CRFQ DOT2600000008 Terms and Conditions.pdf

This document is a set of General Terms and Conditions for a State of West Virginia contract, specifically involving the West Virginia Department of Administration's Purchasing Division. The contract is a Term Contract with an initial contract period of one (1) year, with potential renewal options for up to three (3) successive one-year periods. It is an Open End Contract where quantities listed in the Solicitation/Award Document are approximate and will be based on actual agency needs during the contract term. The contract allows for potential delivery orders to be issued within one year of the contract's expiration.

The contract requires vendors to maintain specific insurance coverages, including Commercial General Liability Insurance and Automobile Liability Insurance, each with a minimum coverage of $1,000,000 per occurrence. Vendors must comply with various state regulations, including licensing requirements, background check provisions, and preferences for domestic steel and aluminum products. Payment will be made in arrears upon receipt of proper invoices, and vendors must accept electronic funds transfer and P-Card payments. The contract is contingent on legislative funding and includes provisions for emergency purchases, subcontractor compliance, and restrictions on using used or refurbished commodities. Vendors are prohibited from engaging in boycotts and must disclose any potential conflicts of interest.