NIGP 98528: Coolers, Drinking Water, Rental or Lease

NIGP 98528 Coolers, Drinking Water, Rental Or Lease (Item) covers bottled water delivery, water dispenser rental and maintenance, and filter replacement services for coolers and ice machines serving state and local government offices, schools, detention facilities, and residential programs. State and local governments procure this code to supply drinking water to employee populations, detention inmates, school students, and residents in public housing or social services programs. Recent solicitations emphasize NSF/ANSI certification compliance (standards 42, 53, 372, and 401 for emerging compounds including PFOA/PFOS microplastics), maintenance of dispenser equipment, bi-weekly to weekly delivery cycles, and consumables including 5-gallon containers and replacement filters. School districts, sheriff's offices, city governments, county boards of commissioners, state human services departments, and municipal utilities are the primary issuing bodies, with Hillsborough County Public Schools and the Broward Sheriff's Office each posting multiple opportunities in the recent window. Geographic activity clusters in Florida (Broward and Hillsborough counties, multiple Broward Sheriff's Office facilities), Texas (City of Dallas, City of Lubbock, City of San Antonio), Georgia (Glynn County), Illinois (Illinois Department of Human Services), and Pennsylvania (City of Philadelphia).

Hillsborough County Public Schools posted ITB 26233-ITB-MST on September 21, 2026, seeking filter replacement services for approximately 6,500 water cooler units and 460 ice machine units across 235 schools and administrative offices, with bids due August 12, 2026; the scope requires NSF/ANSI 401 compliance, unit-rate pricing, and vendor maintenance of filter-change logs. The Broward Sheriff's Office issued ITB 26005AF on July 15, 2026, and ITB 26011AF on August 26, 2026, for bottled water delivery to multiple county facilities and detention locations with three-year terms and optional one-year renewals; both solicitations offer 5 percent price preference for County Business Enterprise (CBE) and Small Business Enterprise (SBE) certified local vendors on bids up to $100,000, declining to 3 percent and 1 percent at higher thresholds. The City of San Antonio posted RFx 6100019423 on June 22, 2026, for citywide water bottle services including 5-gallon containers, 1-gallon distilled water, cups, and dispenser rentals with maintenance. The City of Philadelphia issued IFB B2627003 on May 8, 2026, for bottled drinking water and distilled water with a 10 percent Local Business Entity (LBE) preference for vendors performing at least 51 percent of contract work within Philadelphia and maintaining majority inventory within the city.