Q508--Therapeutic Apheresis Treatment Services
Sources Sought Notice for Therapeutic Apheresis Treatment Services
at
Edward Hines, Jr. VA Hospital and Jesse Brown VA Medical Center
The Great Lakes Acquisition Center (GLAC), on behalf of the Edward Hines, Jr. VA Hospital (Hines VA), 5000 South 5th Avenue, Hines, IL 60141-3030 and Jesse Brown VA Medical Center (JB VAMC), 820 South Damon Avenue, Chicago, IL 60612-3728 (Hines VA and JB VAMC collectively herein called VA) intends to award a five year Blanket Purchase Agreement (BPA) for Therapeutic Apheresis Treatment Services (Apheresis Treatments) under authority of Title 38 U.S.C. 8153, Health Care Resources (HCR) and pursuant to FAR 13.5 Certain Commercial Items. BPA effective date will be July 1, 2020.
Contractor shall provide on-site Apheresis Treatments on-demand 24 hours per day, 7 days per week, including all Federal holidays. Specified VA Laboratory personnel will call contractor to schedule routine or emergency service. VA shall give Contractor a minimum of 12 hours notice when scheduling routine Apheresis Treatments. Contractor shall arrive on-site two hours prior to beginning routine services. Contractor shall arrive on-site within 4 hours of VA Laboratory phone request to begin emergency services.
Apheresis Treatments shall be provided by Registered Nurses or allied health professional(s) who possess the following competencies:
Operational knowledge with specific instruments used by the Contractor through documented training and competency records.
Knowledge of the basic principle of separation.
Knowledge of transfusion of blood components and the requirements of fluid replacement after removal or exchange.
Expertise in the management of adverse effects of therapeutic apheresis and transfusions.
Contractor shall provide all materials and supplies (except replacement fluids, albumin or plasma), equipment, personnel and qualified supervision that are required to provide routine and Urgent On-Site Apheresis Treatment at the Hines VA and at the JB VAMC. Contractor shall always maintain equipment in good-working order in accordance with manufacturer specifications as well as remain compliant with applicable safety regulations. Contractor shall have a contingency plan that keeps VA requirements met in the event of any equipment failure.
Historically, the two sites have received contracted services as follows:
Edward Hines, Jr. VA Hospital, 10 Apheresis Treatments per year
Jesse Brown VA Medical Center, 60 Apheresis Treatments per year
All qualified Contractors who believe they can provide the required services are encouraged to respond to the follow:
Contractor s background and experience in providing Apheresis Treatment services.
Plans regarding equipment placement, and if not leaving equipment on-site, plans to get equipment to VA in cases of off hour and emergency treatment requirements.
Contractor has a sufficient amount of licensed Registered Nurses who are trained in Apheresis Treatment procedures and are available to commence working on or about July 1, 2020.
Contractors that are Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) shall include proof of verification in the VIP database at www.vetbiz.gov.
Contractors shall include proof of registration in the System for Award Management (SAM) system (www.SAM.gov).
Pricing is requested and will be used as part of market research.
Period of Performance: July 1, 2020 through June 30, 2021
Therapeutic Apheresis Treatment Services at Edward Hines, Jr. VA Hospital
Estimated Treatment Quantity: 10 . Treatment Rate: $__________
Period of Performance: July 1, 2020 through June 30, 2021
Therapeutic Apheresis Treatment Services at Jesse Brown VA Medical Center
Estimated Treatment Quantity: 60 . Treatment Rate: $__________
A determination by the Government based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purposes of determining whether to conduct a competitive procurement or to proceed with a sole source, non-competitive award.
Responses to this Sources Sought Notice must be received by the Contract Specialist, Carol Felgenhauer, at Carol.Felgenhauer@va.gov no later than 10:00 a.m., local time, Monday, March 9, 2020. No other form of communication will be accepted.
