32110-20525_SWC20_%20Vehicle_Rental_Amendment_3.pdf

This document is Amendment #3 to Request for Proposals (RFP) #32110-20525 issued by the Tennessee Department of General Services for a Statewide Vehicle Rental contract. The amendment updates and confirms the RFP schedule of events, with key dates including the RFP being issued on 3/6/25, a pre-response conference on 3/13/25, the response deadline set for 4/11/25 at 2:00 p.m. CST, and technical response evaluations to be completed by 4/30/25. The state plans to open and score cost proposals on 5/1/25, conduct negotiations on 5/8/25, release the Notice of Intent to Award on 5/15/25, and send the contract to the contractor for signature on 5/23/25, with the contractor's signature deadline on 5/28/25 at 2:00 p.m. CST.

The amendment provides a comprehensive timeline for the procurement process, highlighting critical milestones such as the disability accommodation request deadline, written questions and comments period, and the end of the protest period on 5/22/25. This RFP seeks to establish a statewide contract for short-term and long-term vehicle rental services, covering two vehicle groups: Passenger Vehicles and Commercial Vehicles. The procurement is designed to serve state agencies, cities, counties, and higher education institutions, with the state reserving the right to procure vehicles without exclusivity and implementing a quarterly rebate collection mechanism based on total accumulated contract spend.