARY FORM

PROJECT: CONTRACT NO.:

1. EQUIPMENT ITEM

2. MANUFACTURER

3. EQUIPMENT/TAG NUMBER(S)

4. WEIGHT OF INDIVIDUAL COMPONENTS (OVER 100 POUNDS)

5. NAMEPLATE DATA (hp, voltage, speed, etc.)

6. MANUFACTURER’S LOCAL REPRESENTATIVE

a. Name Telephone No.

b. Address

7. MAINTENANCE REQUIREMENTS

Maintenance Operation Comments Frequency

Lubricant (If Applicable)

List briefly each maintenance operation required and refer to specific information in manufacturer’s standard maintenance manual, if applicable.

(Reference to manufacturer’s catalog or sales literature is not acceptable.)

List required frequency of each maintenance operation.

Refer by symbol to lubricant required.

01 78 23 ATTACHMENT A - 2 REVISED 07/24/24

8. LUBRICANT LIST

Reference Symbol Shell

Exxon Mobile

Chevron Texaco BP Amoco Or Equal

List symbols used in No. 7 above.

List equivalent lubricants, as distributed by each manufacturer for the specific use recommended.

9. RECOMMENDED SPARE PARTS FOR OWNER’S INVENTORY.

Part No. Description Unit Quantity Unit Cost

Note: Identify parts provided by this Contract with two asterisks.

Master Specification Section Owner: Procurement Department Discipline Reviewer: Procurement Department Manager Cross-Discipline Reviewer:

2. Final Data: Submit Instructional Manual Formatted data not less than 30 days prior to system field testing.

6. Guarantee, Bond, and Service Agreement: In accordance with Section 01 77 00, Closeout Procedures.

2. Instructions for inspection, maintenance, and repair.