36C25220Q0341 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12
2/28/20, 2:57 PM Q508--INTENT TO SOLE SOURCE - BLOOD BANK ANALYZER AND REAGENTS
Special Notice
Page 2 of 2
Special Notice
Page 1 of 2
The Department of Veterans Affairs Veterans Integrated Service Network (VISN) 9 Network Contracting Office (NCO) 9 in the interest of Memphis VA Medical Center located at 1030 Jefferson Avenue Memphis, TN 38104 intends to issue and award a Sole Source Firm-Fixed Price award, Cost-Per-Test, to Ortho Clinical Diagnostics Inc. for commercial off the shelf (COTS) immunohematology analyzer, reagents, and consumables. The award will consist of a one-year base period and four yearly options. The period of performance for the base year will be 10/01/2022-09/30/2023. Ortho Clinical Diagnostics Inc is the only source available to provide an immunohematology analyzer that automates in vitro Immunohematology testing of human blood utilizing ID-MTS Gel Cards and is capable of pre-transfusion and compatibility testing for patients in throughout the hospital. The gel technology analyzer is capable of ABO/Rh Grouping (forward and reverse), ABO/Rh confirmation, Antibody Screens, Antibody Identification, Selected Cell Panel, Donor Confirmation, Crossmatch (AHG), Antigen Typing, Serial Dilutions for Titration Studies, DAT (Polyspecific), DAT (IGG, and Cord Blood Testing. The equipment will be used to optimize laboratory efficiencies. Memphis VA Medical Center currently utilizes 2 systems that are from Ortho Clinical Diagnostics and changing equipment would require the lab to revamp their entire blood bank processes.
Market research has determined that Ortho Clinical Diagnostics has a strategically sourced Federal Supply Schedule contract (V797D-60637) for Clinical Analyzers, Laboratory, Cost-Per-Test under FSC Group 66 III which is valid through 7/14/2026. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of Memphis VA Medical Center. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement.
The Government will not be responsible for any costs incurred by responding to this notice. This is not a request for quote or proposals. Questions or comments to this Notice of Intent should be directed to Contracting Specialist, Phon Phasavath at Phon.phasavath@va.gov. Please indicate in the subject of your email: Notice of Intent Question Submission #36C24922Q0615.
List of Items:
ITEM DESCRIPTION
QUANTITY
UNIT OF MEASURE
ORTHO VISION Analyzer - 6904577
2
EA
ORTHO VISION Table - 9604701
2
EA
Printer (OV) Lexmark - 6986685
2
EA
MTS A/B/D Mono & Reverse Grp Card (5x20)
60
EA
MTS A/B/D/ABD Group (5x20)
20
EA
MTS Anti-lgG-C3D Card (1x20)
19
EA
MTS Anti-lgG Card (5x20)
39
EA
MTS Buffered Gel Card (5x20)
13
EA
MTS Monoclonal Anti-c Card (1x20)
13
EA
MTS Monoclonal Anti-C Card (1x20)
4
EA
MTS Monoclonal Anti-E Card
8
EA
MTS Monoclonal Rh Phenotype Card (1x20)
8
EA
0.8% Affirmagen (2x10mL)
169
EA
0.8% RESOLVE Panel A (1x3mL)
13
EA
0.8% RESOLVE Panel B (1x3mL)
13
EA
0.8% RESOLVE Panel C (22x3mL)
13
EA
0.8% SurgiScreen (3x10mL)
169
EA
Alba Q Chek simulated whole Blood Controls
95
EA
Anti-e BioClone (1x5mL)
3
EA
Anti-Fya (Monoclonal) (1x5mL)
8
EA
Anti-Fyb (1x5mL)
8
EA
Anti-Jka (1x5mL)
8
EA
Anti-Jkb (1x5mL)
8
EA
Anti-K (Monoclonal) (1x5 mL)
8
EA
Anti-S (1x5 mL)
4
EA
Anti-s (1x5 mL)
4
EA
ORTHO Anti-Fyb
2
EA
ORTHO Confidence System (1 Kit)
13
EA
ORTHO Sera Papain (1x5 mL)
8
EA
MTS Diluent 2 (5x100 mL)
8
EA
MTS Diluent 2 Plus (5x100 mL)
8
EA
MTS Manual Pipette Tips - Racked
4
EA
ORTHO 7% BSA (12x5 mL)
64
EA
OV Dilution Trays (16-well tray - 180/box)
1
EA
OV Evaporation Caps -10 mL (250/box) for Reagent Red Cells
4
EA
THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS AND NO SOLICIATION IS AVAILABLE.
