Soft_Drinks_Water_Sports_Drink_ITB_Specifications_final.pdf
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- Attached to
- WMHI Soft Drinks, Water, Sports Drinks
- Solicitation number
- Event 33912-13797
- Issued by
- Hamblen County, Tennessee
About this file
This is a specifications document issued by the Tennessee Department of Mental Health and Substance Abuse Services for Western Mental Health Institute (WMHI) located in Bolivar, Tennessee, for a five-year contract to supply soft drinks, water, and sports drinks. The procurement encompasses ten line items: cola-flavored beverages, diet cola, lemon-lime carbonated drinks, zero-sugar lemon-lime drinks, Dr. Pepper-branded drinks, diet Dr. Pepper, sugar-free sports drinks, orange juice, prune juice, and bottled water. All beverages must be supplied in 12-ounce to 46-ounce plastic bottles with 12 to 24 bottles per case, depending on the product. Acceptable brands include Coca-Cola, Pepsi, Dr. Pepper, Sprite, Gatorade, and Powerade, with equivalent products permitted. Delivery is required to the WMHI Warehouse/Procurement Department at loading dock #2 at 11100 Old Highway 64 West, Bolivar, Tennessee 38008. The point of contact is Ryan Wiley, PO2, at ryan.wiley@tn.gov or 731-228-2345. Bid submissions are accepted through the EDISON electronic bidding system from December 26, 2025, at 12:10 p.m. CST through January 20, 2026, at 2:00 p.m. CST.
Pricing must be submitted on a firm fixed-price basis per case for each item, with prices remaining firm for the first 365 days and subject to adjustment thereafter based on independently verifiable documentation of cost increases. The maximum contract liability is $299,480 for the five-year term, with an option for the state to extend an additional 180 days under the same terms and conditions. Suppliers must comply with safety and security requirements including checking in with the warehouse manager, providing picture identification, and adhering to the facility's tobacco-free campus policy. Bidders must be registered with the State of Tennessee Supplier Portal, demonstrate Tennessee Department of Revenue sales and use tax registration, provide contract administrator information, submit certification of non-debarment status, and comply with the Iran Divestment Act. The contract is subject to appropriation and availability of state funds, with the state reserving the right to terminate for convenience with 30 days' written notice or immediately for cause. The state will award the contract to the lowest-cost responsive and responsible bidder meeting all requirements and specifications.
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Text version
Tennessee Department of Mental Health and Substance Abuse Services Western Mental Health Institute
Specifications for Soft Drinks, Water, and Sports Drinks
PURPOSE:
This request for bids is for a five-year contract for soft drinks, water, and sports drinks for the Tennessee Department of Mental Health and Substance Abuse Services, Western Mental Health Institute (WMHI). Products shall be provided and delivered to the WMHI Warehouse/Procurement Department located at loading dock #2.
Building Location:
Western Mental Health Institute 11100 Old Highway 64 W Bolivar, TN 38008
Point of Contact:
Ryan Wiley, PO2 Ryan.wiley@tn.gov 731-228-2345
SPECIFICATIONS:
The Supplier shall supply the following items:
(Acceptable soft drink products are Coke, Pepsi, Dr Pepper or Equivalent)
Item #1 COLA FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER CASE
Soft drinks to include cola flavored drinks such as Coca-Cola or Pepsi. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #2 DIET COLA FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
CASE
Soft drinks to include diet cola flavored drinks such as Diet Coke or Diet Pepsi.
Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #3 LEMON-LIME FLAVORED BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
Soft drinks to include lemon lime flavored drinks such as Sprite or the equivalent.
Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #4 ZERO SUGAR LEMON-LIME FLAVORED BEVERAGES, 12 OZ PLASTIC
BOTTLES 24 PER CASE
Soft drinks to include diet lemon-lime flavored drinks such as Sprite Zero or the equivalent. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #5 DR PEPPER BRAND BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER CASE
Dr. Pepper brand drinks or the equivalent. Supplier must bid a case price for the 12
oz. plastic-bottled beverages.
Item #6 DIET DR PEPPER BRAND BEVERAGES, 12 OZ PLASTIC BOTTLES 24 PER
Diet Dr. Pepper brand drinks or the equivalent. Supplier must bid a case price for the 12 oz. plastic-bottled beverages.
Item #7 SPORTS DRINKS, 20 OZ PLASTIC BOTTLES 24 PER CASE
Sports drinks, sugar free, such as Gatorade or Powerade in variety flavor packs.
Supplier must bid a case price for products 20 oz. plastic-bottles
Item #8 NON-CARBONATED ORANGE JUICE, 46 OZ PLASTIC BOTTLES 12 PER
Non-carbonated orange juice in 46 oz. plastic bottles. Supplier must bid a case price for the 46 oz. plastic-bottled beverages.
Item #9 NON-CARBONATED PRUNE JUICE, 46 OZ PLASTIC BOTTLES 12 PER CASE
Non-carbonated orange juice in 46 oz. plastic bottles. Supplier must bid a case price for the 46 oz. plastic-bottled beverages.
Item #10 BOTTLED WATER, 16 OZ. PLASTIC BOTTLES 24 PER CASE
Bottled water in 16 oz. plastic bottles. Supplier must bid a case price for the 16 oz.
plastic bottles.
SAFETY AND SECURITY REQUIREMENTS:
• Supplier shall check in and check out with WMHI Warehouse Manager or Procurement Officer if the Warehouse Manager is not available.
• Supplier will be required to provide picture identification.
• WMHI is a tobacco-free campus. Tobacco use of any kind is prohibited while on the premises.
• Supplier shall not leave vehicles running or keys in the ignition while on premises. Vehicles must be locked when leaving.
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