Water & Wastewater Utilities Supplies, Parts & Equipment

The City of Bartow in Polk County, Florida, is seeking a Continuing Services Bid (CSB 25-17) for water and wastewater utilities supplies, parts, and equipment to support its Public Works Department and other city departments. This procurement aims to establish a Qualified Vendors List (QVL) of suppliers who can provide catalog or retail discounts on various utility-related products including water fittings, water pipe, sewer pipe, sewer parts, cast iron fittings, degreaser, fire hydrants and parts, clamps, gate valves, and check valves. Vendors must offer a minimum 10% discount off retail or catalog prices and maintain a facility within 75 miles of Bartow City Hall. Qualified vendors must submit a comprehensive product catalog, provide three professional references from similar projects completed within the past five years, and possess all required business licenses and certifications. The bid was issued on May 16, 2025, with an expiration date of May 15, 2030, and bids will remain open for submission until May 30, 2029. Evaluation criteria include meeting scope of work specifications, vendor qualifications, and compliance with the city's utility design standards, which specifically require Mueller Hydrants and valves.

Three vendors were initially awarded positions on the QVL: Consolidated Pipe & Supply Co. Inc. (Orlando area), Southeastern Pump LLC (Tampa area), and Core & Main LP (Lakeland area). The procurement does not appear to have specific set-aside designations for disadvantaged enterprises. Vendors must provide Certificates of Insurance naming the City of Bartow as an additional insured, with specific insurance requirements including $500,000 Workers' Compensation limits, $500,000 Commercial General Liability per occurrence with $1,000,000 aggregate, and $1,000,000 Commercial Automobile Liability per accident. All insurance must be from carriers with an AM Best Rating of A-VII or better. While no specific contract value is explicitly stated, the procurement is structured as an ongoing, as-needed contract allowing the city to purchase supplies from the awarded vendors throughout the contract term. Vendors must comply with Chapter 112 of the Florida Statutes and the City's Code of Ethics, with the city reserving the right to reject any or all bids and waive minor irregularities.