32110-20525_SWC20_%20Vehicle_Rental_Amendment_3.pdf

This document is Amendment #3 to Request for Proposals (RFP) #32110-20525 issued by the Tennessee Department of General Services for a Statewide Vehicle Rental contract. The amendment updates and confirms the RFP schedule of events, with key dates including the RFP issuance on 3/6/25, a pre-response conference on 3/13/25, the response deadline on 4/11/25, and technical response evaluations to be completed by 4/30/25. The state plans to open and score cost proposals on 5/1/25, conduct negotiations on 5/8/25, and release the Notice of Intent to Award on 5/15/25. The contract signature process is scheduled to conclude by 5/28/25, with the end of the protest period set for 5/22/25.

The RFP covers two vehicle rental groups: Passenger Vehicles and Commercial Vehicles, with rental options available hourly, daily, weekly, and monthly. The anticipated total contract liability is approximately $8 million, distributed across state and local entities for passenger and commercial vehicles. The solicitation encourages proposals from diverse businesses, including minority-owned, women-owned, service-disabled veteran-owned, disability-owned, and small business enterprises. Proposals will remain valid for 120 days following the opening date, and the state reserves the right to procure vehicles without exclusivity. The contract will include a quarterly rebate collection mechanism based on total accumulated contract spend, providing potential cost savings for participating agencies.