CRFQ DOT2600000008 Inst To Vendors.pdf

This document is an Instructions to Vendors Solicitation from the West Virginia Department of Administration, Purchasing Division for a competitive bid process. The solicitation (CRFQ 0803 DOT260000008) requires a mandatory pre-bid meeting on August 12, 2025, at 11:00am at the WVDOH Equipment Division located at 83 Brushy Fork Rd. Crossing in Buckhannon, WV. Vendors must submit questions by August 20, 2025, by 10:00am, and the bid opening is scheduled for September 2, 2025, at 1:30pm at the Department of Administration, Purchasing Division in Charleston, WV.

The solicitation includes several key administrative requirements, such as mandatory registration with the West Virginia Purchasing Division, potential application of reciprocal and small/women/minority-owned business preferences, and electronic bid submission through the wvOASIS system. Vendors must comply with specific formatting, communication, and documentation guidelines, with potential disqualification for non-compliance. The document emphasizes that unit prices will prevail in case of discrepancies, and the Purchasing Division reserves the right to waive minor irregularities, reject bids, and make final determinations on vendor responsiveness and capability.