Web Hosting Traffic Data and FHWA Data Preparation IFB

The Illinois Department of Transportation (IDOT) is seeking a vendor to provide a comprehensive web hosting platform for traffic data and Federal Highway Administration (FHWA) data preparation through an Invitation for Bid (IFB). The primary objective is to acquire a web-based system capable of uploading, displaying, and managing traffic count data from various recording equipment types, including MHCorbin HiStar, MioVision, TRS, TIRTL, and GRIDSMART recorders. The platform must support both short-term (24-48 hour) and continuous traffic count data, with mapping capabilities using Google or Bing maps, and enable data display in multiple formats. The system is required to support monthly TMAS (Travel Monitoring Analysis System) submittals to FHWA, maintain at least two years of historical data, and provide secure data access with public visibility for volume data and restricted access for speed and classification data. Vendors must submit bids electronically through the BidBuy system by December 19, 2024, with questions due by December 12, 2024. The bid must remain firm for 180 days from opening, and the contract will be awarded to the lowest-priced responsive and responsible bidder. Technical support must be available during IDOT's standard business hours (8:00 am - 4:30 pm CDT), and vendors are required to provide three references from government agencies with similar traffic data web application experience.

The procurement includes provisions for small businesses and veterans-owned enterprises through the Business Enterprise Program and Veterans Small Business Program. Small businesses can subcontract up to 49% of the contract value to non-small businesses, and preference will be given to products manufactured in the United States. The contract will have an initial four-year term, with a maximum total term not exceeding ten years, including potential renewals and extensions. No bid bond or performance bond is required for this solicitation. Vendors must submit specific documentation, including Vendor Disclosure forms (either IPG Active Registered Vendor Disclosure or Vendor Disclosure Form A), and an Offer to the State of Illinois Information and Technology Contract. The procurement may be partially or totally funded with federal funds, which requires compliance with federal procurement regulations. While no specific budget range is explicitly stated, the contract will involve data migration of over 10 years of historical traffic data, with vendors able to include migration costs in their bid pricing. The total system cost will be a significant factor in the evaluation, emphasizing the importance of competitive pricing in the bid submission process.