Hardware, Tools, and General Maintenance Supplies and Equipment

The City of Bartow, Florida is soliciting catalog and retail discount pricing from qualified vendors through an Invitation to Bid for hardware, tools, and general maintenance supplies and equipment, with responses due October 20, 2031 at 12:00 a.m. The City applies local vendor preferences and purchasing preferences for Veteran Business Enterprises and Women/Minority Business Enterprises within specified price match thresholds.

Supplies support the Public Works Department and other City departments on an ongoing, as-needed basis for routine building and facility maintenance, repairs, and field operations. Product categories include hand and power tools, fasteners, plumbing and electrical supplies, paint and coatings, landscaping equipment, cleaning and safety supplies, and building repair materials. Vendors must offer a minimum 10% discount off retail or catalog price, whichever is less, on all purchases. Pricing may be submitted as line-item catalog pricing, category percentage discounts, or a combination of both. Regularly stocked items must be delivered within two business days, with same-day delivery available in emergencies. Prices include F.O.B. Destination freight prepayment and standard commercial packaging, and the City is exempt from sales and use taxes.

Vendors must submit three professional references from similar projects within the past five years and hold a current business license issued by the City of Bartow if located within city limits, or by Polk County if located outside them. Required insurance includes workers' compensation and commercial general liability. All bid submissions require completion of sixteen vendor submittal forms covering qualifications, certifications, insurance, non-collusion affidavits, and other compliance documentation.

The contract term is five years from issuance with no renewal options. Awards will be made to all responding qualified vendors meeting the scope of work and qualifications. The solicitation was posted October 23, 2026.