32101 Badging Supplies

The State of Tennessee Department of General Services, Central Procurement Office is issuing a Request for Quotation (RFQ) for badging supplies under contract number 32101. This three-year procurement includes two optional one-year renewal periods, with a potential total contract duration of up to 60 months. The solicitation seeks unit pricing for ten line items totaling an estimated maximum liability of $1,648,850, encompassing HID-5006 iClass credentials (200,000 units), HID Composite iClass cards (20,000 units), Fargo PVC cards with adhesive backing (100,000 units), frosted vertical card dispensers (200,000 units), double-sided black badge holders (50,000 units), Fargo print ribbons (1,500 units), HID Prox adhesive tags (3,000 units), Fargo cleaning kits (20 units), Fargo overlaminate film (1,500 units), and Fargo retransfer film (100 units). All items must be delivered to the William R. Snodgrass-TN Tower at 312 Rosa L. Parks Avenue, Nashville, Tennessee 37243, with delivery restricted to Monday through Friday between 8:00 a.m. and 4:30 p.m. Central Time. Bids opened on February 26, 2026 at 10:05 a.m. CST and close on March 20, 2026 at 2:00 p.m. CDT, with all items scheduled for delivery by March 21, 2026. Written questions and comments must be submitted to Nancy M. Ternes at Nancy.M.Ternes@tn.gov or 615-253-4008 no later than March 13, 2026. Bidders must submit unit pricing in U.S. dollars only through the State's EDISON Supplier Portal at https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/, with all freight and shipping charges included in quoted prices and no additional shipping costs permitted. The contract will become effective April 1, 2026, with pricing remaining firm for 1,096 days from contract award.

Respondents must be registered with the Tennessee Department of Revenue for sales and use tax collection or provide documentation of exemption status prior to award, and must comply with all applicable Tennessee contractor licensing requirements and register in the State of Tennessee Supplier Portal prior to contract issuance. Bidders are required to certify compliance with the Iran Divestment Act and confirm they are not debarred, suspended, or excluded from covered transactions, and must adhere to non-discrimination requirements based on handicap, disability, age, race, color, religion, sex, national origin, and other federally or state-protected classifications. Contractors must maintain workers' compensation insurance with a minimum of $1,000,000 coverage, commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, and automobile liability insurance with $1,000,000 minimum per occurrence. The solicitation documents do not specify any set-aside designations for disadvantaged enterprises or indicate any incumbent contractors. All quotations must be submitted as F.O.B. destination, and the State is exempt from local, state, and federal excise taxes, which shall not be included in respondent pricing. The minimum bid offer expiration period of 30 days from the bid closing date is requested, with the State reserving 60 days for acceptance if a shorter period is not specified.