Vehicle Rental - UPDATED
Closed State & local contract opportunity
- Solicitation number
- RFP 32110-20525
- State
- Tennessee
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The State of Tennessee's Department of General Services Central Procurement Office is seeking proposals for a statewide contract to establish short-term and long-term vehicle rental services through RFP #32110-20525. The procurement encompasses two distinct vehicle groups: Group 1 for Passenger Vehicles and Group 2 for Commercial Vehicles, covering vehicle classes ranging from compact sedans to 15-passenger vans and from 1/2 ton pickup trucks to 24-foot box trucks with lift gates. Vendors can submit proposals for one or both vehicle groups, with rental options available hourly, daily, weekly, and monthly through the contractor's physical locations. Key deliverables include comprehensive vehicle rental services for state agencies, cities, counties, and higher education institutions, with all-inclusive pricing covering management, fuel, and associated costs. The evaluation criteria will assess pricing through a detailed model calculating costs based on estimated annual rental volumes, including rebate percentages for different spending tiers. Critical dates include a pre-response conference on March 13, 2025, proposal submissions due by April 9, 2025 at 2:00 PM CST, and a planned Notice of Intent to Award on April 29, 2025, with the contract commencing after signatures are obtained by May 7, 2025.
The state demonstrates a strong commitment to providing opportunities for diverse businesses, explicitly encouraging proposals from minority-owned, women-owned, service-disabled veteran-owned, disability-owned, and small business enterprises. The current vehicle rental contract is extensively utilized by various state departments, including Corrections, Children's Services, Education, Human Services, Environment and Conservation, and Health, with an average annual spend from 2021-2024 totaling $2,129,439.71. The anticipated total contract liability is approximately $8 million, with spending distributed across state and local entities: $636,326.16 for state passenger vehicles, $174,911.57 for state commercial vehicles, $1,161,380.48 for local passenger vehicles, and $166,821.52 for local commercial vehicles. Proposals will remain valid for 120 days following the opening date, and the state reserves the right to procure vehicles without exclusivity. The contract will incorporate a quarterly rebate collection mechanism based on total accumulated contract spend, providing flexibility and potential cost savings for participating agencies. Interested vendors can access the complete solicitation document online or by contacting Kelly Bekele at the William R. Snodgrass Tennessee Tower in Nashville.
Opportunity text
10 versions
Update #10 · Latest ·
The State of Tennessee has issued a solicitation requesting proposals to provide vehicle rental services. The RFP covers two vehicle groups - Group 1 for Passenger Vehicles and Group 2 for Commercial Vehicles. The vehicle rental will include hourly, daily, weekly, and monthly rentals available through the awarded Contractor's physical locations.
Update #9 ·
The State of Tennessee has issued a solicitation requesting proposals to provide vehicle rental services. The RFP encompasses the services needed for vehicle rental within Group 1 Passenger Vehicles and Group 2 Commercial Vehicles. Respondents may submit a response to both groups but are not required to in order to be considered responsive. The vehicle rental will include hourly, daily, weekly, and monthly rentals available through the awarded Contractor's physical locations.
Update #8 ·
The state is seeking to establish a statewide contract for short-term and long-term vehicle rental services, covering two groups: Group 1 for Passenger Vehicles and Group 2 for Commercial Vehicles. The contract will include hourly, daily, weekly, and monthly rental options available through the awarded contractor's physical locations.
Update #7 ·
This document is a Request for Proposals (RFP) issued by the State of Tennessee Department of General Services Central Procurement Office for a statewide vehicle rental contract (RFP # 32110-20525). The RFP seeks to establish contracts for short-term and long-term vehicle rentals in two groups: Passenger Vehicles (Group 1) and Commercial Vehicles (Group 2), with rentals available hourly, daily, weekly, and monthly through the contractor's physical locations. The solicitation is open to responses until April 9, 2025, with a pre-response conference on March 13, 2025, and the state plans to release a Notice of Intent to Award on April 29, 2025. The contract term will commence after signatures are obtained, with the state sending the contract to the contractor for signature by May 7, 2025. The current vehicle rental contract is widely utilized by various state agencies, cities, counties, and higher education institutions across Tennessee, with the highest usage from departments of Corrections, Children's Services, Education, Human Services, Environment and Conservation, and Health. The average annual spend from 2021-2024 totals $2,129,439.71, with $636,326.16 for state use of passenger vehicles, $174,911.57 for state use of commercial vehicles, $1,161,380.48 for local use of passenger vehicles, and $166,821.52 for local use of commercial vehicles.
