32110-20525_SWC20_%20Vehicle_Rental_Amendment_3.pdf

This document is Amendment #3 to Request for Proposals (RFP) #32110-20525 issued by the Tennessee Department of General Services for a Statewide Vehicle Rental contract. The amendment updates and confirms the RFP schedule of events, with key dates spanning from March 6, 2025 to May 28, 2025. Critical milestones include a pre-response conference on March 13, 2025, the response deadline on April 11, 2025, state technical response evaluations by April 30, 2025, and cost proposal opening on May 1, 2025. The negotiation period is set for May 8, 2025, with the state's Notice of Intent to Award scheduled for May 15, 2025, and the contract signature deadline on May 28, 2025.

The RFP covers two vehicle rental groups: Passenger Vehicles and Commercial Vehicles, with rental options available hourly, daily, weekly, and monthly. The contract will serve state agencies, cities, counties, and higher education institutions, with an anticipated total contract liability of approximately $8 million. The procurement process emphasizes opportunities for diverse businesses, including minority-owned, women-owned, service-disabled veteran-owned, disability-owned, and small business enterprises. The current vehicle rental contract has an average annual spend of $2,129,439.71 from 2021-2024, with projected spending across state and local entities for both passenger and commercial vehicles.