Telephone requests will not be honored. No award will be made based on quotes or offers received in response to this notice. All responsible sources may identify their interest to meet this requirement to Phon Phasavath by 12:00 pm (CST), Wednesday August 31, 2022. Additionally, any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the government by providing the following:
1.Business Size and Socio-Economic Status: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a VIP verified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at www.sam.gov and/or the VetBiz Registry at www.vetbiz.gov. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in SAM. To receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry.
2. Authorization to Perform: Prospective non-OEM contractors MUST provide an authorization letter from Ortho Clinical Diagnostics identifying they are authorized to provide the required Original Equipment Manufacturer (OEM) parts/equipment.
The intent of this notice is for informational purposes only. Interested parties may submit information for consideration by the government to: Phon.phasavath@va.gov no later than the response due date/time identified above.
36C24922Q0615 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
8/16/22, 12:41 PM Q508--HEMATOLOGY/ONCOLOGY-ON-SITE-603
The Department of Veterans Affairs, Network Contracting Office 9, is seeking qualified sources to provide onsite Board Certified/Board Eligible Hematology/Oncology Physician services for beneficiaries at the Robley Rex Veterans Affairs Medical Center in Louisville, Kentucky. The anticipated period of performance is one year, and the contractor will be required to provide outpatient consultation services for the diagnosis and treatment of hematologic and medical oncology diseases, with a minimum of 3 six-hour clinic sessions per week. The contractor must provide a minimum of 4 key personnel, and the Government will pay a firm fixed percentage of the Medicare rate for the services. Responses to the Sources Sought notice are due by September 6, 2024 at 5:00 PM Eastern Time, and the Government will determine the appropriate acquisition method based on the responses received.
This procurement is not set aside for any specific business size. The current estimated demand covers a range of hematology and oncology diagnoses, with the highest percentages in blood disorders (44.4%) and lung cancer (9.7%). The Government has not provided any information on potential incumbent contractors or the anticipated award value or budget range for this requirement.
36C24924Q0405 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
8/20/24, 4:06 PM Q508--Autotransfusion Cell Saver Services - WBJ Dorn Columbia, SC
The Department of Veterans Affairs, Columbia, South Carolina intends to award a contract for the Preoperative Blood Cell Saver Autologous Transfusion Services to support the veteran beneficiary patients in the Operating Room working in conjunction with the blood bank in the laboratory and the operating room in the collection and processing of shed blood from patients for reinfusion into the same patient at surgical or postoperative bedside; and sequestration of platelet rich plasma from patient s whole blood for topical application by a surgeon; provide all equipment and supplies necessary to recover and process patient s shed blood; and provide services in accordance with American Association of Blood Bank (AABB) standards. The NAICS code for this requirement is 621991 and business size is $35M.
This is not a request for bids, quotes, or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. VA is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation, then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. The WJB Dorn VA Medical Center, located at 6439 Garners Ferry Road, Columbia, SC 29209 is seeking a potential qualified contractor than can provide the following services:
0001: PREOPERATIVE BLOOD CELL SAVER AUTOLOGOUS TRANSFUSION SERVICES
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government. Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: (1) Company name, address, point of contact, phone number, and DUNS number (www.dnb.com); (2) List of available compatible products, procurement source (open market or GSA Schedule), the geographical location the respondent is able to service, and documentation of authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation); (3) Business size (small or large business concern), and number of employees; (4) Type of small business (i.e. Service Disabled Veteran Owned Small Business; Veteran Owned Small Business; Small Business, etc). Responses to this notice should be emailed to Iman Dillard at iman.dillard@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 4/28/2022 at 17:00 / 4:00 PM EST. This notice is to assist the VA in determining sources only. All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov.
Statement of Work (SOW)
A. GENERAL GUIDANCE
Title of Project- Establish a Services Contract for Preoperative Blood Cell Saver Autologous Transfusion.
Scope of Work: Vendor shall provide Preoperative Blood Cell Saver Autologous Transfusion Services to support the veteran beneficiary patients in the Operating Room working in conjunction with the blood bank in the laboratory and the operating room in the collection and processing of shed blood from patients for reinfusion into the same patient at surgical or postoperative bedside; and sequestration of platelet rich plasma from patient s whole blood for topical application by a surgeon; provide all equipment and supplies necessary to recover and process patient s shed blood; and provide services in accordance with American Association of Blood Bank (AABB) standards.
