CMS Chromebook Lease with Purchase Option

Charlotte-Mecklenburg Schools (CMS) is seeking proposals from qualified vendors to provide a comprehensive solution for the procurement and maintenance of 34,000 staff and student mobile devices, specifically LTE Chromebooks. The RFP outlines detailed technical specifications, including requirements for the processor, operating system, display, keyboard, camera, connectivity, and warranty. Vendors must also provide value-added services such as device enrollment, pre-loaded image, asset tagging, and warranty repair integration. The contract will have an initial term of 4 years with options to renew for up to 2 additional 4-year terms. The proposal is due on October 1, 2024, and the anticipated contract start date is November 1, 2024 with delivery of devices by December 16, 2024. Evaluation criteria include the vendor's ability to meet the technical specifications, provide cost-effective pricing, and demonstrate experience with similar projects.

CMS promotes full and equal access to business opportunities and encourages prime suppliers to engage minority, women, and/or small businesses as subcontractors. Bidders must submit an M/W/SBE Utilization Form indicating the percentage of the total contract value that will be expended with these firms. CMS also encourages bidders to obtain Historically Underutilized Business (HUB) certification from the North Carolina Department of Administration. The total contract value is estimated to be in the range of $8 million to $12 million over the initial 4-year term, with the potential for additional renewal periods.