00015934 Prebid Meeting Agenda.doc
DOC document 47 KB Posted
- Attached to
- Enterprise Cold Storage Roof Repairs
- Solicitation number
- S-73000-00015934
- Issued by
- Union County, Oregon
About this file
This pre-bid meeting agenda is issued by the Oregon Department of Transportation (ODOT) for ITB No. S-73000-00015934 concerning Enterprise Cold Storage Roof Repairs. The project involves replacement of the roof at the Enterprise Maintenance Station, with work including removal and reinstallation of existing metal roofing, flashing, and trim, along with installation of new plywood sheathing, purlins, synthetic underlayment, and eave trim, with an add alternate option for new standing seam metal panel roofing. The project location is 715 Golf Course Road, Enterprise, Oregon 97828, in Union County (Wallowa County for prevailing wage purposes). A mandatory pre-bid conference is scheduled for April 6, 2026, with the deadline for written questions and clarification requests due by April 8, 2026. Public bid opening is set for April 15, 2026, at 1:30 PM via Teams or phone, with preliminary results posted within one to two days and an Intent to Award issued within five business days of bid opening. Substantial completion is required by August 31, 2026, with final completion by September 30, 2026, subject to liquidated damages of $600.00 per calendar day for delays beyond the substantial completion date.
Bidders must submit bid pricing through the OregonBuys electronic procurement system for both the base bid and add alternate items, along with Form A-1 (Bidder Information and Certifications), Form A-3 (Bid Security/Bid Bond), and Form A-4 (First-Tier Subcontractor Disclosure) by the bid opening date, with the subcontractor disclosure form due within two hours of bid closing. Bid security equal to 10% of the total bid amount is required on ODOT's supplied form. Bidders must be licensed with the State of Oregon Construction Contractors Board, registered with the Oregon Secretary of State, and registered in OregonBuys. The successful contractor must agree to all terms and conditions without exemptions, provide performance and payment bonds equal to the contract price, and maintain specified insurance coverage including $1,000,000 commercial general liability per occurrence and $2,000,000 annual aggregate. This is a prevailing wage project under BOLI requirements with Contractor and Subcontractor compliance and reporting obligations. The estimated project cost for bonding purposes ranges from $100,000 to $250,000, with funding contingent upon the agency's receipt of sufficient State of Oregon funds. All required permits are the contractor's responsibility, and product data for roof sheathing, vapor barrier, and metal panel roofing must be submitted for ODOT approval prior to construction, with one-year installation warranty and manufacturer warranties required upon completion.
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Other files
| File | Type | Posted |
|---|---|---|
| 00015934 Addendum1.docx | DOCX document | |
| 00015934 Exhibit 7 Photos.docx | DOCX document | |
| 00015934 Sample Contract.docx | DOCX document | |
| 00015934 Exhibit 8 Description of Base Bid and Add Alternate.docx | DOCX document | |
| 00015934 Pre Bid Sign In Sheet.docx | DOCX document | |
| 00015934 Exhibit 6 Plans.pdf | ||
| 00015934 Invitation To Bid PI.docx | DOCX document | |
| 00015934 Preliminary Results.xlsx | XLSX spreadsheet | |
| 00015934 Exhibit 5 Statement of Work.doc | DOC document | |
| 00015934 Addendum2.docx | DOCX document | |
| 00015934 Exhibit 6 Plans Revised.pdf | ||
| 00015934 Exhibit 8 Description of Base Bid and And Alternate Revised.docx | DOCX document |
Show all 12
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Text version
PRE-BID MEETING
ITB No. S-73000-00015934 Project Name: Enterprise Cold Storage Roof Repairs 04/06/2026
A. INTRODUCTIONS:
1. Single Point of Contact, Dave Dethloff – William.d.dethloff@odot.oregon.gov
2. ODOT Project Manager, Shelby Stout
B. SIGN-IN SHEET:
1. Will be posted on OregonBuys with Agenda.
2. Any Addenda as a result of this meeting will be posted on OregonBuys in the Amendments tab.
3. Any statements during the pre-bid will not change the plans, specifications, or contract documents unless an addendum is posted to OregonBuys.
