Trailer Mtd. Solar Powered Arrow Boards

The West Virginia Department of Administration's Purchasing Division, on behalf of the West Virginia Division of Highways, is conducting a Centralized Request for Quote (CRFQ) for trailer-mounted solar powered arrow boards. The procurement, identified as CRFQ DOT2600000008, seeks to establish a central master agreement for acquiring 20 full matrix trailer-mounted solar powered arrow boards for use in highway operations. These units must be manufactured after January 1, 2020, brand new, and not previously used or sold, with specific technical requirements including a 48-inch by 96-inch weather-tight panel, solar-powered system with a 12-volt DC photovoltaic panel, and battery bank capable of powering the unit for a minimum of 30 days without solar assistance. The solicitation requires the arrow boards to have five-inch amber LED lamps, multiple operational modes including right arrow, left arrow, double arrow, and warning bar, and full compliance with relevant laws and regulations. Key procurement dates include a pre-bid meeting on August 12, 2025, at 11:00 AM in Buckhannon, WV, technical questions due by August 20, 2025, and bid submissions due by September 2, 2025, at 1:30 PM, with expected delivery within 90 working days after order receipt.

The contract includes potential renewal options for up to three successive one-year periods and requires vendors to maintain specific insurance coverages, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance. While no specific set-aside designations are explicitly detailed, the solicitation suggests potential preferences for small, women-owned, and minority-owned businesses, as well as domestic steel and aluminum products. Vendors must be registered with the West Virginia Purchasing Division and submit bids electronically through the wvOASIS system. The procurement is structured as an open-end contract, meaning actual quantities will be based on agency needs during the contract term. Although no precise budget range is specified, the pricing page indicates the contract will be awarded to the lowest overall bid total. Vendors must comply with state regulations, including licensing requirements, background check provisions, and restrictions on used or refurbished commodities. The contract is contingent on legislative funding and includes provisions for electronic funds transfer and P-Card payments.