Q508--COM-hematology/oncology-on-site-603

36C24925Q0185 SOURCES SOUGHT NOTICE

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SUBJECT*

HEMATOLOGY/ONCOLOGY-ON-SITE-603

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

37129

SOLICITATION NUMBER*

36C24925Q0185

RESPONSE DATE/TIME/ZONE

09-26-2025 17:00 EASTERN TIME, NEW YORK, USA

ARCHIVE

14 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

PRODUCT SERVICE CODE*

Q508

NAICS CODE*

621111

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204

Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist

Samantha Shackelford

samantha.shackelford@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Robley Rex Veterans Affairs Medical Center (VAMC)

Medicine Services

800 Zorn Ave

Louisville KY

POSTAL CODE

40206-1433

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY S URL

http://www.va.gov

URL DESCRIPTION

Department of Veterans Affairs

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources (small and other than small) to perform a potential requirement. The Department of Veterans Affairs, Network Contracting Office 9, hereby provides notice of its anticipated issuance of a Healthcare Service Contract to a qualified source. Based on responses received from this notice a determination will be made on the method used to solicit for proposals, proposal abstracts, or quotations. The anticipated period of performance shall consist of one (1) year beginning upon award for one year only. (See CLIN structure for anticipated need)

This requirement will provide Onsite Board Certified/Board Eligible Hematology/Oncology Physician(s) Services for beneficiaries of the Robley Rex Veterans Affairs Medical Center (VAMC) located at 800 Zorn Ave., Louisville, KY, 40206-1433.

THIS SOURCES SOUGHT NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSAL. However, interested parties may identify their interest and capabilities by responding to this requirement no later than September 26, 2025 at 5:00 PM, Eastern Standard Time (EST).

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A determination not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONSE TO SOURCES SOUGHT NOTICE 36C24925Q0185 ONSITE BOARD CERTIFIED/BOARD ELIGIBLE HEMATOLOGY/ONCOLOGY PHYSICIAN(S) SERVICES in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed within this notice to Contract Specialist, Samantha Shackelford by email at samantha.shackelford@va.gov. The capability documentation should include general information and technical background describing in detail, the prospective contractor's capabilities, any relative experience that will demonstrate your ability to successfully perform this requirement, your company s business size, Unique Entity ID, and primary point of contact.

Point of Contact: Samantha Shackelford, Contract Specialist e-mail noted above.

NAICS code: 621111 and SBA Sized Standard is $16M PSC Q508

NOTE: All respondents must be registered in the System for Award Management https://sam.gov

Project Requirements: The Contractor shall furnish all key personnel to provide services necessary to perform onsite Hematology Services to eligible beneficiaries of the Department of Veterans Affairs, Robley Rex Medical Center (hereinafter referred to as VAMC), located in Louisville, Kentucky. The Contractor s physician(s) care shall cover the range of Hematology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by the American Society of Hematology http://www.hematology.org/Clinicians/Guidelines.aspx.

Place of Performance: Services shall be provided on site, VAMC Robley Rex Department of Veterans Affairs (VA) (also known as the Louisville VAMC) located at 800 Zorn Avenue, Louisville, KY 40206

pleting each CLIN for the base year and option years.

Throughout the life of the contract the VA will pay the awarded firm fixed percentage of the Medicare rate effective at the time the service is provided by the Contractor.

The Offeror shall complete the attached price schedule for on-site services at the Robley Rex, VA Medical Center.

The Contractor shall propose a minimum of four (4) key personnel to be credentialed and be available for scheduling to meet the requirements of the contract.

One FTE is defined by VA as a minimum of 80 hours every two week per year and does not include holidays.

The Contractor shall propose a minimum of four (4) key personnel to be credentialed and be available for scheduling to meet the requirements of the contract.

Period of Performance: Base plus 4 Option Years

Authority: Title 38 USC 8153, Health Care Resources (HCR) sharing Authority.

Other important considerations: Cite any other information that is necessary for potential respondents to understand the nature of the potential requirement or proposed acquisition.Â

Capability statement /information sought: Response to this announcement shall not to exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format.

Please e-mail your response with the above information to Samantha.Shackelford@va.gov Any question should be emailed to Samantha.Shackelford@va.gov and phone calls will not be answered-questions must be submitted by email.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Excerpt of the PWS:

Performance Work Statement for Onsite Hematology / Medical Oncology Services

GENERAL:

Services Provided: The Contractor shall provide Board Certified Hematology/Medical Oncology Physician Services on site in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the Robley Rex VA Medical Center in Louisville, Kentucky. The Contractor s qualified Hematology and Medical Oncology physician(s) shall provide outpatient services, with a minimum of (1) (8) hour clinic session and up to a maximum (3) (8) hour clinic session days per week as needed per VA requirements; each clinic with a maximum of (25) patient slots; one clinic day must be on Friday; focusing on general hematology-oncology including all sub-specialties and inpatient coverage as ad-hoc. Clinic session days will be negotiated and mutually agreed upon between Contractor and the VA Medical Center, to provide coverage for other Hematology/Medical Oncology outpatient clinics during times of staffing shortages or staff absences and valid emergencies as needed. Services will be coordinated through the assigned VA Hematology/Medical Oncology physicians. Services will be rendered at the Robley Rex Veterans Affairs Medical Center (VAMC), 800 Zorn Avenue, Louisville, KY 40206. Contract physicians shall meet or exceed currently recognized national standards as established by The Joint Commission (TJC), and the standards of the American Hospital Association (AHA). In addition, physicians shall comply with all Veterans Health Administration s (VHA) regulations and directives. The Contractor shall provide sufficient personnel who meet all requirements herein and who can be relied on to perform in strict accordance with the contract. The Contractor shall provide physicians who are competent, qualified, and adequately trained to perform assigned duties.

The Contractor shall be available to provide outpatient consultation services for the diagnosis and treatment of Hematologic and Medical Oncology diseases. Outpatient services should be offered as needed to meet demand, with a minimum of (1) 8-hour clinic sessions day per week; one clinic day will be on Friday; and a maximum of (3) 8-hour clinic sessions per week as need is identified by VA; each clinic with a maximum of (25) patient slots. It is expected that a provider will be designated for each clinic for the life of the contract to provide continuity of care, when possible, unless circumstances beyond their control necessitate a change. The goal is for all new appointments for outpatient services to be scheduled and seen within 28 days or sooner if clinically indicated. Follow-up clinic appointments are to be seen per established guidelines.

Committee/conference attendance is required in this contract, totaling 184 hours each year, to include the committees/conferences list with this contract.

The Contractor will provide outpatient consultation services for the diagnosis and treatment of Hematology/Medical Oncology diseases. Contractor staff will work with VA leadership in an advisory manner on tumor board and their composition to improve care for our veterans.

END OF PWS (EXCERPT)

END OF SOURCES SOUGHT NOTICE