Hardware, Tools, and General Maintenance Supplies and Equipment

The City of Bartow, Florida is soliciting bids under Invitation to Bid CSB-27-01 for hardware, tools, and general maintenance supplies and equipment for its Public Works Department and other City departments on an ongoing, as-needed basis, with responses due October 20, 2031. The City may consider local vendor preference and veteran, women, and minority-owned business enterprise preferences, but only within specified price match thresholds.

The scope covers hand and power tools, fasteners, plumbing, electrical, paint, lawn and garden equipment, cleaning supplies, safety equipment, ladders, and related maintenance materials. Vendors must deliver regularly stocked items within two business days, with deliveries between 5:00 AM and 3:00 PM, and must supply itemized quotes and receipts for every purchase. Vendors must have operated under the same name and Tax Identification Number for at least two years, hold appropriate City or Polk County business licenses, and provide three references from similar projects within the past five years.

The contract remains open for no more than five years from issuance, with no renewal options. Vendors must give a minimum 10% discount off retail or catalog prices, whichever is less, on all purchases, using either catalog line-item pricing or category percentage discounts. Prices must be FOB Destination with freight prepaid, exclude taxes, and remain firm for the contract duration. The City will award to all responding qualified vendors and maintain a Qualified Vendors List for rotational purchasing. Awardees must submit a Certificate of Insurance within three calendar days of the Notice of Intent to Award, covering workers' compensation, commercial general liability of $500,000 per occurrence, and commercial automobile liability of $5,000,000. The City reserves the right to reject any or all bids.