Videography Services For the Resilient California Summit RFQ SPPD26006

The Governor's Office of Land Use and Climate Innovation, State Policy and Planning Division is requesting quotes from Certified Small Business vendors for videography services to document the Resilient California Summit, scheduled October 20–22, 2026 in Sacramento, with quotes due October 1, 2026 at 11:59 PM. This procurement is a set-aside restricted to Certified Small Business vendors.

The scope includes comprehensive video production—pre-production planning, onsite filming during the three-day summit, and post-production editing—to deliver one five-minute flagship video, approximately six 60-second videos, one 30-second video, and approximately seven 15-second videos for digital and social media use. The contractor will document climate resilience efforts and capture perspectives from state and local leaders, Tribal representatives, community partners, and researchers. Services are performed onsite at LCI headquarters (1400 Tenth Street, Sacramento) and at the SAFE Credit Union Convention Center, with remote work permitted for pre-production, editing, and post-production. The anticipated production team consists of up to four individuals: lead interviewer/story lead, lead filmmaker/videographer, video production assistant, and producer.

The maximum contract amount is $19,999, inclusive of all professional production personnel, pre-production and creative planning, editing and post-production, graphics, data and footage management, insurance, travel, lodging, music and stock footage licensing, and other necessary production expenses. Travel and lodging for approved production personnel are reimbursed according to CalHR rates and must be authorized in writing by the Contract Manager at least five business days in advance. The contract term runs from October 12, 2026 through February 12, 2027.

Award will be made based on best value, evaluated by cost, experience, and minimum qualifications. Electronic submissions only are accepted at Contracts@lci.ca.gov. Invoices must include detailed breakdowns and be submitted monthly or quarterly in arrears, with the final invoice due within 30 days of contract completion.