4. If you have any questions, clarifications, or would like to discuss exceptions you must submit your questions in writing to the single point of contact within the deadline specified in ITB. Exceptions will be approved at ODOT’s sole discretion.
C. PROJECT SPECIFICS:
1. Project will establish a Contract for the replacement of the Enterprise Maintenance Station Roof.
2. This project is being bid with an Ad Alternate bid item See Exhibit 8 for details.
3. Substantial Completion 08/31/2026 and Final Completion 09/30/2026. Liquidated damages may result in failure to comply with the substantial completion date $600.00 per calendar day.
4. Brand name products are listed in the specifications. See ITB document for procedure and deadline for request for approved equal. Exceptions will be approved at ODOT’s sole discretion.
5. This is a BOLI prevailing wage project with Contractor / Subcontractor compliance and reporting requirements.
6. Bid, Performance and Payment Bonds will be required.
7. Insurance coverages will be required as specified in the ITB.
8. State of Oregon General Conditions for Public Improvement Contracts January 1, 2012 Edition applies.
D. SOLICITATION TIMELINES:
1. Deadline for questions or requests for clarification due by 04/08/2026
2. Public bid opening set for 04/15/2026 @ 1:30 PM. Public bid opening hosted on teams at link or by phone is provided in ITB document. Section A.11
3. Preliminary results may be posted at ODOT’s earliest convenience typically within a day or two of bid closing.
4. Intent to award will be posted within 5 business days of the bid opening date.
5. Protest period of ODOT’s Intent to award 5 calendar days after the issuance of ODOT’s Intent to Award.
E. LICENSING REQIREMENTS:
1. This project requires you to be licensed with the State of Oregon Construction Contractors Board including any sub-contractors.
2. Project requires valid registration with the Oregon Secretary of State.
3. Bidders must be registered in OregonBuys – registration is free.
Read solicitation documents for any other needed license or training requirements this list may not be all inclusive..
F. SUBMITTAL REQUIREMENTS: SECTION C.7 in ITB document.
1. Bid pricing must be entered into OregonBuys in “Items” tab for Bid Item 1 and 2. Bidders are required to bid on both biddable items.
2. Answer 3 questions in “Questions” Tab in OregonBuys.
3. Bidder must “agree to terms and conditions with no exemptions” in the terms and conditions tab in OregonBuys or bid will be rejected.
4. Bidder must submit completed Attachment A, Forms A1 and A3 no later than the Bid Opening Date and Time specified in the ITB in OregonBuys.
| FORM A-1 |
| BIDDER INFORMATION AND CERTIFICATIONS FORM |
| FORM A-3 |
| BID SECURITY FORM – BID BOND |
| FORM A-4 |
| FIRST TIER SUBCONTRACTOR DISCLOSURE FORM |
5. Bidder must submit Attachment A, Form A-4 1st tier subcontractor disclosure form within 2 hours of bid closing date and time.
6. Reference sheets need to be filled out and completed providing contact information dates name and location of projects for ODOT to check responsibility.
7. Bid Bonds must be provided on ODOT’s supplied form A-3.
8. Make sure you read the ITB documents for ALL REQUIRED SUBMITTALS list may not be all inclusive.
G. BID ADDENDUM:
1. Acknowledge receipt on Bid documents if any arise. Addenda acknowledged on Form A-1.
2. Addendum may come forward it is bidders responsibility to ensure that ALL Addendum are acknowledged.
3. No changes to requirements of project unless specifically identified by Addendum.
H. OBTAINING PLANS AND SPECIFICATIONS:
1. OregonBuys Attachments Tab.
I. VENDOR SUPPORT FROM ODOT:
1. Oregon Department of Transportation : Contracting with ODOT : Procurement : State of Oregon For additional support, contact Melissa Lovejoy, 503-951-2574, or leave a message at 503-951-2649
2. I am also available at William.d.dethloff@odot.oregon.gov or 503-569-8793.
J. QUESTIONS FOR OPO?
K. Turn over to Project Manager Travis Duby for project specific requirements.
Pre-Bid Meeting Agenda
May 2024
File details come from the government source that posted it. Updated .