Mail Processing Equipment - RFI

Tooele County, Utah has issued a Request for Information (RFI) regarding mail processing equipment and related services. This is an informational procurement document only and does not constitute a competitive solicitation for bids or proposals; no contract will result directly from this RFI, though responses may inform future procurement decisions through a subsequent RFP/IFB or purchase via existing state or national cooperative contracts. The County is evaluating both lease/subscription-based models and capital purchase options for mail processing equipment to replace or supplement its currently leased mailing system. Required functional capabilities include USPS and multi-carrier support, integrated weighing and shipping, ink and tape dispensing, envelope sealing, multi-departmental account charging with multi-account tracking, real-time usage tracking, report generation with data export capabilities, shipping label generation, multi-user access with role-based permissions, and preferably web-based management interfaces. Vendors must provide product brochures, detailed specifications, pricing ranges for various service models, information on optional features, relevant assumptions, and comprehensive details regarding installation, implementation, training, technical support, maintenance and repair services, and consumables supply processes. The RFI was posted on March 18, 2026, with responses due by April 1, 2026; responses may be submitted through the U3P portal or emailed to Tooele County Procurement Manager Daniel Folks at daniel.folks@tooeleco.gov, with portal submissions remaining confidential until after the submission deadline.

The RFI document does not specify set-aside designations, restrictions on respondent types, or disadvantaged enterprise requirements. The County currently utilizes a leased mailing system with integrated postage, shipping, and accounting capabilities, which represents the existing infrastructure that any proposed solution must consider or potentially replace. No incumbent vendor, current contractor, budget range, or award value is specified in the procurement documentation, as this is an information-gathering phase intended to support future purchasing decisions rather than a binding solicitation.