Background: WJBD Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Satellite outpatient clinics located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter and Spartanburg, South Carolina.
Performance Period: The contractor shall provide services required under this SOW during the one (1) calendar year period beginning on the award date, with four option years, unless otherwise directed by the Contracting officer (CO).
Estimated Period of Performance:
Base Year: Jun 1, 2022 May 31, 2023
Option Year 1: Jun 1, 2023 May 31, 2024
Option Year 2: Jun 1, 2024 May 31, 2025
Option Year 3: Jun 1, 2025 May 31, 2026
Option Year 4: Jun 1, 2026 May 31, 2027
Type of Contract: Firm-Fixed- Price
B. GENERAL REQUIREMENTS:
A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement and written notification shall be provided to the Contractor.
Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.
The Contractor shall provide preoperative Blood Cell Saver Autologous transfusion services to the Veteran beneficiary patients identified by the Operating Room requiring this service. The Contractor shall work in conjunction with the blood bank in the laboratory and the operating room in the collection and processing of shed blood from patients for reinfusion into the same patient at surgical or postoperative bedside; and sequestration of platelet rich plasma from patient s whole blood for topical application by a surgeon.
The Contractor shall provide all equipment and supplies necessary to recover and process patient s shed blood.
The Contractor shall provide services in accordance with American Association of Blood Bank (AABB) standards.
The Contractor shall ensure a Contractor Medical Director is always available by cell phone and/or pager during the procedure for physician conferences.
The Contractor shall perform semi-annual education for hospital staff regarding autologous
transfusion.
ORDERING PROCEDURES:
Operating Room (OR) Physician places an order through a note on the surgical request sheet.
The OR Medical Support Assistant prepares an e-mail in VISTA to the Cell Saver Group (G.BLOOD, #1 = Blood Bank).
The email requests that a Cell Saver Case be scheduled and shall include the following information and upon receipt of the email, the Authorized Staff listed shall log the information on the form called REQUEST FOR INTRAOPERATIVE AUTOLOGOUS TRANSFUSION .
Patient s name
Social Security Number
Date of Birth/Age
Date of Surgery/Name of Procedure
Time of Surgery
Physicians Name
Type of Service Requested
Any changes referencing Authorized Staff as stated shall be communicated to the Contracting Specialist/Officer and the Contractor in writing throughout the life of this service requirement as submitted by the COR.
QUALIFICATIONS:
The Contractor shall provide competency assessments, evaluations, credentials, licensure and/or any other documents on its employees required to comply with the accreditation policies and standards of the Joint Commission.
Proof Credentials (ex. RN CCA, LPN CCA, CST CA, CA, EMT CA, LPN CST CA, as are now on file in the Blood Bank department, per CAP guidelines).
Be a citizen of the United States.
Be proficient in spoken and written English.
Contractor shall be a legally registered business in the state of South Carolina.
In accordance with VHA Directive 6500, Appendix G, Department of Veteran s Affair (VA) National Rules of Behavior, each Contractor must read and sign the VA National Rules of Behavior prior to gaining any access to VA information and/or information systems. Contractors must initial and date each page of the copy of the page of the VA National Rules of Behavior; they must also provide the information requested on the last page, sign, and date it.
These requirements shall be maintained in a Contractor employee file by the CO/COR for each Contractor employee working on this service.
CONTRACTOR RESPONSIBILITIES:
The Contractor shall bear the expense of obtaining background investigations.
The web site which provides information on the cost of the security investigation is www.opm.gov\extra\investigate - Select federal investigations Notices (FN 01-01).
The Office of Security and Law Enforcement adds an administrative fee. Patricia Moore, 202-461-5240 can be contacted to obtain information of the current amount of the fee.
The Contractor shall prescreen all personnel requiring access to the computer systems to
ensure they maintain a U.S. citizenship and can read, write, speak, and understand the English language. The Contractor shall provide the screening results of the VA Contracting officer prior to award and anytime new employees are hired.
The Contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within thirty (30) calendar days of receipt:
FD 258, U.S> Department of Justice Fingerprint Application Chart.
VA Form 0710, Authority of Release of Information form.
The Contractor, when notified of an unfavorable determination by the government, shall
withdraw the employee from consideration from working under this service.
36C24722Q0551 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7
4/19/22, 4:04 PM