Soft_Drinks_Water_Sports_Drink_ITB_Specifications_final.pdf
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- Attached to
- WMHI Soft Drinks, Water, Sports Drinks
- Solicitation number
- Event 33912-13797
- Issued by
- Hamblen County, Tennessee
About this file
This is a specifications document for an Invitation to Bid (ITB) issued by the State of Tennessee Department of Mental Health Substance Abuse Services through Western Mental Health Institute (WMHI) in Bolivar for a five-year beverage supply contract. The solicitation encompasses ten distinct line items of soft drinks, water, and sports drinks, including cola-flavored carbonated beverages, diet cola, lemon-lime carbonated drinks, zero-sugar lemon-lime options, Dr. Pepper-flavored products, diet Dr. Pepper, sports drinks, orange juice, prune juice, and bottled water from acceptable brands including Coca-Cola, Pepsi, Dr. Pepper, Sprite, Gatorade, and Powerade, or equivalent products. Bid submissions are accepted through the EDISON electronic bidding system from December 26, 2025, at 12:10 p.m. CST through January 20, 2026, at 2:00 p.m. CST. Delivery is required to the WMHI Warehouse/Procurement Department at loading dock #2, with packaging requirements ranging from 12 to 46 ounces per bottle.
Pricing must be submitted on a firm fixed-price basis, with prices remaining firm for the first 365 days and subject to potential adjustments thereafter based on independently verifiable documentation of cost increases. The maximum contract liability is set at $299,480 for the five-year term, with an option for the state to extend an additional 180 days under the same terms and conditions. No specific set-aside designations are identified in the solicitation. Bidders must be registered with the State of Tennessee Supplier Portal and comply with Tennessee Department of Revenue registration requirements, provide proof of sales and use tax registration, contract administrator information, certification of non-debarment status, and comply with the Iran Divestment Act. The state reserves the right to award the contract to the lowest-cost responsive and responsible bidder and maintains the right to terminate for convenience with 30 days' written notice or immediately for cause. Suppliers must comply with strict facility safety and security requirements, including warehouse check-in procedures, picture identification presentation, and adherence to the facility's tobacco-free campus policy.
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Tennessee Department of Mental Health and Substance Abuse Services Western Mental Health Institute
Specifications for Soft Drinks, Water, and Sports Drinks
PURPOSE:
This request for bids is for a five-year contract for soft drinks, water, and sports drinks for the Tennessee Department of Mental Health and Substance Abuse Services, Western Mental Health Institute (WMHI). Products shall be provided and delivered to the WMHI Warehouse/Procurement Department located at loading dock #2.
Building Location:
Western Mental Health Institute 11100 Old Highway 64 W Bolivar, TN 38008
Point of Contact:
Ryan Wiley, PO2 Ryan.wiley@tn.gov 731-228-2345
SPECIFICATIONS:
The Supplier shall supply the following items:
(Acceptable soft drink products are Coke, Pepsi, Dr Pepper or Equivalent)
Item #1 COLA FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER CASE
Soft drinks to include cola flavored drinks such as Coca-Cola or Pepsi. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #2 DIET COLA FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
CASE
Soft drinks to include diet cola flavored drinks such as Diet Coke or Diet Pepsi.
Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #3 LEMON-LIME FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
Soft drinks to include lemon lime flavored drinks such as Sprite or the equivalent.
Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #4 ZERO SUGAR LEMON-LIME FLAVORED BEVERAGES, 12 OZ PLASTIC
BOTTLES 24 PER CASE
Soft drinks to include diet lemon-lime flavored drinks such as Sprite Zero or the equivalent. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #5 DR PEPPER BRAND BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER CASE
Dr. Pepper brand drinks or the equivalent. Supplier must bid a case price for the 12
oz. plastic-bottled beverages.
Item #6 DIET DR PEPPER BRAND BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
Diet Dr. Pepper brand drinks or the equivalent. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #7 SPORTS DRINKS, 20 OZ PLASTIC BOTTLES 24 PER CASE
Sports drinks, sugar free, such as Gatorade or Powerade in variety flavor packs.
Supplier must bid a case price for products 20 oz. plastic-bottles
Item #8 NON-CARBONATED ORANGE JUICE, 46 OZ PLASTIC BOTTLES 12 PER
Non-carbonated orange juice in 46 oz. plastic bottles. Supplier must bid a case price for the 46 oz. plastic-bottled beverages.
Item #9 NON-CARBONATED PRUNE JUICE, 46 OZ PLASTIC BOTTLES 12 PER CASE
Non-carbonated orange juice in 46 oz. plastic bottles. Supplier must bid a case price for the 46 oz. plastic-bottled beverages.
Item #10 BOTTLED WATER, 16 OZ. PLASTIC BOTTLES 24 PER CASE
Bottled water in 16 oz. plastic bottles. Supplier must bid a case price for the 16 oz.
plastic bottles.
SAFETY AND SECURITY REQUIREMENTS:
• Supplier shall check in and check out with WMHI Warehouse Manager or Procurement Officer if the Warehouse Manager is not available.
• Supplier will be required to provide picture identification.
• WMHI is a tobacco-free campus. Tobacco use of any kind is prohibited while on the premises.
• Supplier shall not leave vehicles running or keys in the ignition while on premises. Vehicles must be locked when leaving.
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