Update #6 ·
The document is a Request for Proposals (RFP) issued by the State of Tennessee Department of General Services Central Procurement Office for a statewide vehicle rental contract (RFP # 32110-20525). The RFP seeks to establish contracts for short-term and long-term vehicle rentals in two groups: Group 1 for Passenger Vehicles and Group 2 for Commercial Vehicles, with rentals available hourly, daily, weekly, and monthly through the contractor's physical locations. The solicitation is open to responses until April 9, 2025, with a pre-response conference on March 13, 2025, and the state plans to release a Notice of Intent to Award on April 29, 2025. The contract term will commence after signatures are obtained, with the state sending the contract to the contractor for signature by May 7, 2025. The current vehicle rental contract is widely utilized by various state agencies, cities, counties, and higher education institutions across Tennessee, with the highest usage from departments of Corrections, Children's Services, Education, Human Services, Environment and Conservation, and Health. The average annual spend from 2021-2024 totals $2,129,439.71, with $636,326.16 for state use of passenger vehicles, $174,911.57 for state use of commercial vehicles, $1,161,380.48 for local use of passenger vehicles, and $166,821.52 for local use of commercial vehicles. Respondents may submit proposals for both vehicle groups but are not required to do so. The state aims to provide opportunities for diverse businesses, including those owned by minorities, women, service-disabled veterans, persons with disabilities, and small business enterprises.
Update #5 ·
This document is a Request for Proposals (RFP) issued by the State of Tennessee Department of General Services Central Procurement Office for a statewide vehicle rental contract (RFP # 32110-20525). The RFP seeks to establish contracts for short-term and long-term vehicle rentals in two groups: Passenger Vehicles (Group 1) and Commercial Vehicles (Group 2), with rentals available hourly, daily, weekly, and monthly through the contractor's physical locations. The solicitation is open to responses until April 9, 2025, with a pre-response conference on March 13, 2025, and the state plans to release a Notice of Intent to Award on April 29, 2025. The contract term will commence after signatures are obtained, with the state sending the contract to the contractor for signature by May 7, 2025. The current vehicle rental contract is widely utilized by various state agencies, cities, counties, and higher education institutions across Tennessee, with the highest usage from departments of Corrections, Children's Services, Education, Human Services, Environment and Conservation, and Health. The average annual spend from 2021-2024 totals $2,129,439.71, with $636,326.16 for state use of passenger vehicles, $174,911.57 for state use of commercial vehicles, $1,161,380.48 for local use of passenger vehicles, and $166,821.52 for local use of commercial vehicles. Respondents may submit proposals for both vehicle groups but are not required to do so. The state aims to provide opportunities for diverse businesses, including those owned by minorities, women, service-disabled veterans, persons with disabilities, and small business enterprises.
Update #4 ·
The state is seeking proposals for short-term and long-term vehicle rental services. The RFP covers two vehicle groups: Passenger Vehicles and Commercial Vehicles, with rental options including hourly, daily, weekly, and monthly rentals through the contractor's physical locations.
Update #3 ·
This Request for Proposals (RFP) seeks to establish a statewide contract for vehicle rental services, covering both passenger and commercial vehicles. The RFP includes hourly, daily, weekly, and monthly rental options through the awarded contractor's physical locations.
Update #2 ·
The purpose of this RFP is to establish a statewide contract for Short-Term and Long-Term Vehicle Rental services.
Update #1 ·
The purpose of this RFP is to establish a statewide contract for Short-Term and Long-Term Vehicle Rental services. This RFP encompasses the services that are needed for vehicle rental within the following groups: Group 1 Vehicle Rental - Passenger Vehicles and Group 2 Vehicle Rental - Commercial Vehicles.
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