WMHI Soft Drinks, Water, Sports Drinks

The State of Tennessee, specifically the Department of Mental Health Substance Abuse Services through Western Mental Health Institute (WMHI) located in Bolivar, is seeking a five-year contract for the procurement of soft drinks, water, and sports drinks. The solicitation requires a comprehensive beverage package consisting of ten distinct line items, including cola-flavored carbonated drinks, diet cola, lemon-lime carbonated drinks, zero-sugar lemon-lime drinks, Dr. Pepper-flavored drinks, diet Dr. Pepper, sports drinks, orange juice, prune juice, and bottled water. Acceptable brands include Coca-Cola, Pepsi, Dr. Pepper, Sprite, Gatorade, and Powerade, with equivalent products permitted. The procurement will be conducted through the EDISON electronic bidding system, with bid submissions accepted from December 26, 2025, at 12:10 p.m. CST through January 20, 2026, at 2:00 p.m. CST. Delivery of beverages is required to the WMHI Warehouse/Procurement Department at loading dock #2, with specific packaging requirements ranging from 12 to 46 ounces per bottle. Suppliers must comply with strict safety and security requirements, including checking in with the warehouse manager, providing picture identification, and adhering to the facility's tobacco-free campus policy.

The contract does not specify any specific set-aside designations or restrictions on participating organizations. Potential bidders must be registered with the State of Tennessee Supplier Portal and comply with Tennessee Department of Revenue registration requirements. The maximum contract liability is set at $299,480 for the five-year term, with an option for the state to extend an additional 180 days under the same terms and conditions. Pricing must be submitted on a firm fixed-price basis, with prices remaining firm for the first 365 days and potential adjustments thereafter based on independently verifiable documentation of cost increases. The state reserves the right to award the contract to the lowest-cost responsive and responsible bidder meeting all requirements and specifications. Bidders must submit additional documentation, including proof of Tennessee Department of Revenue sales and use tax registration, contract administrator information, certification of non-debarment status, and compliance with the Iran Divestment Act. The contract is subject to appropriation and availability of state funds, with the state maintaining the right to terminate for convenience with 30 days' written notice or immediately for cause.