Jackson County - Water Cooler and Bottled Water Distribution and Maintenance Service Delivery (Three

The Jackson County Board of Commissioners is conducting a competitive sealed bid procurement for a three-year water cooler and bottled water distribution and maintenance service contract. The procurement encompasses delivery and regular maintenance of water coolers and dispensers, along with distribution of 5-gallon bottled water jugs to approximately 15 county departments and facilities, including the Clerk of Courts, District Attorney, Elections, EMS stations (6 locations), E-911, Facilities Maintenance, Fitness Center, Jackson County Correction Institute, Juvenile Services, Magistrate Court, Parks & Recreation, Public Works, Solid Waste, Solicitor, and Superior Court, with an estimated monthly requirement of approximately 70 water bottles across all locations. The contractor must supply sodium-free natural spring water meeting all federal, state, and local regulations, provide new water coolers compatible with 5-gallon returnable plastic bottles, ensure coolers remain free from mold and mineral deposits, replace defective bottles and cooler units at no charge, and maintain coolers at no cost to the county. Pricing must be submitted as an all-inclusive monthly invoice amount with no separate charges for delivery, fuel surcharges, setup, or service, and vendors are prohibited from requiring minimum orders. Key qualifications include maintaining a Certificate of Insurance with minimum Broad Form Comprehensive General Liability coverage of $1,000,000 and providing a notarized Contractor Affidavit confirming compliance with Georgia's Illegal Immigration Reform and Enforcement Act of 2011, including E-Verify participation. The deadline for sealed bid submission is August 8, 2025, at 10:00 AM EST at the Jackson County Administrative Building, 4965 Jackson Parkway, Jefferson, Georgia 30549, with a questions deadline of August 1, 2025, at 5:00 PM submitted in writing to Kenneth Morris, Purchasing Manager at kmorris@jacksoncountygov.com; no mandatory pre-bid site visit or bidders conference is scheduled, and selected vendors must have units and water operational by September 15, 2025.

The procurement documents do not indicate any set-aside designations or restrictions limiting responses to specific types of organizations, including disadvantaged enterprises, women-owned businesses, or minority-owned enterprises. No incumbent vendors or current contractors are identified in the available procurement materials. Payment will be made monthly on a Net 30 basis following invoice approval by county staff, with the bid acceptance period extending for 60 calendar days following bid opening. Jackson County reserves the right to add or delete service locations and adjust usage at the quoted prices, as well as to reject any or all bids, waive any technicalities or irregularities, and cancel the contract with 60 days written notice. The specific contract award value or budget range is not disclosed in the procurement documentation; interested vendors must download the complete bid package and forms from the Jackson County website or www.vendorregistry.com to obtain detailed pricing requirements and specifications.